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Mastering the Art of Saving Email as PDF in Gmail: A Comprehensive Guide

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Saving Gmail emails as PDF files is a valuable practice with numerous benefits. PDF (Portable Document Format) is a widely recognized file format that preserves the formatting and content of the original email, making it accessible and viewable across various platforms and devices. It allows you to create a permanent, shareable, and easily printable version of your important emails.

This article provides a step-by-step guide on converting Gmail emails to PDFs on different operating systems. We've got you covered whether you're using Windows, Mac, iOS, or Android. Following simple instructions, you can save your emails as PDF files, facilitating better organization, archiving, and efficient information sharing. Let's start with converting your Gmail emails to PDF files, no matter which device or operating system you use.

save email as pdf in gmail

How To Save Gmail Emails as PDFs on Windows

Saving Gmail emails as PDFs on Windows is a straightforward process that can be done using the built-in printing functionality. Following a few simple steps, you can convert your Gmail emails into PDF files and conveniently store them on your computer. Let's explore the step-by-step guide to saving Gmail emails as PDFs on Windows.

Method 1: Using Wondershare PDFelement Directly

One of the most versatile PDF editors and converters available for Windows is Wondershare PDFelement. This powerful software offers a convenient and direct method to save Gmail emails as PDF files.

First, ensure that you have Wondershare PDFelement installed on your Windows computer. Once installed, open the software and follow these simple steps:

Step 1 Open Gmail and access the email you wish to save as a PDF.

open gmail

Step 2 Click on the "Print" button within the email interface. This will open the print dialogue box.

print gmail

Step 3 In the print dialogue box, choose "Wondershare PDFelement" as the printer option.

select wondershare pdfelement

Step 4 Customize the print settings, such as selecting specific pages or adjusting the layout.

Step 5 Click on the "Print" button to initiate the conversion process.

edit using pdfelement

Step 6 A save dialogue box will appear, allowing you to choose the destination folder and specify the file name for the PDF.

Step 7 Once you have selected it, click the "Save" button, and Wondershare PDFelement will convert and save the Gmail email as a PDF file.

save as pdf

With Wondershare PDFelement, you have the advantage of a feature-rich PDF editor, enabling you to further modify and annotate the saved Gmail emails if needed. This method provides a direct and efficient way to convert and save Gmail emails as PDF files on your Windows computer using Wondershare PDFelement's intuitive interface and powerful conversion capabilities.

Wondershare PDFelement offers a range of editing features that allow you to enhance and customize the converted PDF file. Once you have saved your Gmail email as a PDF using PDFelement, you can easily make changes and additions as needed.

gmail save email as pdf

With PDFelement, you can modify the text within the PDF by using the "Edit" feature. Select the text you want to edit and make the necessary changes, such as adjusting the font style, size, or color. Additionally, you can insert, delete, or rearrange pages within the PDF using the "Page" function, providing flexibility in organizing the content.

PDFelement also offers annotation tools, enabling you to highlight important sections, add comments, or draw shapes directly on the PDF. This allows for collaboration and effective communication when sharing the converted Gmail email with others.

Furthermore, PDFelement provides advanced features like OCR (Optical Character Recognition) technology, which allows you to convert scanned PDFs or images into editable and searchable text. This feature is handy when dealing with documents not originally in text format.

Method 2: Using the Printer Icon in Gmail

To save Gmail emails as PDF files, you can utilize the printer icon within Gmail itself. This method is simple and doesn't require any additional software. Here's a step-by-step guide:

Step 1 Open the desired email within your Gmail account.

open another gmail

Step 2 Locate and click on the printer icon, typically found at the top-right corner of the email interface.

Step 3 A print dialogue box will appear. If you don't see it, click on the three vertical dots (more options) and select "Print" from the dropdown menu.

print the email

Step 4 In the print dialogue box, ensure that the printer destination is set to "Save as PDF.”.

select save as pdf

Step 5 Optionally, you can adjust the page layout, margins, or other print settings by clicking the "More settings" or "Print using system dialogue" option.

Step 6 Once configuring the desired settings, click the "Save" button to initiate the process.

