- Open, create, print and markup PDF documents;
- Edit text and images of your electronic documents;
- Add, remove, move, re-size and rotate any graphical element within your PDF;
- Secure your PDFs with a password and permission protection;
- Convert PDF documents into Word, Excel, Text, RTF and image files;
- Fill-in and build PDF forms;
- Insert page numbers, bates number, and page elements;
- Approve and sign documents digitally;
- Unlock text within images using OCR
- What is OCR?
- Download and Install OCR
- Perform OCR for A Single Scanned PDF
- Batch OCR for Multiple Scanned PDFs
- Supported Output Formats
- Convert PDF
- Convert Scanned PDF Files to Editable Files
- Modify Conversion Settings
- Convert all PDF Pages as a Single Image
Download and Install
- Operating System: Mac OS X 10.12 (Sierra), 10.11 (El Capitan), 10.10 (Yosemite), 10.9, 10.8, 10.7
- Processor: 1Ghz Processor or above
- RAM: 512 MB RAM or above
- Available Hard Drive Space: 500 MB or above
- For more details, please visit: https://pdf.wondershare.com/pdfelement-mac/tech-spec.html
2Download and Install on Mac
- Visit https://pdf.wondershare.com/pdfelement-mac/ to download the trial version of Wondershare PDFelement for Mac..
- The downloaded .dmg file will be stored in the Downloads folder. Double-click the file to open an install window. Drag and drop PDFelement into the Applications folder to complete the installation process. Go to the Application folder to launch the product.
Register (Remove Trial Watermark)
1Trial Version Limitations
- Insert a watermark on your PDF files.
- Convert up to 5 pages of your PDF files and convert half of the pages if the PDF file has less than 5 pages.
- The OCR function is not available.
- Click the "Buy Now" button on the bottom information bar. Or go to purchase it from the Official Wondershare store purchase page .
- Follow the on-screen instructions to finish the purchase process.
Go to your email inbox to find the registration code.
(Note: Sometimes, you may find the registration code email located in the junk/spam mail box.)
3Register PDFelement for Mac
- Launch PDFelement for Mac, go to "Help">"Register" on top menu, or click the "Register" button at the bottom of the product window, you will get a pop-up window.
- Copy & paste the registration code that you have received in your e-mail, click "Register" button to finish the registration process.
4Remove Trial Watermark
- Open PDF: Open PDF files by browsing local folders or open the recent opened files.
- Create PDF: Create PDF from multiple options, including creating blank PDF or create PDF from local files and capture.
- Combine PDF: Combine multiple files into a single PDF.
- Save PDF: Save PDF documents to destination folder.
- Optimize PDF: Reduce the file size to facilitate transferring and saving in local folder.
- Export PDF as Single Image: Export edited PDF files into image format.
- Share PDF: Upload and save PDF files to Dropbox for transferring, or you can also click the "Attach to Email" button to attach current PDF files to your e-mail and send them.
- Revert: Allows you to undo all the modifications that you have done to the current PDF files.
- Properties and Security: Edit and check file properties, including "Title", "Subject", "Keywords", "Author" and security settings.
- Print PDF: Print PDF to paper documents.
- About PDFelement: Check the version number of PDFelement for Mac.
- Preference: Set preference options for PDFelement for Mac, including page display mode and updates frequency setting.
- Click the "Help" on the top menu and you will see the search box.
- Type a feature or the content you are looking for. If the feature you need is in the top menu, the resulting search will be presented under the search box with the location you need.
Different Ways to Open PDF
- After opening PDFelement for Mac, please drag and drop your PDF file in the product window. The PDF file will be subsequently opened.
- Click the "Open File" button on the bottom right and browse your computer to open a PDF file.
- Go to "File" > "Open" or go to "File" > "Open Recent" on top menu to open new or recent PDF files. You can also click the "File Folder" icon on the Quick Access Bar to browse your computer and open a PDF file.
- Control-click the PDF file on your computer to choose "Open With", then select PDFelement to open.
Open a Secured PDF
Some protected PDF files have other restrictions to prevent from printing, editing, copying, etc. When you try to print or edit this secured PDF file, you will be notified that the document is password protected. You can click the "Enter Password" button in the red highlighted notice to enter the permission password to enable the ability to edit the document.
Page View Mode
- Single Page View: In order to see one page at a time, you can click the "Single Page View" icon on the bottom of the left sidebar or go to the "View > Page Display" to choose "Single Page View".
