Quick Guide for Mac

PDFelement for Mac is a powerful PDF tool that allows you to produce great-looking PDF documents and forms quickly, affordably, and securely. With this application, you can:

• Open, save, print and markup PDFs;
• Add, remove, move, re-size and rotate any graphical element within your PDF;
• Secure your PDFs with password protection;
• Convert PDF documents into Word, HTML, text and image files;
• Create interactive form field and recognize form field automatically;
• Insert page numbers, bates numbering, and page elements;
• Unlock text within images using OCR;
• Perform partial OCR on specific user-defined fields in scanned PDFs;
• Batch process to convert, do OCR recognition, add bates numbering, add watermark, add background, data extraction, etc.

To use PDFelement for Mac, your computer is expected to meet certain basic system requirements as follows:

• Operating System: MacOS 10.14 (Sierra) to macOS11.
• Processor: 1Ghz Processor or above
• RAM: 512 MB RAM or above
• Available Hard Drive Space: 500 MB or above
• For more details, please visit: https://pdf.wondershare.com/tech-spec.html

After downloading and installing, you only get the trial version of PDFelement for Mac. And there are limitations as follows:

• Leaves a watermark on your PDF files when you save after editing or commenting on the file. (It is better if you click the "File">"Save As" button on the top menu to save it to a new copy with the watermark, then it won't affect your original PDF.)
• Convert half of your PDF pages only and convert 3 pages at most when your PDF file has more than 10 pages.
• If you use the batch process to extract data, it will process two files only.
• If you use the batch process to add a watermark or bates number, it will process all the files you load but will still add the trial watermark in each file.
• The OCR function is not available.

To get the full version of Wondershare PDFelement for Mac, you need to purchase it and get the registration code. Please follow the below steps to purchase PDFelement for Mac:

• Click the “Buy Now” button in the program, or visit the Official Wondershare store via this link: purchase page .
• Follow the on-screen instructions to finish the purchase process.
• Check in the email address that you supplied in your purchase as the registration information will be sent to you there.
  (Note: Sometimes, you may find the registration email located in the junk/spam mail box.)

In order to use the full version, you need to download the correct version from the email you received and login with the email you used to purchase the license to activate the software after purchasing it. Without using the correct email to login or downloading the correct software, the product will remain as the free trial version even though you have purchased it. The directions below will allow you to register PDFelement for Mac after you have received your purchased information.

After registration, the registered full version program does not have any limitations to use. If you have any files that you worked on during the trial period that have the trial watermark on them, just reopen them in the registered program PDFelement for Mac, and the watermark will be removed automatically. You can then save a clean copy of the file that you used for testing.

Click the "File" on the top menu, and more options will be available.

• About PDFelement: Check the version number of PDFelement for Mac.
• Preferences: Set preference options for PDFelement for Mac, including page display mode, OCR download, and OCR setting.

Unsure of which function to select when you are working on your PDF files? Not sure where the right button is? PDFelement for Mac now has a convenient search feature built into the software which will allow you to find the feature you want. The following steps will describe how to use this powerful tool.

• Click the "Help" on the top menu and you will see the search box.
• Type a feature or the content you are looking for. If the feature you need is in the top menu, the resulting search will be presented under the search box with the location you need.

After getting acquainted with the product and basic tools, you can begin working with PDFs as you need. You can open a PDF file, reach a specific page easily, adjust the view of the document, and more.

You can open PDFs by PDFelement for Mac in many different ways.

• After opening PDFelement for Mac, please drag and drop your PDF file in the product window. The PDF file will be subsequently opened.

• Click the "Open File" button in the Home window and browse your computer to open a PDF file.

• Go to "File" > "Open" or "Open Recent" on the top menu to open new or recent PDF files.

• Go to "File" > "Open Cloud" on the top toolbar and then Wondershare Cloud window pops up. If you've already save some files in Wondershare Document Cloud, you can directly open the file from here.

• Control the PDF file and right click to choose "Open With", then select PDFelement to open.

To ensure the security of data, some PDF’s will have a password to protect it. If you have received a PDF that is protected with a password, you just need to entire the correct password to view the file.

