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How to Save PDF with Password

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2022-09-06 10:19:44 • Filed to: How-To-Windows • Proven solutions

PDF is a downloadable, printable, and user-friendly file format often used by users to send important information across different systems. PDF has nearly successfully replaced paper documents because they are more secure and safe. Thankfully, PDF have password-protected encryption allowing you to protect your data from unauthorized use. This article will tell you how to save a password-protected PDF. If you want to send a PDF document to someone with sensitive data, learn how to save PDF with password.

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How to Save PDF with Password with PDFelement

One of the easiest ways to save PDF with a password is by using Wondershare PDFelement - PDF Editor. This all-in-one tool is a powerful and easy PDF editing tool that will let you secure, organize, and create your files seamlessly. With its impeccable performance, fully-featured modules, and flexible pricing, PDFElement is becoming one of the best document management systems among professionals. You can edit, annotate, print, OCR, create and convert PDFs with just a few clicks. Knowing that many people would like to send PDFs that are password protected, this article has been written to make you understand how to save PDF with a password. We have covered a few simple steps, which you need to follow.

Step 1. Open PDF File

The first step is to download the version that suits you. Download it and wait for the installation process to get completed. Open PDFelement in your system and then click on the "Open File" option. You will see this option right on the home page. After you open it, look for the PDF file that you would like to protect with a password. You can drag and drop the file or select it manually.

open pdf

Step 2. Edit PDF

Now that you have entered the right password, the next thing to do is go to the security option, delete the password, and click on the save option. This way, you will get to make the document password-free. Once you do that, you will not only be able to print the password-protected PDF, but you will not have to enter the password over and over again.

edit pdf

Step 3. Set Password on PDF

Once you are happy with all the editing, you can go ahead and apply a password. Below the main toolbar, you will see a set password option. Click that option, and a pop-up message will appear. Enter the password that you would like to apply. Fill in all the details you see on the pop-up option, and finally click on the save option. Save option will be towards the end.

set password on pdf

Step 4. Save PDF with Password

Now that you have edited and set the password for your PDF file, go ahead and click on the Save option to save the PDF document, and the process will be completed.

save pdf

Make sure that you use only the right tool to save PDF with password correctly. We hope this article has made you understand how to save PDF files with a password. PDFelement is an easy-to-use tool and will let you add a password to your PDF files easily.

How to Save PDF with Password Use Microsoft Office

Microsoft Office applications are not ideal for working with PDF files, but they can adequately handle security tasks such as document encryption. Note that once you have set password protection, the document format will change, depending on the application you use to view the document. If all of this is okay for you, follow these steps.

Step 1: Go to Encrypt with Password

go to encrypt with password

Before starting, open your PDF file using any application of the Microsoft Office suite as a viewer and display the main options menu (File). Once there, go to the "Info" section, click on the "Protect Workbook" option and choose "Encrypt with Password."

Step 2: Set a Password

set a password

Now you will see a window where you must enter and confirm the password that you will use to encrypt the document. When you finish, click on "Ok."

How to Save PDF with Password Use Preview on Mac

If you are a macOS user, you may already be familiar with the "Preview" app. This application is the default viewer for documents and PDF files for macOS, and although it does not have many other editing tools, Preview allows you to encrypt your documents. I'll show you how below.

Step 1: Go to Export…

go to export

Before starting, make sure to open your PDF file using Preview. Now, display the "File" menu and select the option "Export ..."

Step 2: Set a Password

set a password

Now you will see a window where you can choose the export characteristics. Ensure you have the "Encrypt" option enabled and enter a password. When you're done, click "Save."

How to Save PDF with Password Use PDFelement on Mac

PDFelement is a software specialized in managing PDF documents, and, unlike the previous methods, PDFelement is capable of individually managing and protecting each of the resources inside the file. Now I will show you how to use it.

Step 1: Use the Encrypt with Password tool

encrypt with password tool

To get started:

  • Open your PDF file with PDFelement.
  • Pull down the "File" menu and go to the "Protect" section.
  • Once there, select the "Encrypt with Password" option.

Step 2: Set a Password

set a password

Now you will see a window where you can choose the protection features. You can set passwords to restrict reading, writing, and even printing processes.


Many tools allow you to protect PDF files with a password, but you must bear in mind that not all methods work in the same way. Using specialized software for managing PDF documents like PDFelement allows you to keep your information protected in a much more effective way.

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