- Enable Scrolling: Choose "Enable Scrolling" under "View > Page Display" and you can scroll the pages smoothly without any transitions. Or you can click the "Enable Scrolling" icon on the bottom of the left sidebar.
- Two Page View: Need to check two pages at a time? You can click the "Two Page View" icon on the bottom of the left sidebar or go to "View > Page Display".
- Two Page Scrolling: Scroll to see two pages at a time and with no sudden transitions. You can click the "Two Page Scrolling" icon on the bottom of the left sidebar or go to "View > Page Display".
- Click the zoom buttons or "+" or "-", then the page will change accordingly.
- Select a percentage in the Scale drop down menu and the page will change too.
- "Actual Size": View the PDF file in its original size.
- "Fit Width": To make the PDF page fit to the width of the Document Pane.
- "Fit Height": To make the PDF page fit to the height of the Document Pane.
- "Fit Visible": To make the PDF page fit to the width and height of the Document Pane.
- Navigation tab:You can set whether to open the bookmark pane and thumbnail pane automatically when you open this document to view
- Page layout: You can set the layout mode to view this document.
- Magnification: You can set the view mode for this document.
- Open To Page: You can set the open page for this document. For example, if you set to open page 2, then it will open page 2 automatically when you open this document every time.
- Click the "Up" arrow button to go to the previous page of the current file. Or you can go to the "View" tab, click "Page Navigation" and choose "Previous Page".
- Hit the "Down" arrow button to jump to the next page . Or you can choose "Next Page" from the "Page Navigation" menu under the "View" tab.
- Enter the page number and press Return key to navigate to the page that you enter. Or you can go to the "View" tab, click the "Go to Page" button, enter the page number and press Return key to the destination page.
- Move to the "View">"Page Navigation", click the "First Page" button to navigate to the first page of current file. To move to the last page, click the "Last Page" button.
- Resize the pane: You can click and drag the right edge of the pane to change the size and also how many thumbnails in a row.
- Organize the page order: Drag the page thumbnail to the place you want and it will change the order of each page in the PDF file.
- More page operations: Control-click the page thumbnail and there will be a complete solution for managing pages; you can choose any of those options from the drop down menu, such as "Insert Pages", "Extract Pages" and much more.
7Adjust Navigation Panes
One-Click PDF Creation from Files
- Drag the document you want to convert on to the PDFelement for Mac icon in Dock.
- If the PDFelement for Mac is open, drag the file directly into the product window.
Creation in PDFelement Window
1Create a PDF from a File
- Launch PDFelement for Mac, click the "Create PDF" box on the Home Window. Select your file from a local folder to "Open". The created PDF file will be opened in PDFelement for Mac automatically, now click "File" > "Save As" button or press "Shift + Command + S" keys to save it, you can also rename and choose the output folder that you need the file to reside in.
- Alternatively, you can click "File" > "Create" > "PDF from File" or simply use the combo "Command + N" keys. Open the file by browsing to a local folder, then make your modification once the file has opened in PDFelement for Mac, then click "Save" to save it into your preferred destination folder.
- Navigate the file you would like to create to PDF in the popup window and click "Open". Note: If you select multiple files to create, it will open each file in a separate tab so that you can save each as a separate PDF file.
2Create a PDF from Capture
- PDF from Windows Capture: Create PDF from any window that you have opened on the desktop.
- PDF from Selection Capture: Select the specific area on the desktop and make PDF from the selected capture.
- PDF from Screen Capture: Create a PDF using the full screen information.
- PDF from Clipboard: Make a PDF from the file that you have pasted to clipboard.
3Create a PDF from Multiple Files
- Click "File" > "Create" > "Combine Files into PDF" or choose "Combine Files" box in the Home tab.
- In the popup window, click "Add Files" to add multiple files you want to combine. You can choose the preferred size in the "Options" button, or you can even customize it.
- After all the files have loaded, click "Combine" to start combining all of the files.
- Rename the combined PDF, select the output folder and then click "Save" to save it.
- The combined PDF will open automatically in PDFelement for Mac allowing you to view or edit it as needed.
4Create a Blank PDF
- Click "File" > "Create" > "Blank Document".
- Rename the file and choose the output folder you like.
- Click "Save" to save the PDF file.
1Add Text Comment/Sticky Notes/Text Box/Callout
- Text Comment: You can leave Text Comment to indicate content modification or suggestion.