Some protected PDF files have other restrictions to prevent from printing, editing, copying, etc. When you try to print or edit this secured PDF file, you will be notified that the document is password protected. You can click the "Enter Password" button in the top blue highlighted notice to enter the permission password to enable the ability to edit the document.

Viewing and navigating PDF files are very intuitive with PDFelement for Mac. The most commonly used options will be found in "View" tab in the top menu.

With the zoom tool, you can enlarge or shrink the view of a PDF to see more details. You can zoom in to a minimum of 20% and zoom out to a maximum of 6400%.

• Click the "Zoom In" or "Zoom Out" options under the "View" button or at the right bottom column, and the page will change accordingly.

You can also get the page layout options under "View" > "Zoom", allowing you to change the layout of the pages in your PDF document, which include "Actual Size", "Fit Width", "Fit Height" and "Fit Visible". The options under "View" > "Zoom" allow you to:

• "Actual Size": To resize the page to its actual size of 100% zoom level.
• "Fit Width": To resize the page to fit the width of the window. Part of the page may be out of the view.
• "Fit Height": To resize the page to fit the height of the window. Part of the page may be out of the view.
• "Fit Page": To resize the page to fit entirely in the document pane.

PDFelement for Mac allows you to open as many documents as needed in different application windows. This allows you to keep all of your documents readily available to work with, or review as needed.

You can navigate through the pages of your current active document using the navigation buttons in the Toolbar:

• Click the "Go" > "Up" button to move up from the current place.
• Click the "Go" > "Down" button to move down from the current place.
• Click the "Go" > "Previous Page" button to jump from the current page to the previous page.
• Click the "Go" > "Next Page" button to jump from the current page to the next page.
• Click the "Go" > "First Page" button to jump from the current page to the first page directly.
• Click the "Go" > "last Page" button to jump from the current page to the last page directly.
• Click the "go" > "Go to Page", enter the page number and press the "enter" on the keyboard to jump to the destination page.
• You can also use the arrow keys in your keyboard to go up or go down for scrolling pages.

Once a PDF document has been opened in the software you can find Navigation Panel on the top left. Here you can display Thumbnail Panel and Bookmark Panel. Besides, you can find the Comment Panel in the right panel.

2Thumbnail Panel

3Bookmark Panel

4Comment Panel

You can create a PDF from image files, web files, and text files.

• Click "File" > "New" > "PDF from File". Open the file by browsing to a local folder, then make your modification once the file has opened in PDFelement for Mac, then click "Save" to save it into your preferred destination folder.

• Navigate the file you would like to create to PDF in the popup window and click "Open".
Note: If you select multiple files to create, it will open each file in a separate window so that you can save each as a separate PDF file.

PDFelement for Mac supports the creation of a new PDF file from different capture options.

• PDF from Window Capture: Create PDF from any window that you have opened on the desktop.
• PDF from Selection Capture: Use selection tools to create a PDF from an area that is defined by you.
• PDF from Screen Capture: Create a PDF using the full-screen information.

PDFelement for Mac supports the creation of a blank document.

• Click "File" > "New" > "Blank Document", it will popup the output place for you to choose. Click "Save" after choosing the output place, a blank document is created successfully.

PDFelement for Mac supports the creation of a new PDF file from Scanner.

• Simply click the "File"> "New" > "PDF from Scanner" button on the top menu (Home menu) on your Mac. Doing this will automatically activate the "Create from Scanner" feature.

With PDFelement for Mac, you can edit texts in a paragraph as well as changing their font, font size, and color.

Along with editing PDF text, PDFelement for Mac supports the basic editing of images for use in a PDF document.

Images can be added to the PDF page. The following image formats are supported: jpg, jpeg, bmp, png, tiff, gif. to add image to the PDF page, you need to:

• Click the "Image" button in the top toolbar, and then click the "Add Image" tool at the top menu.
• Select the image from your computer insert directly.
• Click and hold on one of the eight small blue boxes on the edge to resize as needed.
• To move the image as needed, click and drag the image to the location required. Using the arrow keys on the keyboard will allow for precise movements of the images.

To delete an existing image, you can click on the image and you will find "Delete" button at the top menu, or you can right click the image and you will find "Delete" option in the drop-down menu, click and delete it.

