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What You Need to Know About Aadhaar eSign & Other eSign Tools

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2024-02-22 15:36:30 • Filed to: Signature Tips • Proven solutions

The way we sign documents has changed a lot. Gone are the days of physical signatures on stacks of paper; instead, we use electronic signatures. Among the myriad eSignature solutions available, one that stands out in India is Aadhaar eSign. This article will explain what Aadhaar eSign is, how it works, and why it's important in our digital world. Plus, we'll introduce you to alternative eSignature tools, providing a glimpse of global options beyond India's borders.

esign aadhaar

Part 1. What Is Aadhaar eSign?

Aadhaar eSign is a powerful digital signature service offered to Aadhaar card holders in India. To understand Aadhaar eSign, it's essential to first grasp what an Aadhaar card is. The Aadhaar card is a special identification card distributed by the Indian government to its residents.

It serves as comprehensive identification proof. This card contains a 12-digit Aadhaar number and biometric information like fingerprints and iris scans. It's important because it helps you access many government and private services in India. 

Aadhaar eSign uses the info from your Aadhaar card to help you sign things on your computer or phone. It's like signing a document, but digitally. This digital signature is legal, which means it's accepted everywhere. It's a handy way to sign documents without a pen and paper. In essence, Aadhaar eSign takes the strong proof of who you are from your Aadhaar card and lets you sign things online easily and safely.


Part 2. How Does Aadhaar eSign Work?

Signing a document using Aadhaar eSign is a simple process. Here's a step-by-step guide on how to do it:

  1. The signer receives a signing link via phone, email, or through an application. These could include government websites, banks, or other organizations that accept Aadhaar eSign. The signer then views the document and gives consent to Aadhaar eSign.
  2. The signer is then directed to the eSign Service Provider Page. Here, they have two options for signing:
options for signing
  • If they opt for Aadhaar eSign, they must enter their Aadhaar number and go through OTP (One-Time Password), biometric, or IRIS authentication.
aadhaar ensign authentication screen
  • Alternatively, they can choose Virtual eSign, where they have the flexibility to draw, type, or upload their signature. They can also use their fingerprint as a signature.
virtual esign signature window
  1. Once the authentication process is complete, Aadhaar eSign is securely applied to the document.
  2. The signer receives the eSigned document through email or SMS.

Part 3. Benefits of Using Aadhaar eSign in Business

Businesses in India can reap several benefits from utilizing Aadhaar eSign in their operations. Here are some key advantages:

1. Efficiency and Convenience

Aadhaar eSign streamlines the document signing process, eliminating the need for physical signatures. This reduces paperwork, speeds up transactions, and saves business and customer time.

2. Cost Savings

With fewer physical documents to manage, businesses can save on printing, storage, and courier costs. This is beneficial for businesses that deal with a large number of documents.

3. Legally Binding

Aadhaar eSign is legally recognized in India. This assures businesses that electronically signed documents hold the same legal validity as traditional paper documents.

4. Enhanced Security

Aadhaar eSign uses strong authentication measures like OTPs, biometrics, and IRIS scans, ensuring the signer's identity. This provides another layer of security to transactions and lowers the risk of fraud.

5. Access to Remote Markets

Businesses can access customers in remote or distant areas by offering digital signatures. No distance barriers exist so that you can expand your business to new markets.


Part 4. Aadhaar eSign Alternative for People Outside of India: Wondershare PDFelement eSign

Aadhaar eSign is designed for use within India, offering residents a convenient digital signature solution. But, for individuals and businesses outside India, there's a reliable alternative: Wondershare PDFelement's eSign feature.

Wondershare PDFelement is a versatile document management software widely used in the USA and Europe. With its eSign feature, it allows users to electronically sign documents securely. This makes it a valuable tool for digital signatures in these regions.

Wondershare PDFelement's eSignature follows high-security standards like ISO 27001. Thus, you can use it to seal a document and not worry about the document getting tampered with.

Wondershare PDFelement also facilitates collecting signatures from others. You can send signature requests to more than one person at once. And they can sign it on any device. Once they have signed, you can download the copy with all their signatures. This eliminates the need to print and fax the document. As you also get instantly notified when the signatures are complete, it also saves time.


Part 5. How To Use Wondershare PDFelement eSign

Wondershare PDFelement's eSign feature is very user-friendly. Here are the steps on how to sign or collect signatures using this tool.

Part 5.1 How To Send PDFs for Signature Requests

  1. Launch Wondershare PDFelement and open the PDF that needs other people's signatures.
  2. Click Protect > Request eSign.
request esign feature on pdfelement
  1. A pop-up window will appear. Find the "Add Recipients" field and add the signers' email addresses there.
  2. Choose whether to sign first or last. Check the box for Add me the first or Add me the last, depending on your choice.
  3. You can arrange their email addresses based on the signing order. Also, you can set the frequency of updates regarding the document's status.
  4. Click Next.
setting up the e sign request
  1. Add the essential form fields to the document through drag and drop.
adding the essential form fields
  1. Click Send.

Part 5.2 How To Sign Documents Using Wondershare PDFelement

There are two ways to sign documents using Wondershare PDFelement. You can sign using the desktop app or using an email link. This article will teach you how to do both.

A. Using the Email Link
  1. If someone has sent you a signature request, you will receive an email notification. Open it and click Sign the Document.

email notification of signature request
  1. Check I agree with EULA and Privacy to use electronic records and signature > click Continue.
agreeing to eula and privacy policy
  1. Click the Signature/Initial field.
signing the agreement
  1. Suppose it is your first time using eSign. You need to create a signature. You can type it and apply a font style, use an image, or draw it using your mouse.
creating an e signature
  1. Click Save. This will apply the signature to the document and save your signature for future use.
B. Using the Wondershare PDFelement Desktop Application
  1. Open Wondershare PDFelement and log in.
  2. Click the Agreement tab on the left panel.
  3. Select the document with the label: "Waiting for me."

opening the agreement that needs signature
  1. Click the Sign tag to get redirected to the form fields where your signature should be.
finding the signature fields to sign
  1. Click the Signature field and add your signature through your preferred method.

creating an e signature
  1. To apply your signature to the document, click OK.
  2. Click Click to Sign on the notification that will appear at the bottom of the screen.
  3. Click Next on the top-right of the screen to finish.
completing the document e signing process

Conclusion

Aadhaar eSign is a useful tool for people in India, allowing them to conveniently sign digital documents. But people outside of the country should not feel left out. You have Wondershare PDFelement as an option, and it is excellent.

Wondershare PDFelement allows you to sign documents digitally. Furthermore, it allows you to request e-signatures from others. With this, you can streamline your workflow and save resources.

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