- Sticky Note: To leave your comments or instructions on the PDF pages, you can use the "Add Sticky Note" function which can help direct the readers to a specific text area.
- Text Box: The "Text box " option allows you to add an always visible box of text, allowing you to bring attention to important text in the PDF.
- Callout: It is often used to add a specific note in a PDF page, or indicate an important aspect of the document.
2Add Comments Continuously
- Standard Business Stamp: for business use's purpose
- Sign Here Stamp: usually for signing the document for approval.
- Dynamic Stamp: with time on it you can always use it when you have revised, viewed, approved or received the file.
1Stamp a PDF
- Click the "Markup" button and click the "Stamps" button below it. You will see a Stamp Management window popping out with the built-in stamps.
- Select the stamp type that you want to place on the PDF from the options shown.
- To create customized stamps, find the "+" icon at the lower right of the Stamp Management window.
Now you have four options to create a new stamp or create your signature as the stamp to add.
- Choose whatever way you want to create a stamp, give it a name and select a category, change Thickness, Opacity and color as you want. Click "Done" to save it and apply it to the PDF page immediately.
- If you need to use the newly added stamp again, just click the "Stamps" button and find it in the category that you have selected before under the Stamp Management window.
- Arrow : An option to give a direction that a specific annotation is meant to be attached to.
- Rectangle : A proofreading symbol used to indicate where something is to be inserted in the document.
- Polygon : To draw a closed plane figure bounded by three or more lines segments.
- Line : To mark with a line.
- Connected Lines : To draw an open plan figure with three or more line segments.
- Oval : To draw an oval or a circle.
- Squiggly Line : To draw squiggly line under the text to draw readers' attention.
1Add Drawing Shapes to PDF Text
- Click the "Markup" button in the Toolbar. Then click the "Drawing Markups" icon in the Quick Tools Bar. Select the shape that you need, say an arrow or line.
- Select the location on the PDF page where you wish to add the shape and drag to draw an arrow or line.
2Use Pencil Tools
- Go to the "Markup" menu in the toolbar, select the "Pencil" tool.
- Click and drag the pointer on the PDF to create the image that you need.
- If modifications need to be made to the drawing after finalizing it, click on the "Eraser"tool to erase the section that needs adjustment.
- Go to the toolbar and choose the "Markup" icon, click the "Add Link" button below it.
- Drag the mouse click to select a specific area that you want to put the link.
- It will open a new window, which allows you can select the link action as going to a page view or opening a web page. Type in the exact page number within the PDF document that you want the link to navigate to or the webpage link that you need to cite. If you want to keep the link rectangle invisible on the page, you can select "Invisible Rectangle".
- Click "OK" to save the setting.
- Highlight: To mark important passages of text with a fluorescent marker as a mean of memory retention or for later reference.
- Underline: To indicate emphasis on the information by underlining it.
- Strikethrough: By using the "Strikethrough" option, you indicate that the text is to be ignored or deleted.
1Highlight PDF Text
- Click the "Highlight" button on the top right corner of the interface.
- Choose the word or text that you need to cover. By default, the highlight color would be yellow. Note: If you want to leave a comment or give your instruction for the marked-up word or text, double-click it and a pop-up comment box would be opened for you to type in the text.
2Edit Highlight Properties
- Click the drop-down arrow icon besides the "Highlight" button and select the section that you wish to alter the highlight color on.
- Select the Make Properties Default option under the Comment Properties submenu to set the default appearance of highlight.
- Check the option of "Keep Tool Selected" on the bottom of the comment properties submenu to add highlight continuously without clicking on the "Highlight" button every time.
3Add Underline/Strikethrough to PDF Text
- Go to the "Highlight" button, click the down arrow icon.
- Click "Underline"/"Strikethrough", then select the text that you need to modify.
4Quick Access to Markup
Show/Hide/Delete Batch Comments
- Show/Hide: When you open a PDF file with comments or after adding the comments, you can choose to show or hide the comments to view by clicking the "eye" button below the "Markup" option.
- Delete: After adding comments, you can click the comment and press Delete key to delete one by one. Or you can choose a certain type of comment to delete in batch.
- Select "Edit" button, click the desired text, you will see a blue box around the text. The blue box is one object, you can drag it to move the text to other position, you can also use the arrow keys to move it.
- Double clicking the text will bring up a cursor inside the box allowing you to make the changes needed.
- (Optional) Click the Mode button to choose "Select whole paragraph" or "Select lines only" option for different editing experience.