If you want to duplicate one image in the file, you can right click the image to select the "Copy" button, and then right click to "Paste" it in the place where you want. And you can also use Command+C keys to copy any image from other files or your clipboard, then press Command+V keys to paste in the PDF file via our program.

• Hit the "Image" button at the top menu to start editing mode, then click the target image.
• At the top column, you can rotate the image, replace, extract or crop it.

• Rotate: Change the orientation of the selected image.
• Replace: Select a new image as a substitution to the target one.
• Extract: Take the target image out from the current PDF.
• Crop: Adjust the image to only show the important aspects of the document.

Much like hyperlinks on the internet, using a "Link" in PDFelement for Mac will allow you to jump to a specific PDF file, any page in the same file, or to a website. This allows for ease of accessing important data and information in the document, and also to site sources.

To edit the link, you can click the "Link" button at the top toolbar. Click on the link you added, you will find the "Delete" button at the top column. Press the Delete key to delete or right click the selected image and you can find the "delete" button. Furthermore, you can also set the appearance for links.

Adding watermarks to PDF pages is a great way to declare our ownership, and we can easily add/update/remove watermarks on PDF pages with the help of PDFelement for Mac. What's more, PDFelement supports to tile the watermark.

• After opening a PDF file in the program, click the "Tool" > "Add or Edit Watermark" > "Add Watermark" button on the top menu.
• Click the "+" button at the right-side panel and choose "Text", "Image" or "PDF" to add watermark.
  Text: Enter the text in the box below as the watermark. Adjust the font type, size, color, position, etc, for it.
  Image: Click the "..." button to select an image on your Mac as the watermark and you can change its appearance and position.
  PDF: Click the "..." button to select a PDF file, enter the page number to select a specific page as watermark and you can change your appearance and position per your requirement.
  You can click the "Apply" button at the right side panel after you finish editing the watermark to apply the watermark to your file.

• Go to the "Tool" > "Add or Edit Watermark" > "Remove Watermark". You can find the "Delete" button on the right column after putting your cursor on the watermark file. Click and delete it.
• Click "Yes" in the popup window to remove the watermark.

• Batch to add watermark:
• After opening one file in the program, click the "Tool" > "Batch Process".
• Click the "Add Watermark" button, then load multiple PDF files in the program through drag and drop, or choosing the files from the finder.
• Choose one watermark on the right side. Or click the "+" button to create a watermark template as your requirement.
• Then select the output folder to save the output files.
• Batch to delete watermark:
• After opening one file in the program, click the "Tool" > "Batch Process".
• Click the "Batch Remove" button, then load multiple PDF files in the program through drag and drop, or choosing the files from the finder.
• Choose "Watermark" at the right side..
• Then select the output folder to save the output files. All watermarks will be removed.

The Background function in PDFelement for Mac allows you to set a color for the background, or import an image to make your PDF pages more attractive to your audience.

• Go to the "Tool" > "Add or Edit Background" > "Add Background" button in the toolbar.
• Click the "+" button in the right column. Select the "Color", "Image" or "PDF" in the option of the popup box.
  Color: Choose the color as you wish from the ones listed.
  Image: Click the "..." button to select an image on your Mac to add as background. You can set its appearance and position.
  PDF: Click the "..." button to select a PDF on your Mac, set the specific page as the background. You can set its appearance and position.
  Click "Apply" after you finish editing to save the modification.

The headers and footers tool allows you to add specific illustrations as date, origin, and page number to your PDF pages and makes the pages formal and professional. Wondershare PDFelement for Mac supports adding the headers and footers to your PDF files easily with just a few simple clicks.

• Please go to "Tool" > "Add or Edit Header & Footer" > "Add Header & Footer" button in the toolbar.
• Click the "+" button in the right side, you can change "Layout", "Format", or "Content". Also, you can preview it there.
• After getting what you need, click the "Save" button.
• Click "Apply" to apply the Header & Footer to your file.

