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How to Batch OCR PDF Files

2020-09-09 17:47:22 • Filed to: How-To • Proven solutions

I do a lot of work with the US patent office, which involves a lot of non-OCR'd files. Can anyone suggest a good program of batch OCR PDF files? Accuracy is important. Any suggestions or recommendations?

Performing OCR is to make scanned PDF files searchable and editable using the Optical character recognition (OCR) technology. You might have several files in the office that you have been assigned to OCR them within a few hours, and you want a faster way to do it. Well, the solution is to batch OCR using the software. Luckily, in this guide, we will show you two ways of how to batch convert PDF to searchable PDF using PDFelement and Adobe Acrobat.

How to Batch OCR PDF Files

The first way that on how to batch OCR PDF that we are going to see is using PDFelement. Download the version compatible with your operating system and install it. Once you have installed it, you can now follow this guide and learn a quick way to OCR batch processing.

Step 1. Click "Batch Process"

First, open the application on your computer. You will land on the application home screen. Click on the "Batch Process" option and move to the next step.

batch ocr

Step 2. Add Multiple Scanned Files

On the batch process screen that appears, click on "OCR" and then click on "Add PDF files here". Now, select as many PDF files as possible and add them to the program. It is easier when you organize the PDF files on a folder so that you can upload them at once.

batch ocr pdf

Step 3. Select Batch OCR Language

After uploading the PDF files to the program, you need to choose a language that you need to use to perform the OCR language. This usually depends on the language of the documents. Navigate to the right and under OCR option and mark on the current language, for instance, "English".

batch ocr software

Step 4. Set Output Folder for Batch OCR

What follows is for you to set the output folder for batch OCR files. Just below the OCR language option is the output option. Tick on "A folder on my computer" if you want to change the folder destination. Otherwise, to maintain the folder, tick on "The same folder selected as the start."

After doing so, click on "Start" to bulk OCR PDF files.

bulk ocr pdf files

Step 5. Finish the Batch OCR Process

This batch OCR software will initiate the process immediately, and the progress will appear on the screen. Once all the PDF you uploaded are successfully processed, click on the "Finished" button. This will open the destination folder for you.

batch convert pdf to searchable pdf

Step 6. Edit the PDF File after performing OCR

Brilliant! At this point, your PDF files are now editable and searchable. Go to the folder that you defined earlier when saving the batch OCR files and open the files with PDFelement.

Next, click on the "Edit" button at the main menu and click the edit button to choose line mode or paragraph mode editing options. From there, go to the paragraph that you want to edit and click on it. You can backspace to delete texts, add new texts, links and images easily.

acrobat batch ocr

Once you are done editing, remember to save your PDF file!

Looking at the powerful batch OCR function of PDFelement, you must be eager to learn more about the PDFelement. It is a PDF utility built with several PDF capabilities ranging from the creation of PDF files, editing PDF files to sharing files. With the OCR function, you can scan texts in different languages in a batch and save them to the preferred folder. Other features of this software are:

  • Converts PDF files to editable output formats like Excel, Word, PPT, HTML, Images, Plain Texts, and EPUB.
  • Creates PDF files from PDF templates, scanners, printers, and any file format.
  • It edits PDF contents like texts, images, objects, links, and pages.
  • Fills form, extract data from forms, and creates forms.
  • Merges files to PDF files.
  • Encrypts PDF files with digital signatures, watermarks and redacts them.
  • Share PDF files through emails and cloud storage.

How to Batch OCR PDF Files with Adobe Acrobat

Adobe Acrobat also has a batch OCR option that makes your work easier. The process is also simple and straightforward once you have this software. Here is a guide to the adobe acrobat batch OCR process.

Step 1. Download and install Adobe Acrobat to your PC. Next, open it and click on "Enhance scans" option.

ocr batch processing

Step 2. Next, click on "or recognize text in multiple files" to be able to add files to Adobe Acrobat.

adobe batch ocr

Step 3. A pop-up window will now appear that allows you to add multiple files. Click on "Add Files" and select as many PDF files as you want and then click on the "OK" button after uploading.

adobe acrobat batch ocr

Step 4. After that, you need to specify your output settings. Choose the "Target Folder" and specify the "File Naming". Also decide if you want to "Overwrite existing files".

batch ocr

Step 5. Finally, choose the OCR language depending on the text language of your OCR files. Next, choose the output options and click on "OK" to complete the adobe batch OCR process. From there, click "Start" to batch OCR files on Adobe Acrobat.

batch ocr pdf

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Elise Williams

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