- Choose the text, then you can change its font, font size, bold, italic and color, etc, as you want.
Note: If you experienced a failure to edit the PDF, this may be due to the fact that it is a scanned file and does need to be run through the OCR before editing is possible. If this is the case, you will see an orange highlighted notice informing you that it needs to have this operation run on the file. Please refer to the chapter of "Perform OCR for A Single Scanned PDF" to know more instructions about how to perform OCR before editing the scanned PDF file.
Add Text to PDF
- On the top toolbar, click the "Add Text" icon under the "Edit" menu to insert new text into the existing PDF document.
- Click the page where you wish to place the new text. An input box will appear for text entering.
- To make alterations to the properties, select the text that needs to be altered. Once you have it selected you can use the options in the toolbar to adjust font, font style, and color as needed.
- Click the "Edit" button in the toolbar, and then click the "Add Image" button on the submenu.
- Select the image from your computer files and drag the image to put where you need to insert the image.
- To resize the image, click on the edge of the blue box and drag to adjust its size.
- To move the image, drag the image to move it to other position. And you can use arrow keys on your keyboard to move the image.
- Hit the "Edit" button to start editing mode, double-click the target image.
- An image editing window would show up. Four image editing options are available.
- Replace: Select a new image as substitution to the target one.
- Extract: Take the target image out from the current PDF.
- Crop: Adjust the image to only show the important aspects for the document.
- Rotate: Change the orientation of the selected image.
- Control-click on the bookmark and select the "Add Entry" option, it will add a new bookmark, which you can also rename it.
You can also assign bookmark hierarchy with "Add Aunt" and "Add Child" buttons.
Add Aunt: Make a superordinate bookmark.
Add Child: Create a subordinate bookmark.
- Remove Entry: Delete the bookmark that you choose.
- Promote: Turn the selected subordinate bookmark to a superordinate one.
- Demote: Assign the selected bookmark to a subordinate role.
Fill in Forms
1Fill Interactive Forms
- To fill in an interactive PDF form, open the form within PDFelement for Mac.
- A green highlighted notice will appear in the Information Bar and remind you that the form contains interactive form field.
- You can click these fillable fields or boxes to fill in directly.
- Click "File>Save" or press Command+S keys to save the electronic form into local folder.
2Fill Non-interactive Forms
Create Fillable Forms
- Text Field : Text filed is used for inputting information allowing for both alpha and numeric values to be included.
- Check Box : Check boxes allow for multiple selections to be chosen from a list of options given.
- Radio Button : Radio Buttons are also used for make selection, except for that only one selection is allowed to be checked. And once one of the radio button is picked, the remaining buttons will turn to grey and non-selectable.
- Dropdown : A Dropdown is used to supply a list that can be accessed by clicking on the downward facing arrow. Once the list has been expanded, a single item can be chosen from the list to fill in the specific field.
- List Box : List Boxes appear with a scroll bar and the list is able to be scrolled for selection by using the mouse. If more than one option from the list is needed, just press the Command key while selecting.
- Button : Buttons are used for triggering an action, such as submitting the form or resetting the form.
1Add Text Field
- Click the "Form" menu to expand form tools on the top toolbar.
- Select the "Text Field" icon to and then choose the location in the document that you need to add a text field element. The text field will be labeled as "Text Field#" by default.
- Double-clicking on the text field will active the properties window which allows for modification. In the "General" tab you are able to alter the name of the field, and if you need to alter the boxes appearance that can be completed through the "Appearance" tab.
- The "Option" tab allows you to set the alignment mode for the text, and also add in a "Default Value" for the text box if you need.
- Selecting "Multi-line" or "Scroll long text" options will allow for multiple lines to be entered and also allow for a scroll option to be added to the text field allowing for extra visibility.
- You can also set a limitation of the number of characters allowed in the text field by clicking "Limit of _ characters".
- Check the "Comb of characters" to build a comb filed which is meant for typing characters in independent boxes. You can define the character numbers. Please note that this option is incompatible with other options.
- You can also use the field for Password entry or file selection.
- Choose the actions and triggering mode for the text field in the "Actions" tab.
- To format the text field, select a format category from the "Format".
- To enable validation of a field you can click on the option in the "Validate" tab.
- If the data in the text field is for calculation, check the calculation option and define the existing fields in which the data will be calculated by clicking "Pick" button. For example, the following is the property for textfield 3 on the PDF, after settings this, it will calculate textfield3=textfield2+textfield1.2.1. So when you input data in textfield2 and textfield1.2.1, textfield3 will get the sum result automatically.