• Go to the "Tool" > "Add or Edit Header & Footer" > "Remove Header & Footer" button in the toolbar.
• Putting your cursor to the Header & Footer you set at the right column, click the "Delete" button below the Header & Footer file to remove it.
• Click "Yes" in the pop-up window to remove the Header & Footer from your file.

Bates numbering is a useful PDF tool for lawyers as it can help label and account for the PDF page by creating a unique number for it. The Bates Numbering function from Wondershare PDFelement for Mac allows you to add Bates Numbers to the pages easily and quickly.

• Please go to "Tool" > "Batch Process" > "Bates Numbering".
• Click "+Add..." to add the file you need to add bates Numbering, and click the "+" button on the top right.
• In the popup windows, please choose the "Insert Bates Number" button. Click "Save" after editing.

After opening a PDF file with bates numbering in the program, please click the "Tool" > "Batch Process" > "Batch Remove" button. Click "+Add..." and select "Bates Numbering" in the right side, then, click "Apply" and choose an output folder. After removing the bates numbering, it will create new files for you.

OCR stands for Optical Character Recognition, which enables images or printed text to be translated into machine-readable text. OCR is the most commonly used when scanning paper documents to create electronic copies, but can also be performed on existing electronic documents (eg. PDF). In order to edit the scanned PDF files or image-based PDF files directly or convert them to the editable other format files (like word, excel, and ppt .etc) you need to perform OCR first before editing or converting it.
Note: OCR function is embedded in the product PDFelement Pro for Mac, it does not need to purchase separately.

OCR needs to be installed separately. After registering the product PDFelement Pro for Mac to the full version, please click the "Tool" > "OCR Text Recognition " button to open the OCR downloading window and perform OCR. Or you can click "Wondershare PDFelement Pro" > "Preferences" > "Plugin" > "Download" to download the OCR.

If you experience a failure to edit the PDF text after clicking the "Text" button, or if the converted word file is non-editable, it would mean that the file requires the use of the OCR function. If the file does require the OCR process to make it editable, you will see a highlight notice in PDFelement Pro for Mac, to remind you to run it through the OCR.

This program supports batch OCR for multiple scanned PDFs, please do the following:

• Click the "Tool" > "Batch Process", then click the "OCR Text Recognition" button.
• Load multiple scanned PDF files or image-based PDF files into this window.
• Find "Document Language" to select the correct language of the PDF content in the OCR language list. You can also choose the "DPI" for your files.
• Select the "Editable Text" or "Searchable Text Image" option for your PDF files. "Searchable Text Image" will enable the PDF file to be searchable so that you can search/copy/paste the text to other documents. "Editable Text" will enable the PDF file to be editable.
• Click the "Apply" button, then select the output folder where you want to save the newly created PDF files.
• After performing OCR, you will find the new outputted PDFs saved.

There are cases that you need to rearrange the PDF pages, like deleting, inserting and extracting pages. PDFelement for Mac gives you the ability to do all these options concerning PDF pages.

• Open one file and click the “Organize Pages” icon on the top left.

• Now, you will find "Rotate Pages" on the top menu. Click a single page or hold the Command key and click multiple pages to be selected at the same time，and then click the "Rotate" button. At this time, you can select "Page Range" in the right side and input which pages you need to rotate, and then select the rotate direction on the bottom.

• Open your file and click the “Organize Pages” icon on the top left, and you will find the "Delete" on the top menu.
• Click a single page or hold the Command key and click multiple pages to be selected at the same time, and then tap on the "Delete" button. After that, you can select the "Page Range" in the right side and input which pages you need to delete.
• Click the "Delete" button on the left side column to remove.

The program supports to insert pages from another PDF file or insert the blank pages in your PDF file.

• Open one file and click the “Organize Pages” on the top left, and you will find the "Insert" button on the top menu. Then click it and the "Insert Blank Page" and "Insert from File "on the right side column.
• Browse to select another PDF file that you want to insert. Once you insert, you will insert all pages of your file. If you only need one page, you can select page range and input which pages you need to delete them.

• Open one file and click the “Organize Pages” on the top left, you will find the "Extract" butoon on the top menu.
• Click a single page or hold the Command key and click multiple pages to be selected at the same time.
• Click the "Extract" button to extract and select an output folder to save the new file.

