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How to Convert Scanned Document to PDF File

2021-01-06 10:51:50 • Filed to: How-To • Proven solutions

Any scanned document can be converted into different formats, including PDF. PDF is a great format for capturing and sending electronic documents in the intended layout because it presents the same way across all devices. By converting a scanned document to PDF you can add more value to your important scanned documents. This article will help you learn how to convert scanned documents to PDF with PDFelement. This makes it easier to make modifications to a scanned document and save it into many output formats such as editable PDF, Word, Excel, PPT, EPUB, and more.

How to Convert a Scanned Document to PDF

Learn how to convert and edit a scanned document as a PDF file. Follow the steps below after you've ensured you downloaded and installed OCR.

Step 1. Import Scanned Document into PDFelement

Run PDFelement on your computer. The file can be opened directly with PDFelement by clicking on the "Open files" button.

scanned document to PDF

Step 2. Convert Scanned Document to PDF

Using the OCR function, the program will automatically detect the scanned file and then prompt you to use OCR. Click on the "Perform OCR" button from the top information bar and select the language of the document. You can then click "OK". While OCR is being performed, don't try to perform any other activities.

how to convert scanned document to PDF

Step 3. Edit Content in Your PDF (Optional)

After the OCR is complete, you can further edit your document if necessary. PDFelement offers a variety of editing and annotation tools. To modify the text in your document, you can go to the "Edit" tab and click the "Edit" icon and choose edit mode. Then click on the text which you want to edit and make the change.

how to convert scanned documents to PDF

Step 4. Save Your File as PDF

If you're satisfied with the changes you've made, you can now save the scanned document as a PDF. Use the "Save" icon in the upper menu bar or you can go to "File > Save as". You will be able to choose where to save the file and the file name.

scanned document to PDF converter

PDFelement offers fast recognition of text, images, and numbers, and effectively keeps document layout intact. It also supports a wide range of OCR languages, enabling you to get an editable file with high accuracy.


Video on How to Convert Scanned Document to PDF


How to Convert a Scanned Document to PDF - HiPDF

There is another method to convert scanned documents into PDF. HiPDF is one of the best online PDF converters, it can not only convert PDF to Microsoft Office format but also encrypt PDF, compress PDF, crop PDF, etc. Now, follow the steps below to learn how to convert scanned document to PDF.

Step 1. Upload Scanned Document

When you open the HiPDF website, click the "Convert" option on the top toolbar, and select "Image to PDF." After selecting the "Image to PDF" option, you will open a new web page that allows you to upload the scanned document. Click the "Select File" button and then open the scanned document. In addition, you can upload files by dragging them to the web page.

Step 2. Convert scanned document to PDF

After uploading the scanned document, click the "CONVERT" button. In only a few seconds, the scanned document will be converted to a PDF file and you can click "DOWNLOAD" to save your file.

how to convert scanned documents to PDF

How to Convert a Scanned Document to PDF - PDF Converter Pro

Wondershare PDF Converter Pro is another powerful PDF converter which can not only help you convert scanned document to PDF but can also help you convert PDF to other Microsoft Office format. Here, you will be guided on the easiest way to convert scanned documents to PDF.

Step 1. Add scanned document

Launch Wondershare PDF Converter Pro, go to the "OCR" tab, then click the "Add" button to add a scanned document into this PDF converter.

how to convert scanned documents to PDF

Step 2. Convert scanned document to PDF

After uploading your scanned document, choose "PDF" under the "Format" drop-down menu, then go to "OCR Setting" to choose the language you need to recognize. Click the "SUBMIT" icon then click the "Convert" button, the OCR process will be finished in seconds. Then you will get the converted PDF file.

how to convert scanned documents to PDF

Tips for How to Convert Scanned Document to PDF using OCR

  • There are more than twenty languages that you can select from. This will ensure that you won't have issues with the recognition of special characters in your document.
  • If you have a larger document with hundreds of pages, you can customize the page range as you wish.
  • After you access the OCR feature, you are able to select multiple options such as how your document should be displayed, the zoom view for your document, and the default font for a text box.
  • You can convert your files from multiple formats such as image, Word, Excel, PowerPoint, EPUB, HTML, into PDF and vice versa, from PDF to many other formats.

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Free Download or Buy PDFelement right now!

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Margarete Cotty

chief Editor

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