2Add Multiple Text Fields
3Add Check Box
- Under the "Form" tab, click the "Check Box" icon, and drag the mouse to the place that you want to put the check box.
- Double-click on the check box, and define its name, appearance as you need.
- In the "Options" tab, you can pick the check box style and modify the export value. If you want to set a default value for the check box, choose the "Check box is checked by default" option.
- Choose the triggering actions for the check box in the "Action" tab.
4Add Radio Button
- To add a radio button, select the radio button icon under the "Form" tab, click on the PDF page.
- Double-click the radio button, and set the name and appearance for it in the "General" and "Appearance" tab.
- Select the button style under the "Options" tab, and you can also define the radio button choice by entering the value.
- If you want all radio buttons checked when one button is selected, check the option of "Button with the same name and choice are selected in unison".
- Modify the actions for the radio button in the "Actions" tab.
- Under the "Form" tab, click "Dropdown" icon.
- On the PDF page, move the pointer where you want to put the field.
- Double-click the field, type the name in the "General" window and modify the appearance in the "Appearance" window.
- In the "Options" tab, add an item and enter an export value in the Export Value text box. Repeat this step until you have all of the items that you need listed.
- Check the "Sort items" option if you want all the items stored by alphabetical order. To manually reorder the items, choose the item and click the "Up/Down" buttons. If you want to remove an item, select it and click the "Delete" button.
- If you are looking to have the information submitted by the user, check the "Allow customer text input" option.
6Add List Box
- In the "Option" window, name the new item that you are including and then include an export value into the "Export Value" field.
- You can arrange the items by alphabetic order by clicking "Sort items".
- If you want the respondent to select multiple items, check the "Multiple selection" option. If multiple items are able to be chosen, select the "Multiple selection" option.
- Create actions for the list box field in the "Action" window.
- Click the "Button" icon under the "Form" tab.
- Move the mouse in PDF page and locate the button field by clicking on the page.
- Double-click the button field, name it and modify the appearance.
- In the "Option" window, you can define the button layout. Choose your preferred icon from local folder and give it a label in the Labe text box. And select the button layout as well as the behavior.
- Customize the actions for the button field in the "Actions" window.
- In the right Tools Pane, Click the "Form Properties" icon.
- You would see "Align" and "Distribute" options displayed in the Tools Pane.
- Use Command-click to select multiple form fields that you want to arrange.
- The alignment options will be enabled, click one to do as you need.
- Create Multiple Copies: Select the form field that you want to copy, and click the "Create Multiple Copies" button. Type in the number of fields that will be created and modify the overall size for those copies.
- Show Tab Numbers: Press Command key and select the form fields, click on the "Show Tab Numbers" and you will see the number order show on those fields according to the creation order.
- Show Field Properties: Click a form filed and then hit the "Show Field Properties", you will see the properties modification window pops out for properties editing. Please note that you can't select multiple form fields for this option.
- Highlight Existing Fields: To make the already created fields prominent, click the "Highlight Existing Fields" button under the "Other Task" menu.
Clear/Import/Export Form Data
- To remove the value that has been filled in the form fields, click the "Forms" button in Toolbar.
- Select one form field, go to the right side Pane and select "Clear Form" under the "Other Tasks" menu to remove the form data.
2Import Form Data
- Go to the "Other Task" meu, click "Import Data" button and select the .fdf format file from local folder.
- Click "OK" to import data.
3Export Form Data
- Click the "Export Data" button under the "Other Task" menu on the right side.
- Set a destination folder to save the exported data as a .fdf format file saved on the Mac.
What is OCR
Note: OCR function is embedded in the product PDFelement for Mac, it does not need to purchased separately.
Perform OCR for A Single Scanned PDF
- Click the "Perform OCR" button in the orange notice or click the "OCR" button in the Toolbar, the "Recognzie Text" dialog window will pop up.
- Select the "Page Range" that you want to perform OCR, select the correct language of your PDF content in the "Document Language" otion, you can also select the DPI as you want in the "Downsample To" option. Click the "Perform OCR" button to execute it.
- After performing OCR, the new created PDF file will be opened in a new tab in the program automatically. You can click the "Edit" button to edit the text, check the chapter of Edit Text to know more instructions. Or click the "Convert" button to convert it to other format, check the chapter of Convert PDF to know more instructions.