• Put your cursor on the right margin of one of the color, you will find one rectangle button. Click it. The properties windows will pop up for you to choose any color you need.

• After opening the PDF file in the program, please click the "Markup" on the top menu to get more tools.
• Then please click the "Strikethrough", "Underline" or "Squiggly" button, select the text you need to be underlined, or have a strikethrough and the operation will be applied immediately.

A comment is a written note intended as an opinion, an example, an illustration, or a statement of fact or opinion, especially a remark that expresses a personal reaction or attitude. You can also edit, delete, and move the comments with ease.

After opening a PDF file in the program, please click the "Markup" button on the top menu, you will get more options on the toolbar. Click on the desired tool and then choose the location in the PDF file that you need to add this comment.

After adding one comment in the PDF, you can change its properties. Click "Markup" > "Text Comment/Sticky Notes/Text Box/Callout", double click or right-click the comment and click the first icon appearing on the top of the comment to adjust its color.

After opening a PDF file with the comments in it, please double click the comment to select it. You can then press the Delete key to delete the comment.

Stamp annotations help indicate the status of PDF pages. There are some built-in stamps available in PDFelement for Mac, and you can create your signature or images as the stamps. Moreover, PDFelement allows you to customize your stamp.

• Clicking the "Markup" button will enable more tools for use. Click the "Stamps" option, you can click a built-in stamp to add in the PDF page where you need.

• Click and select your built-in stamp. Place the mouse cursor on one of the eight blue boxes on the edge of the stamp to allow for resizing through dragging in the direction needed. It’s also possible to drag the stamp by clicking and holding on it, or by using the arrow keys for precise movements.

• Under the "Markup" tab, click the "Stamps" icon, and then select the "Custom" option. Next, you can click the "Create" button to customize or click "Import" to upload the stamp you've already created.

• If you choose to create a stamp, you can customize it in the pop-up "Create Stamp" window. You need to enter the text in the "Sample Text" box，and at the same time, you can preview the stamp you created in the "PREVIEW" window. In addition, if you don't want to show the date and time in the stamp, you can deselect the "Date" and "Time" checkboxes. What's more, you can also change the shape and color of the stamp. After setting, tap on "Done" and put the created stamp on the right location.

You can create your signature as the stamp to add in your PDF file. After clicking the "Markup" > "Signature" button to create the signature you need.

• Click the "Markup" > "Shapes" > "Shape/Line Tool" button, select the shape that you need on the panel.
• Click the PDF page where you wish to add the shape and drag to draw an arrow or line.

The Pencil and Eraser tools allow you to draw free-form shapes or lines in the document, and revise them as needed.

• Go to the "Markup" menu in the toolbar, select the "Pencil" tool.
• Click and drag the pointer on the PDF to create the image that you need.
• If modifications need to be made to the drawing after finalizing it, click on the "Eraser" tool to erase the section that needs adjustment.

Adding attchment is one of the best ways to supplement your current file content, so here is the step-by-step guide for adding attchments to PDF.

After opening your PDF file, please click the "Markup" button on the top menu, and then click the "Attachment" icon.

And then in the drop-down menu, here are four attchment icons and you can select one of them as desired. After clicking the icon, you can upload the file you want to insert in the pop-up window. Moreover, you can also change the color of the attachment icon.

There are two kinds of form files. One is a PDF file with fillable fields, which enables you to fill the form directly by clicking the form fields without using other features. This is called an Interactive PDF Form. The other kind of form is a plain PDF file with lines and texts, which should be filled with the typewriter feature or create a fillable form in PDFelement. This is called a Non-interactive PDF form.

• To fill in an interactive PDF form, open the form within PDFelement for Mac.
• Click on the fillable fields or boxes to input text.
• Click "File > Save" or press "Command+S" keys to save the electronic form into a local folder.

If a PDF form contains non-interactive form fields, you can fill in the form by clicking the "Form" > "Text Field" button to add text.

PDFelement for Mac provides a complete form toolkit with various form field options which are used to create specific field type. In order to create, please click the "Form" button first, and then click the following buttons below it to create.

