How to Save PowerPoint as Smaller PDF on Mac

Audrey Goodwin

2020-12-28 17:32:57 • Filed to: PDFelement for Mac How-Tos • Proven solutions

Microsoft PowerPoint is probably the most popular software that can be used to create presentations. Sometimes the PowerPoint file is saved in large size because of images and high-quality graphics, so, when you convert and save it into the PDF format, its size increases. If you are looking for a tutorial to save PowerPoint as a smaller PDF on Mac, this article contains the step-by-step tutorial to save PPT as a smaller PDF on Mac including macOS 11. Let's find out how to do it.

Part 1. How to Convert PPT to PDF as Small Size on Mac
Part 2. Best Way to Solve the Problem of PPT to PDF File Size Increases on Mac

How to Save PowerPoint as Smaller PDF on Mac

Given below is the step-by-step tutorial to save PowerPoint as smaller PDF on Mac with PDFelement.

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Step 1. Open a PDF

Open the PDF file in PDFelement that was saved from PowerPoint to PDF format and you want to save it as a smaller PDF. So, launch PDFelement and click on the "Open File" option that can be found in the dashboard. You can also open the PDF file by clicking on "File" > "Open" and then locating the file on your Mac.

Step 2. Optimize PDF on Mac

Now, click on "File" in the main menu and then click on "Save as Other" > "Optimized PDF".

Step 3. Settings for Optimize PDF Size on Mac

In the third and final step, a small "PDF Optimizer" message box will open. Now, select your desired quality such as High, Medium, or Low, and then click on the "Save As" button to save it back to your Mac.

Pro Tip: Medium Quality is preferred and recommended as it doesn't spoil the actual charm of your PDF file.

Another Pro Tip: You can directly send this small-sized PDF to someone by clicking on the Share button.

So, this is how you save PowerPoint as a smaller PDF on Mac including macOS 11. Wondering what else can PDFelement do? Well, we have got you a quick introduction to this classic PDF tool. Let us read more about it below.

It is advanced software that comes with hundreds of powerful features. With this software, you can do wonders as it allows you to create, edit, view, and control your PDF files with ease. Sounds interesting? Let's have a quick look over some advanced features.

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Data Collection:
With its OCR, you can convert the scanned PDF documents into an editable form and extract data from them. It also enables you to collect data through fillable forms which you can send to your customers or students and let them fill and send back to you.
Dealing with the PDF Files:
Its powerful editor allows you to create PDF files, as well as, edit the existing PDF files with full control. You can move any single object on your PDF file to anywhere you want. All the editing and creation of PDF is as easy as ABC.
File Format Conversion:
Its file format conversion utility is exceptional. With this tool, you can convert PDF to over 300 different formats just with a couple of clicks. Likewise, you can convert from these 300+ file formats to PDF using the same method.
PDF File Styling:
It is loaded with a plethora of styling tools that allow you to change font styles and size, add backgrounds and images, headers and footers, comments, annotation, and many more.
One-click Fillable Form Creation:
With this tool, you can create data collection forms, as well as, all types of other forms just with 1 click. Also, there are several form templates in the library so you can simply import and use them.
Signatures:
The best part is that you can add several types of signatures into your PDF files, such as typed signatures, hand-drawn signatures, and the most important, digital signatures.
File Protection and Security:
In terms of file protection and user security, PDFelement is the best. It allows you to implement permissions on your files so only selected users can view your PDF files.

These were some of the best features of PDFelement and there are even more.

Mac PPT to PDF too big? Fix Huge File Problem after PPT to PDF Conversion on Mac

Usually, when you convert a smaller PowerPoint file to a PDF, its size can increase up to 6-7 times greater, and interestingly, this issue occurs on Mac only. Most probably, this problem is because of embedded fonts.

To overcome this problem, you need to just one thing before converting the PPT to PDF. In the PowerPoint menu, click on "PowerPoint" on the main menu. Then click "Preferences" > "General" > "Print Quality (Paper/PDF)".

After you are in the "Print Quality (Paper/PDF)" settings, change the desired quality to "Medium". So, after the PowerPoint to PDF conversion, the size of the PDF will not be much increased. If you want to decrease its size, even more, PDFelement has got your back.

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