Batch OCR for Multiple Scanned PDFs
- Click the Arrow button next to the "OCR" button to choose "Recognize Text in Multiple Files".
- In the new popup window, drag your scanned PDF files or image-based PDF files into this window. Or you can click the + icon to browse and select multiple files into it.
Click the "en" icon to select the correct language of the PDF content in the OCR language list. If your multiple PDF files have different languages, please set the language for each file. If all the added PDF files have the same language, you just need to select language for one file, then click the "Apply to all" option for other PDF files. You can also click the pages button to set the page range for each file, all pages are selected by default.
- Click the "OCR" button, then select the output folder where you want to save the new created PDF files.
- After performing OCR, the output folder that you selected will be opened automatically, you will find the new PDFs saved in it. Then you can load the new PDF in our program to edit or convert as you want.
Supported Output Formats
- PDF to Word: Convert PDF to Microsoft Word (.doc & .docx)
- PDF to Excel: Convert PDF to Microsoft Excel (.xls & .xlsx)
- PDF to PPT: Convert PDF to Microsoft PowerPoint (.pptx)
- PDF to Pages: Convert PDF to Word Processing (.pages) format
- PDF to Text: Convert PDF to Text (.txt) format
- PDF to Epub: Convert PDF to Electrical Publication format (.epub)
- PDF to HTML: Convert PDF to Hyper Text Markup Language format
- PDF to Image: Convert PDF to Image formats like JPG, PNG, GIF, BMP, and TIFF
- PDF to RTF: Convert PDF to Rich Text format (.rtf)
- Click the "Convert" button in the Toolbar.
- Drag and drop the PDF file that you want to convert in the window, you can add multiply files to convert to Word at one time. If you want to remove any PDF file the window, just click the file and choose "Trash" button in the window.
- Click the "W" icon and choose the output format (Word, Excel, PPT, Text, Epub, HTML, Images or RTF).
- Click the "All Pages" button and select the page range you would like to convert.
- Click the "Convert" button, choose the output folder and click "Save". Then PDFelement would start the converting process, and it would be ready in a few seconds.
Convert Scanned PDFs to Editable Files
Method 1 is to perform OCR first, please refer to the chapter of "Perform OCR for A Single Scanned PDF" to know more instructions about how to perform OCR. After performing OCR, please click the "Convert" button to convert the new created PDF file to editable file like how to convert the normal PDF file.
Method 2 please do the following steps:
- Go to the "Convert" button to add the PDF file in the conversion window.
- After opening the scanned PDF files in the conversion window, please enable the OCR slider at the bottom-left corner. It will expand the OCR language list automatically, please click the correct language of your PDF content.
- Click the "W" icon to select the format for your document among Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Image, HTML, or EPUB.
- Click the "Convert" button in the window to convert, it will execute both of performing OCR and conversion processes automatically, so the converted file will be editable.
Modify Conversion Settings
- To customize the settings for conversion, click the "Convert" button to activate converting window.
- Hit the "Settings" button.
- It will display the "Settings" window. You will see 6 setting tabs.
General: The option "Select OCR language before performing OCR" is a default option. If you cancel this option when you enable the OCR slider to convert a scanned PDF file, the OCR language list wont pop up automatically, you need to click the "Preferences" button to manually open it.
Convert All PDF Pages as a Single Image
1Rotate PDF Pages
- Click "Pages" in the Task Pane, and then choose the "Rotate Page" option.
Here comes the Rotate Page popup window, choose the rotate direction and page range you need. If you choose the last option of "Pages from to", please click the "+" button beside it to add the page number in the below box, in this way PDFelement for Mac will do the operation to the customized page range.
Direction: 3 options for you, 90°, -90°, 180°.
Page Range: Choose the pages you would like rotate, current page, all pages, even pages, odd pages or any specific pages.
- Click "OK" to confirm it, the selected page(s) will rotate accordingly.
2Delete PDF Pages
- Click "Pages" on the right side menu, and then choose "Delete Pages".
- Here comes the Delete Pages popup window, choose the page range you would like to delete: current page, even pages, odd pages or any specific pages. If you choose the last option of "Pages from to", please click the "+" button beside it to add the page number in the below box, in this way PDFelement for Mac will do the operation to the customized page range.
- Click "OK" to apply the page deleting operation.
3Extract PDF Pages
- Click the "Pages" option and then choose "Extract Pages".