• Text Field: Text filed is used for inputting information allowing for both alpha and numeric values to be included.
• Check Box: Check boxes allow for multiple selections to be chosen from a list of options given.
• Radio Button: Radio Buttons are also used for making selection, except for that only one selection is allowed to be checked. Once one of the radio buttons is selected, the remaining buttons will turn to grey and be non-selectable.
• Dropdown: A Dropdown is used to supply a list that can be accessed by clicking on the downward-facing arrow. Once the list has been expanded, a single item can be chosen from the list to fill in the specific field.
• List Box: List Boxes appear with a scroll bar and the list is able to be scrolled for selection by using the mouse. List Boxes appear with a scroll bar that allows them to find a selection by scrolling through a pre-defined list with the mouse. If more than one option from the list is needed, just press the Command key while selecting.
• Button: Buttons are used for triggering an action, such as submitting the form or resetting the form.
• Digital Signature: A digital signature can be used to authenticate the identity of a user as well as the document content. It stores information about the signer along with the date, time, and state of the document when it was signed.

• Click the "Form" menu on the top toolbar.
• Select the "Text Field" icon to and then choose the location in the document that you need to add a text field element. The text field will be labeled as "Text Field" by default.

• Double-click on the text field or right click the field and select "Properties" to activate the properties window which allows for modification.
• In the "General" option, you are able to alter the name of the field.
• The "Options" option allows you to set the alignment mode for the text, and also add in a "Default Value" for the text box if you need it.
• Create a field for Password entry or file selection.
• Selecting "Multi-line" or "Scroll long text" options will allow for multiple lines to be entered and also allow for a scroll option to be added to the text field allowing for extra visibility.
• You can also set a limitation of the number of characters allowed in the text field by clicking "Limit of characters".
• Check the "Comb of characters" to build a comb filed which is meant for typing characters in independent boxes. You can define the character numbers. Please note that this option is incompatible with other options.
• If you need to alter the boxes appearance that can be completed through the "Appearance" option on the top middle of right side.
• To format the text field, select a format category from the "Format" tab in the right side.
• If the data in the text field is for calculation, check the calculate option and define the existing fields in which the data will be calculated by clicking the "Pick" button. For example, the following is the property for text field 3 on the PDF, and after settings this, it will calculate textfield3=textfield2+textfield1.2.1. This means that when you input data in textfield2 and textfield1.2.1, textfield3 will get the sum result automatically.
• Choose the actions and triggering mode for the text field in the "Actions" tab.

• Under the "Form" tab, click the "Check Box" icon, and drag the mouse to the place that you require the check box.
• Double-click on the check box, and define its name, appearance as needed.
• In the "Options", you can pick the check box style and modify the export value.
• Choose the triggering actions for the check box in the "Action".

• To add a radio button, select the radio button icon under the "Form", click on the PDF page.
• Double-click the radio button, and set the name and appearance for it in the "General" and "Appearance".
• Select the button style under the "Options".
• If you want all radio buttons checked when one button is selected, check the option of "Button with the same name and choice are selected in unison".
• Modify the actions for the radio button in the "Actions" tab.

• Under the "Form" tab, click the "Dropdown" icon.
• On the PDF page move your mouse cursor to where you need to input the field.
• Double-click the field, type the name in the "General", and modify the appearance in the "Appearance" option.
• In the "Options" tab, add an item and enter an export value in the Export Value text box. Repeat this step until you have all of the items that you need listed.
• Check the "Sort items" option if you want all the items stored by alphabetical order. To manually reorder the items, choose the item, and click the "Up/Down" buttons. If you want to remove an item, select it and click the "Remove" button.
• If you are looking to have the information submitted by the user, check the "Allow user to enter custom text" option.

Find the list box icon from the "Form", click on the page to insert the list box.

• In the "Option" window, name the new item that you are including and then include an export value into the "Export Value" field.
• You can arrange the items by alphabetic order by clicking "Sort items".
• If you want the respondent to select multiple items, check the "Multiple selection" option. If multiple items are able to be chosen, select the "Multiple selection" option.
• Create actions for the list box field in the "Action" window.

