3 Ways to Convert Screenshot to Word

If you take a screenshot and want to edit or copy text on the screenshot, you can directly convert screenshot to Word in the following three ways.

• Convert screenshot to Word using PDFelement OCR: Open the screenshot in PDFelement, click "Perform OCR", and export the editable image to a Word document.
• Using Microsoft Word: Open Microsoft Word, go to Insert > Picture, add screenshots, and export as a PDF document. Open the PDF document in Word, and it will become editable.
• Using an online screenshot to Word converter: Upload your screenshots and download the converted file.

Part 1: Simple Steps to Convert Screenshot to Word

The first way is the one we prefer, which is to use a PDF tool for converting images, screenshots, and anything else into another document. For that purpose, we recommend Wondershare PDFelement - PDF Editor Wondershare PDFelement Wondershare PDFelement, a tool that solved one of the biggest problems in the document management industry. And that is the ability to convert files into different formats and professionally-looking PDF documents. Simply put, it is a do-it-all PDF software.

Click the button below to free download PDFelement to convert the screenshot to Word.

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With that in mind, we want to give you a guide on how to take a screenshot and convert it to a Word document. Here is the step-by-step process:

Step 1: Click on "Create PDF"

Go to the Home Screen, and click on "Create PDF". You can choose any file, which in this case is the screenshot you want to convert.

Step 2: Perform OCR

It will notify that it is an image, screenshot, or scanned document, and suggest OCR. "Perform OCR", and your screenshot will transform into a fully searchable and editable text.

If you like, you can edit the text, images, and links under the "Edit" menu. If not, continue to the next step.

Step 3. Convert Screenshot to Word

It is now time to convert your screenshot to Word. Go to the "Convert" menu, and click "To Word". In the pop-up, click "Save," and it will automatically convert your document to Word format.

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Now you can open and edit the screenshot in Word. The formatting in the screenshot is well-preserved.

Here are some of the main features of the software:

• Ability to convert more than 300 file formats into PDF, Word, and other files.
• Merge whole files, or reorganize pages, no matter the original setting.
• Extract parts of an existing PDF file and paste them into a new file.
• Extract data from Excel documents and transfer it to a PDF file.
• Add and insert pages into the original document.
• Add comments and sticky notes to make your PDF files look more professional.
• Automatically recognize form fields, or add form fields to your PDF document.
• Edit text and images with a variety of tools.

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Part 2: How to Convert an Image Captured as a Screenshot Into Word

Ensure that you have the screenshot captured as an image on your computer, in which you have Microsoft Word present. The same can also work for scanned images or image-only PDFs. Of course, you need to have at least Word 2007, which allows you to save documents as PDF. If you have Word 2013, then you can open and edit PDFs on it.

When it comes to screenshot images, you can convert them to editable text if you have the relevant Microsoft Office version as mentioned above.

Step 1: Open a new document in Word. Go to Insert and then Pictures, under which you can find the image you wish to insert.

Step 2: Navigate to the 'Pictures' folder where the file is saved. Once the file is selected, click on 'Insert'.

Step 3: Go to 'File' and click on 'Save As'; choose the folder where you wish to save the document. Under 'Save as Type' choose the option of PDF from the choices in the drop-down menu.

Step 4: After the file is saved, go to 'Open' under File. Here you select to open the PDF that you saved.

Step 5: You will get a message stating that Word now converts PDF into a Word document that is editable; it will also warn that the results will not look as in the PDF. Select 'OK'.

As the document opens, you find that you can easily move about it. Text, as in the image, has now become editable, and images will also remain intact.

Part 3: How to Convert Screenshots to Word Online

There are many online converters you can use. Yes, they do come with their own set of limitations, mostly in the number of pages you can convert. But for a simple conversion, they can help you.

OnlineOCR is an online tool that comes in handy when you wish to convert a JPEG image into a Word document that is editable. 

This is a web-based tool that acts as an optical recognition solution for different characters in an image. It comes in handy for businesses of different sizes as well as for individual use. It can help scan as well as extract text from different PDFs. With it, you can create a Word document that is editable in no time. English is usually the default language in its setting but the system can recognize as many as 46 languages. As a result, you can use it to extract text in different languages. It can consolidate languages in different languages in a single document as well. The system is also able to extract text from different scanned documents, besides images. 

The tool has several other functionalities. For instance, it can compress files and supports different types of file formats. These are BMPs, GIFs, JPGs, and JPEGs, as well as PDFs. It also supports Microsoft Excel and Word documents or simple text files. 

Steps to convert a screenshot into an editable Word document using this platform are as follows:

Step 1: Visit the portal of OnlineOCR. You will find that it allows different file formats such as JPEG to be converted into Word.

Step 2: Click on the 'Select File' option present on the left side of the main web page of this portal. Open 'File Explorer' on your computer and choose the image file that you wish to convert.

Step 3: Select the JPEG and upload it to the web page. Once the file is uploaded you can select the language that you wish to use in the document.

Step 4: Click on the text option and choose to save the file in Docx format. Finally, click on the convert option.

Once the file is converted click on the button to download. It will save the converted document and download the same onto your desktop. Open the converted document and click on the yellow bar which appears on top of the Word document. This will make the Word document editable. 

The software has an email scanning feature as well. If you have received a document by email it can scan such attachments and convert text from it.

We have to mention some of the limitations of this process. For starters, you might lose formatting during conversion. Online converters do not provide as precise results as PDF tools. Another downside is you cannot edit the document before saving it.

Comparison Table between PDFelement and Online Screenshot to PDF Tool

Part 4: FAQs about Screenshot to Word Conversion

Can screenshots be converted into text documents?

Yes, screenshots can be converted into text documents, but the image itself has to go through an OCR tool. OCR tools read the words inside an image and turn them into editable text. This works well for clear screenshots with sharp text and simple layouts. After the text is extracted, you can paste it into Word or save it as a document. Keep in mind that blurry screenshots, handwriting, or complex formatting may need some manual cleanup after conversion.

What is the best Screenshot to Word converter online free?

The best free online screenshot to Word converter is usually one that combines OCR accuracy, simple upload steps, and support for Word output. OnlineOCR is a popular choice because it is easy to use and supports image-to-Word conversion without requiring software installation. If your screenshot contains important formatting, tables, or dense text, a desktop OCR tool often gives better results than a free online converter.

How to create a print screen and convert to Word?

You can create a print screen and convert it to Word by first capturing the image, then using an OCR tool to extract the text.

Step 1. Take the screenshot on your computer. On Windows, you can use the Print Screen key or Snipping Tool. On Mac, use Shift + Command + 4.

Step 2. Save the screenshot as an image file, such as PNG or JPG.

Step 3. Upload the screenshot to an OCR tool or open it in software that supports image-to-text conversion.

Step 4. Copy the extracted text into Microsoft Word, or export it directly as a Word document if that option is available.

Step 5. Review the Word file and fix any spacing or formatting issues.

How to convert Snipping Tool screenshots to editable Word?

You can convert Snipping Tool screenshots to editable Word documents by using OCR software or an online OCR converter. The key is that Word cannot directly edit the text inside an image unless that text is first recognized and extracted.

Step 1. Open Snipping Tool and capture the part of the screen you need.

Step 2. Upload the saved image to an OCR tool, or use software with built-in OCR support.

Step 3. Run the text recognition process so the image text becomes editable.

Step 4. Export the result to DOC or DOCX format, or copy the extracted text into Microsoft Word.

Step 5. Open the Word file and correct any recognition mistakes, especially if the screenshot contains small fonts, tables, or low-quality text.

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