Step 7 A save dialogue box will appear, prompting you to choose the destination folder and specify the file name for the PDF.

Step 8 After selecting, click the "Save" button to save the Gmail email as a PDF file.

save gmail as pdf file

It's important to note that this method cannot customize the output PDF extensively. The converted PDF will essentially mirror the appearance of the email, preserving the layout and content without much alteration. Therefore, if you require advanced editing or annotation capabilities, it's recommended to consider alternative methods or PDF editing software.

How To Convert Gmail to PDF on Mac

Wondershare PDFelement is fully compatible with Mac systems, providing a seamless solution to convert Gmail emails to PDF. Follow these steps to get started:

Step 1 Download the Wondershare PDFelement for Mac software from the official website and double-click the downloaded file to initiate installation.

Step 2 Follow the on-screen instructions to install PDFelement on your Mac.

Step 3 Once installed, launch PDFelement and open your Gmail account in a web browser.

Step 4 Select the email to convert to PDF and click the "Print" button within the email interface.

Step 5 In the print dialogue box that appears, choose "Wondershare PDFelement" as the printer option.

save to pdfelement for mac

Step 6 Customize the print settings, such as selecting specific pages or adjusting the layout, according to your preferences.

Step 7 Click on the "Print" button to start the conversion process.

print the email

Step 8 Take advantage of PDFelement's editing and customization options to modify the converted PDF as needed. You can edit text, add annotations, insert images, and more.

Step 9 Once satisfied with the changes, go the "File" menu and select "Save" to save the converted Gmail email as a PDF file on your Mac.

save as pdf

With Wondershare PDFelement for Mac, you have a comprehensive PDF editor at your fingertips. You can convert Gmail emails to PDF and modify the resulting PDF file. This includes editing text, rearranging pages, adding watermarks, and securing your PDF with password protection.

PDFelement empowers you to have full control over the appearance and content of your converted Gmail emails, making it an excellent tool for personal and professional use.

How To Convert Gmail to PDF on iOS and Android

Converting Gmail to PDF on mobile devices like iOS and Android is a common need for many users. As the mobile app landscape constantly evolves, it is best to refer to search engine results for the latest methods and apps available.

A simple search engine query with keywords like "convert Gmail to PDF on iOS" or "convert Gmail to PDF on Android" will provide you with up-to-date information on the available options. This is essential because new apps and services may emerge, offering improved functionality and user experience.

Choosing a reliable and user-friendly option is important when selecting an app or service to convert Gmail to PDF on mobile devices. Look for apps with positive user reviews, many downloads, and regular updates to ensure compatibility with the latest operating system versions.

While the specific steps may vary depending on the app or service you choose, here are some general guidelines and considerations for converting Gmail to PDF on iOS and Android:

Step 1 Install a reputable app or service from the official app store that specializes in converting Gmail to PDF.

Step 2 Launch the app and log in to your Gmail account within the app.

launch gmail

Step 3 Select the email you want to convert to PDF and follow the app's on-screen instructions.

print using gmail

Step 4 Configure any necessary settings, such as page selection or file naming conventions.

save as pdf

Step 5 Initiate the conversion process, and the app will convert the Gmail email into a PDF file.

Step 6 Once the conversion is complete, save the PDF file to your mobile device for further use or sharing.

save to files

Remember to consider factors such as ease of use, security, and additional features offered by your chosen app or service. Some apps may offer advanced options like merging multiple emails into a single PDF or automatically saving attachments as separate PDF files.

By following these general guidelines and selecting a reliable app or service, you can effectively convert Gmail to PDF on your iOS or Android device, enabling you to conveniently manage your emails and documents on the go.


Saving Gmail emails as PDF files is a valuable practice for easy archiving, sharing, and accessing information across various platforms. Whether you're using Windows, Mac, iOS, or Android, methods are available to convert Gmail to PDF. Wondershare PDFelement proves to be a versatile option for Windows and Mac users, offering powerful editing features. A quick search can find reliable apps and services on mobile devices. Start converting your Gmail emails to PDF today for improved organization and productivity.

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