• Click the "Button" icon under the "Form" tab.
• Move your cursor to the location in the PDF page and add the button by clicking on the chosen location.
• Double-click the button field, name it, and modify the appearance.
• In the "Options" part, you can define the button layout. Choose your preferred icon from the local folder and give it a label in the Labe text box, and then select the button layout as well as the behavior.
• Customize the actions for the button field in the "Actions" window.

• You can use our PDFelement Pro for Mac to create a digital signature field by clicking the "Form" > "Digital Signatures" button, then send the PDF file to others to add digital signatures.
  
• Or you can also use our program to add the digital signatures directly. After adding a digital signature field, please click the "Preview" button, then click the "Sign Here" symbol.
  
• In the pop-up window, choose a digital ID as you want to sign. If you do not have any ID yet, please click the "Create" button to create one.

• In the pop-up windows, enter the Identity information to be used for creating the self - signed Digital ID.
• Click the "OK" button.
  
• It will go back to the first "Sign Document" window and you can preview your digital signature. You can also click the "Create" button under the Appearance to change the style of your Digital signature.
  
• Click the "Sign" button and save your file, the digital signature will be applied in it directly.

PDFelement for Mac supports selecting multiple form fields, so you can align and distribute the form fields easily.

• After opening the PDF file with the interactive forms, please click the "Align" button.
• Hold the Command key to click multiple fields to select them at the same time.
• Click the "Align" or "Distribute" options to align.

PDFelement Pro for Mac supports converting PDF files to many other formats such as:

• PDF to Word: Convert PDF to Microsoft Word (.doc & .docx)
• PDF to Excel: Convert PDF to Microsoft Excel (.xls & .xlsx)
• PDF to PPT: Convert PDF to Microsoft PowerPoint (.pptx)
• PDF to Images: Convert PDF to Word Processing (.jpg, .JEPG, .BMP, .TIFF, .GIF) format
• PDF to Epub: Convert PDF to Electrical Publication format (.epub)
• PDF to Text: Convert PDF to Text (.txt) format
• PDF to HTML: Convert PDF to Hyper Text Markup Language format
• PDF to RTF: Convert PDF to Rich Text format (.rtf)

There are two methods to convert the scanned PDF files or the image-based PDF files to the editable files.

PDF/A is an ISO-standardized version of the Portable Document Format (PDF) specialized for use in the archiving and long-term preservation of electronic documents. PDF/A differs from PDF by prohibiting features ill-suited to long-term archiving, such as font linking (as opposed to font embedding) and encryption. The ISO requirements for PDF/A file viewers include color management guidelines, support for embedded fonts, and a user interface for reading embedded annotations.

PDF security includes features like encryption and permissions that ensure data integrity. In addition, for security reasons, it may be required to limit who is able to open, edit, or print a PDF document. Wondershare PDFelement for Mac supports setting an open password or permission password to your PDF files.

You can encrypt your PDF file with Open Password or the Permission Password. If you set the open password to your document, users will be asked to input the password before opening the document. Without the correct password, the document cannot be reviewed. You can restrict certain users to view your PDF by setting an Open Password. If you set the permission password to your document, users will be asked to input the password before editing or changing this PDF document.

Open Password

• After opening the PDF file in the program, please click the "File" > "Protect" > "Encrypt with Password" button.
• In the pop-up Security Settings window, you can choose to set the security.
Note: As there is no way to recover or open the document if the password is lost/forgotten, be sure to use one that you will remember.

Permission Password

• Printing Allowed: Set permission for printing the document, and at what resolution quality.
• Changes Allowed: Customize permissions for the modifications that can be made to the current PDF document.
Steps to create a permission password are as below:
• Enter the permission password. You can customize the encryption level by adding complex password groups. The higher the encryption level, the more difficult it is to crack the password.
• Click the "OK" button to set the password and finally don't forget to save the document.

• Open the "File" > "Protect" menu. Then click the "Remove Security" button.
• There will be a pop-up window asking you to enter the permission password. Without that password, you will not be able to remove the security, thus be sure to remember the password used on that document.
• Click to save the document.

You can click the "File" > "Protect" > "Security Properties" button to check the permission details.