- Here comes the Extract Pages popup window, choose the page range you would like to extract: current page, even pages, odd pages or any specific pages. If you choose the last option of "Pages from to", please click the "+" button beside it to add the page number in the below box, in this way PDFelement for Mac will do the operation to the customized page range.
- Click the "Folder" icon and choose the output folder for the extracted PDF.
- Click "OK" to perform the extraction operation.
4Replace PDF Pages
- Open the "Pages" menu to select "Replace Pages".
- Here comes the Replace Pages popup window, choose the pages of original PDF which you would like to replace. Enter the page range you want to replace, and click the "+" button to add it in the below box.
- Under the Replacement area, click the "Folder" icon and load the source PDF file, then choose the pages you would like to replace the original pages. Enter the page range you want to replace with, click the "+" button to add it in the below box.
- Click "OK" to apply the replacement, and click OK again on the popup window to confirm the operation.
5Crop PDF Pages
- Click "Pages", and then choose "Crop Pages" from the menu.
- Here comes the cropping page popup window, you can either drag the red box to select the cropping area or manually input the desired size in the source options, you can even adjust the units there. The area you choose in the red box will remain, other parts will be deleted automatically.
- Choose the page range you would like to crop, current page, all pages, even pages, odd pages or any specific pages.
- Click "Crop" to apply the settings, the cropped result will display in PDFelement for Mac directly, you can click "File">"Save" button to save it.
6Split PDF Pages
- Go to the "Pages" menu on the right side of the interface. Click "Split Document" in the menu.
- A Split Document prompt will pop up for you to do the setting. You can split document by number of pages, even and odd pages or top-level bookmarks. What more, you can customize the page range you want to split. Select page range, and enter the page numbers to the text box, for example 1-1 and 4-5. Then click the "+" button beside it to add the page range in the box below it.
- Note: For the page range, if you enter both 1-1 and 4-5, finally you will get two PDF files. One includes 1-1 and 4-5, the other one includes all the rest pages of the original file.
- Choose an output folder and then click "OK" to finish the splitting.
- Go to the output folder to find all the split PDF files.
7Insert PDF Pages
- "Insert from File" allows you to insert a page from another PDF file saved on your Mac, click this button to browse the file you want.
- "Insert Blank Page" allows you to insert a blank page in any order as you want.
8Combine Files into PDF
- Click "Combine Files into PDF" button to drag or add the files in the new popup window.
- Drag the file to change the order as you want. Or click the file, and click the "Move Up"/"Move Down" button to change its order.
- Click "Combine" button and select the output folder where to save the combined PDF file, and you can change its name as well.
- Click the "Save" button to do the combination.
1Add Watermark to a Single PDF
- Navigate to the right side menu and then click "Watermark".
- Click the "Add" button to open the Add Watermark popup window, you can make all of the necessary settings here.
Choose the source which you would like to be the watermark, 3 options available there:
Text: Using the simple text as the watermark, input the text in the text field, and adjust the font type, font size, font color and even add the underline for it.
Image: Using a picture as the watermark.
PDF: Using a specific PDF page as the watermark, enter the page number to specify the needed page.
- Choose the rotation degree from the 3 preset options or customize as you wish, the degree range is from -180° to 180°.
- Adjust the watermark opacity according to your own needs, you can either drag the slider or enter the number directly.
- Click the "Arrow" button at the bottom-left corner, you will get more options. If you choose the "Page Range from to", then remember to click the "+" button to add the page range in the below box.
- After all the settings, you can preview how the watermark displays on the pages, click "OK" to apply the watermark when you think it's OK.
2Delete Watermark on PDF Pages
- Go to the "Watermark">"Remove" button on the right side.
- Click "OK" in the popup window, then the watermark would be removed immediately.
3Batch Watermark Process
- "Batch Add": You can add the same watermark to a batch of PDF files. Click the "Watermark">"Batch Add" button on the right side to set the watermark as you want. Click the "Next" button to load multiple PDF files in the new window, click the "OK" button to process.
- "Batch Remove": Load multiple PDF files that contain watermarks in the window, click the "Remove" button to remove directly.
1Add Background to PDF Pages
- Go to the right side menu and click the "Background" option.
- Select the "Add" option to activate the Add Background window.
- You can set the background source as from color, or image or PDF file from the local folders.
- If you want to specify the page ranges to which you will add and edit the background, you can click the "Arrow" icon at the lower left corner and modify the page range setting in the Page Range section. If you choose the "Page Range from to", then remember to click the "+" button to add the page range in the below box.
- And you can specify the position and appearance of the background as the way you work with watermark.
