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5 Methods to Save Outlook Email as PDF

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2022-05-17 09:15:01 • Filed to: How-To-Windows • Proven solutions

Do you have too many emails in Outlook and need to backup them as PDF files? This article shows you how to save Outlook emails as PDF files or convert Outlook emails and attachments to PDF. Read on to learn more.

Method 1: Save Outlook Email as PDF in Windows

Although Outlook doesn't include a Save as PDF option, you can use the Print option to save an Outlook email as a PDF file with a PDF printer. Wondershare PDFelement - PDF Editor is a powerful PDF software program that can help you easily print Outlook emails to PDF. Moreover, with PDFelement, you can convert Outlook email attachments(Word, Excel, PPT, etc.) to PDF, combine multiple emails in one PDF and do more.

Step 1. Install PDFelement

Click the button below to install PDFelement on your computer.

Step 2. Print Outlook Email to PDF

Open the Outlook email that you want to print to PDF first, then click the "File" >"Print" button. In the Print dialog box, select "Wondershare PDFelement" as the printer option. The outlook email will be printed to PDF and opened in PDFelement automatically.

outlook email to pdf

Step 3. Save Outlook Message as PDF

In PDFelement, you can go to the "File">"Save As" button to save the printed PDF document on your computer. If you need to convert multiple emails to PDF, you can also use PDFelement to combine the emails and attachments. Find out more details on how to edit PDF files before saving them.

outlook save as pdf

Save Email as PDF for Outlook 2016, 2013, 2010

Wondershare PDFelement - PDF Editor is among the best Outlook email to PDF converter programs that can successfully convert Outlook files to PDF easily and at a reasonable cost. It is regarded as the best Acrobat alternative due to its fantastic features.

PDFelement is a complete toolkit for all those PDF functions, such as editing, converting, performing OCR, managing pages and forms, creating stamps and signatures, or protecting and annotating your file. It supports continuous product development and technical assistance that is available whenever you need it. Notable features are:

  • Supports making modifications to PDFs for presentation purposes.
  • Let you manage PDF pages any way you need.
  • You can add stamps and signatures to authorize PDF documents.
  • Includes encryption technology to keep high-sensitive files secure.


Method 2: Save Outlook Email as PDF on Mac

You can also use the Print option to save Outlook email as PDF on Mac. Here is how to do it.

Step 1. Launch Outlook and open the email you want to save as PDF.

Step 2. Click File > Print option and confirm your selection.

Step 3. Click the Destination drop-down menu and select Save as PDF.

Step 4. Name the PDF file and save the Outlook message as PDF.

Tip: If you have Wondershare PDFelement - PDF Editor installed on your Mac computer, you can also print Outlook Email to PDF and edit the PDF files with the software program.


Method 3: Convert Outlook Email to PDF

Step 1. Save Outlook Email to HTML

HTML is the file format that you can save Outlook emails to. After opening your Outlook, select the email that you want to convert to PDF, then click the "File" > "Save as" button to save it as the .html file format on your computer.

save outlook email as pdf

Step 2. Convert Outlook Email to PDF

Launch PDFelement and click on "Create PDF" on the Home screen. Locate the HTML file on your computer and click "Open" to open it within the program and make use of the Outlook to PDF converter. The converted PDF file will be opened in PDFelement, and you can click the "File" >"Save" button to save it as a PDF on your device.

how to save Outlook email as pdf

Step 3. Edit Converted PDF (optional)

You can use any of the tools under the "Edit" tab on the menu bar to make your PDF better, such as "Add Text," "Add Image," "Link," and so on. After making your edits, you can save the PDF file.

Convert Outlook Email to PDF Online

You can also save an Outlook email as .msg file and convert the MSG to PDF online. Zamzar MSG to PDF converter is an online converter that you can use for free without registration. However, if your Outlook messages contain important information, it is not safe to upload them online.

Step 1. Open an Outlook email and click File > Save as to save the email as an MSG file.

Step 2. Open Zamzar MSG to PDF converter with a browser, click Choose Files to upload the email file.

Step 3. Click the Convert button when the conversion is completed. Download the MSG file as a PDF to your device.


Method 4: Convert Outlook Email to PDF with Attachments

AssistMyTeam Email to PDF Add-in is an add-in tool for Outlook. With it installed to your Microsoft Outllok, you can convert emails and attachments to PDF documents. It can also combine emails and attachmenents to one PDF file. It can work with Outlook 2010, 2013, 2016, 2019, 2021, 365 (32-bit & 64-bit).

After installing the Save as PDF add-in to Outlook, you will find there are several Save as PDF options under the Home tab. To combine Outlook emails and attachments to PDF, you can just click the Combine Emails and Attachments in One PDF. Note: This is a paid add-in.


Method 5: Outlook Save as PDF with Adobe Acrobat

You can change the default PDF viewer in Windows 10 in two different ways – using File Explorer or via the Control Panel. Both are easy to do if you follow these simple steps:

Step 1. Install Adobe Acrobat

Just like Microsoft Office, if you install Adobe Acrobat after installing Microsoft Outlook, quick access to Adobe Acrobat is automatically inserted into your Outlook. Launch Outlook and click on Adobe Acrobat on the toolbar. You'll then see two options: Attach as Adobe PDF & Attach as Secured Adobe PDF. Attach as Adobe PDF means that every attachment, such as PowerPoint, Word, Text, etc., is going to be saved as PDF.

Attach as Secured Adobe PDF means that you'll save a document and attachment as secured PDF, meaning the file is protected from opening, copying, or printing.

save email as pdf outlook 2016

Step 2. Save Outlook Emails as PDF

Launch Outlook and then click Adobe Acrobat on the toolbar. On the submenu, you can see four tabs: Selected Messages, Selected Folders, Change Conversion Settings, and Setup Automatic Archival. From here, you have two options for converting Outlook emails to PDF files.

Convert selected messages to PDF: Under Selected Messages, select "Create New PDF" or "Append to Existing PDF." Please select the email you need to save as a PDF, then right-click on it. Navigate to "Convert to Adobe PDF," name your PDF file, and click "Save." Adobe Acrobat will save your email and attachment as PDF files immediately.

Convert the selected message folder to PDF: To save time, you can save all the emails you'd like to convert to PDF in one folder. Then click on "Selected Folders" on the toolbar and select the appropriate folder to begin the process of saving Outlook messages to PDF files.

outlook print to pdf

After you save Outlook emails to PDF files, they will be opened in Adobe Acrobat. Simply click on them to view all content of the message. You can also click the hyperlink in the attachment to open it in another window.

Unfortunately, all product updates to Adobe Acrobat XI have come to an end. You can keep using the program but will have no customer support to access it. In this case, click here to find out the best alternative to Adobe Acrobat.


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Free Download or Buy PDFelement right now!

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