You can add the same password to a batch of PDF files by clicking the "Tool" > "Batch Process", then select the "Batch Encrypt" button. Load multiple PDF files in the program, set the open password or the permission password as you need, click the "Apply" button, Choose Output file to save your files.

PDFelement for Mac supports to redact sensitive text, images, and pages in PDF document.

• Launch the program, and click the "Open" button on the top left. Then you can select the PDF that you want to protect through redaction. Once you've done this, click on the "Open" button in the pop-up window.
  
• Now you can redact text, images, and pages on your PDF by clicking the "Redact" button.
• To redact text and images, you can click on the "Text & Image" button and then drag the cursor to highlight the desired text or images. Once you release your mouse, the item will be automatically blacked out.
• To redact pages, you can click on the "Pages" button on the top. Then a new window will pop up, and you can select the page range that you want to redact.
• After selecting the content that you want to redact, click the "Apply" button on the top-right corner. Then the selected content will be removed permanently.
  
• You can also edit the redaction properties. After clicking on the "Redact" button, you can select a preferred color on the top. You can test the changes by redacting parts of the PDF file.
  

There are three kinds of signatures: handwritten signature, electronic signature, digital signature. These signatures are all available with PDFelement for Mac.

You can create your handwritten signature as the stamp to add in your PDF file. After clicking the "Markup" > "Signature"> "Mouse" button to create the signature you need.

It's easy to create electronic signature from trackpad by tapping on the "Markup" > "Signature"> "Trackpad" button.

• You can use our PDFelement Pro for Mac to create a digital signature field by clicking the "Form" > "Digital Signatures" button, then send the PDF file to others to add digital signatures.
  
• Or you can also use our program to add the digital signatures directly. After adding a digital signature field, please click the "Preview" button, then click the "Sign Here" symbol.
  
• In the pop-up window, choose a digital ID as you want to sign. If you do not have any ID yet, please click the "Create" button to create one.

• In the pop-up windows, enter the Identity information to be used for creating the self - signed Digital ID.
• Click the "OK" button.
  
• It will go back to the first "Sign Document" window and you can preview your digital signature. You can also click the "Create" button under the Appearance to change the style of your Digital signature.
  
• Click the "Sign" button and save your file, the digital signature will be applied in it directly.

The optimized function can help reduce the file size of a document to facilitate transferring and saving in a local folder. With PDFelement for Mac, you can use the optimize function to compress the file size and remove unwanted objects for your PDF files. Here are the steps for optimizing your PDF file.

• Move to the top header bar and click the "File" menu.
• Click the "Save as Other" > "Optimize PDF" button from the drop-down menu.
• Choose an ideal compression quality to preview and then save the optimized file in a local folder as you want.

• Click the "File" > "Print" button on the toolbar or hit "Command + P" on the keyboards to activate the print command window.
• In the pop-up Print window, you will be able to choose the printer, set the copies you need to print and customize the pages. You will be shown a preview of how the printed document will appear.

• In "Show details" at the bottom, you can choose the paper size, orientation, Boarder, etc.
• After the settings, click "Print" and then you will get the paper copy.

To access more settings for printing PDF, click the "Show Details" button on the Print window.

• Printer: Choose the printer that is connected to your Mac.
• Copies: Enter the copy number for output papers.
• Pages: Choose All or customize the page range.
• Page Size: Select the appropriate page size for the current PDF files, like A4, A5, or US Letter, etc.
• Orientation: Choose to print in Portrait or Landscape, and select the Scale percentage as needed.
• Pages to Print Choose the pages you need to print.
• Page order Choose the page order to print according to your need.

• Please click to the "File" > "Share" > "Mail" button. Then log in to your email account.
• After that, the current file will be attached to an email draft.
• You can then send your PDF file via email within the application.

• Go to "File" > "Share" > "Messages" on the top menu, you can share your file with others via messages.

• Go to "File" > "Share" > "AirDrop" on the top menu, you can share your file to someone using a Mac, and ask them to go to AirDrop in the Finder.

• Go to "File" > "Share" > "Notes" on the top menu, you can save your file in your Notes.

• Go to "File" > "Share" > "Wondershare Cloud" on the top menu to upload the file to this platform.

• And then click the "Upload" button in the pop-up window.