- Click "OK" to apply the background.
- Click the "Update" button under the "Background" menu.
- Update the watermark setting as you need in the pop-up window.
PDF Header & Footer
1Add Headers & Footers
- Go to the right side men and click the "Header & Footer" option.
- Select the "Add" option. And you will see the Add Header and Footer dialogue appear.
- Enter the content in Add Header and Add Footer boxes as you need. Or you can click the "Plus" icon and "Insert Page Number" or "Insert Date" if you need. You can preview the header and footer on the page you have created at the left side.
- If you want to add headers and footers to specific pages, you can make the configuration in Page Range.
2Headers & Footers Settings
- Font: Specify the font style, size and text color.
- Margins: Customize the margins to make the headers and footers accommodate to the PDF page.
- Page Number and Date Format: Choose your preferred date format and page number format. Enter or select the valid value for Start Page Number.
- Appearance Options: To avoid bates numbering overlay on page content, check the "Shrink document to avoid overwriting the document's text and graphics". If the PDF pages are of various sizes, select "Keep position and size of header/footer text constant when printing on different page sizes" option to make sure that the footer and header have appropriate layout.
3Update Headers and Footers
- Click the "Header & Footer" option and select "Update Headers & Footers".
- Make changes to the current headers and footers, click "OK" to save the modifications.
4Remove Headers and Footers
PDF Bates Numbering
1Add Bates Numbering to PDF
- Move to right-side menu and click on the "Bates Numbering" option.
- Select the "Add" option from the drop down menu to activate the Add Bates Numbering window.
- Then click the "Plus" icon in the Add Header or Add Footer box to bring out the commands. Click "Insert Bates Number" from the submenu to bring out the Bates Numbering Options window.
- In the Number of Digits, Start Number, Prefix and Suffix boxes, enter the numbering as you need.
2Remove Bates Numbering
Password and Permissions
1Encrypt with Password
- Navigate to the menu on the right side of the interface. You will see a "Protection" option, click it to expand the tools.
- Then click "Encrypt with Password", in the pop up Security Settings window, you can choose a security method.
Tick to check "Require a password to open the document" option, and then type your password twice to confirm it.
Note: You must remember this password, there is no way to recover the password or open the document if you forget it.
- Printing Allowed: Set permission for printing the document, and at what resolution quality.
- Changes Allowed: Customize permissions for the modifications that can be made to the current PDF document. Steps to create permission password are as below:
- Tick to check "Restrict editing and printing of the document", enter the permission password and confirm it in the "Confirm Password" box. You can customize the encryption level by adding complex password group. The higher level you use, the more difficult it can be cracked.
- Click the "OK" button to set the password and finally don't forget to save the document.
- Open the "Protection" menu. Then click the "Remove Security" button.
- There will be a pop-up window asking you to enter permission password. Only after you enter correct password that you can remove the security. So make sure you remember the permission password.
- Click to save the document.
3Check PDF Permissions
Do either of the following step:
Click the "File" > "Attach to Email" button on top menu. Then log in your email account.
Hit the Email icon in the Quick Access Bar, log in your e-mail account in the pop-out window.
- After that, the current file will be attached into your email.
- You can then send your PDF file via email within the application.
- Go to "File" > "Dropbox" on top menu, you will need to connect to you Dropbox account and then you can upload file.
- Click the "Upload" button, then you can select the destination to store your file.
- Click "Unlink" button, you can disconnect PDFelement for Mac with Dropbox account.
- Move to the top header bar and click the "File" menu.
- Click the "Optimize PDF" button from the drop down menu.
- Choose an ideal compression quality from the "Options" list to preview and then save the optimized file in local folder as you want.
- Click "File">"Print" button on the toolbar or hit "Command + P" keyboards to active the print command window.
- In the pop-up Print window, you can choose the printer, to set copies you want to print, to customize the pages, and then there is a preview of the printed document.
- In details, you can choose the preset of printing properties, like the paper size, orientation, scale etc.
- After the settings, click "Print" and then you will get the paper copy.
- Printer: Choose the printer that is connected to your Mac.
- Copies: Enter the copy number for output papers.
- Pages: Choose All or customize the page range.
- Page Size: Select the appropriate page size for the current PDF files, like A4, A5 or US Letter, etc.
- Orientation: Pick the Portrait or Landscape of printing document, enter the Scale percentage as you want.
- Comments & Forms: Choose the option to print comment and forms in the PDF as well.