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Do you have too many emails in Outlook and need to backup them as PDF files? This article outlines 3 ways to save outlook emails as PDF files and introduces the best Adobe® Acrobat® alternative - PDFelement to convert Outlook email to PDF.

Method 1: Save Outlook Email as PDF

Step 1. Save Outlook Email to MSG

MSG is the file format that you can save Outlook emails to. After opening your outlook, select the email that you want to convert to PDF, then click the "File" > "Save as" button to save it as the .msg file format on your computer.

save outlook email as pdf

Step 2. Convert Outlook Email to PDF

Launch PDFelement and click on "Create PDF" on the Home screen. Locate the MSG file on your computer and click "Open" to open it within the program and make use of the Outlook to PDF converter. The converted PDF file will be opened in PDFelement, and you can click the "File" >"Save" button to save it as a PDF on your device.

how to save outlook email as pdf

Step 3. Edit Converted PDF (optional)

You can use any of the tools under the "Edit" tab on the menu bar to make your PDF better, such as "Add Text", "Add Image", "Link" and so on. After making your edits, you can save the PDF file.

convert outlook email to pdf

Video on How to Convert Outlook Email to PDF with PDFelement


Method 2: Convert Outlook Email to PDF

PDFelement also provides another method for you to convert outlook emails to PDF using the print function. Here are the easy steps.

Step 1. Open Outlook Email

Open the outlook email that you want to print to PDF first, then click the "File" >"Print" button.

how to convert outlook email to pdf

Step 2. Print Outlook Email to PDF

In the Print dialog box, please select "Wondershare PDFelement" as the printer option. The printed PDF file will be opened in PDFelement automatically.

outlook email to pdf

Step 3. Save Outlook Message as PDF

In PDFelement, you can go to the "File">"Save" button to save the printed to PDF document on your computer. Find out more details on how to edit PDF files before saving them.

outlook save as pdf

Method 3: Outlook Save as PDF with Adobe Acrobat

You can change the default PDF viewer in Windows 10 in two different ways – using the File Explorer or via the Control Panel. Both are easy to do if you follow these simple steps:

Step 1. Install Adobe Acrobat

Just like Microsoft Office, if you install Adobe Acrobat after installing Microsoft Outlook, a quick access to Adobe Acrobat is automatically inserted into your Outlook. Launch Outlook and click on Adobe Acrobat on the toolbar. You'll then see two options: Attach as Adobe PDF & Attach as Secured Adobe PDF. Attach as Adobe PDF means that every attachment, such as PowerPoint, Word, Text, etc, is going to be saved as PDF.

Attach as Secured Adobe PDF means that you'll save a document and attachment as secured PDF, meaning the file is protected from opening, copying or printing.

save email as pdf outlook 2016

Step 2. Save Outlook Emails as PDF

Launch Outlook and then click Adobe Acrobat on the toolbar. On the submenu, you can see four tabs: Selected Messages, Selected Folders, Change Conversion Settings, and Setup Automatic Archival. From here, you have two options for converting Outlook emails to PDF files.

Convert selected messages to PDF: Under Selected Messages, select "Create New PDF" or "Append to Existing PDF". Select the email you need to save as a PDF, then right-click on it. Navigate to "Convert to Adobe PDF", name your PDF file, and click "Save". Adobe Acrobat will save your email and attachment as PDF files immediately.

Convert selected message folder to PDF: To save time, you can save all the emails you'd like to convert to PDF in one folder. Then click on "Selected Folders" on the tool bar and select the appropriate folder to begin the process of saving Outlook messages to PDF files.

outlook print to pdf

After you save Outlook emails to PDF files, they will be opened in Adobe Acrobat. Simply click on them to view all content of the message. You can also click the hyperlink in the attachment to open it in another window.

Unfortunately, all product updates to Adobe Acrobat XI have come to an end. You can keep using the program, but will have no customer support to access. In this case, click here to find out the best alternative to Adobe Acrobat.


Save Email as PDF for Outlook 2016, 2013, 2010

Aside from Adobe Acrobat, PDFelement is among the best outlook email to PDF converter programs that can successfully convert Outlook files to PDF easily, and at a reasonable cost. It is regarded as the best Acrobat alternative due to its fantastic features.

PDFelement is a complete toolkit for all those PDF functions, such as editing, converting, performing OCR, managing pages and forms, creating stamps and signatures, or protecting and annotating your file. It supports continuous product development and technical assistance that is available whenever you need it. Notable features are:

  • Supports making modifications to PDFs for presentation purposes.
  • Lets you manage PDF pages any way you need.
  • You can add stamps and signature to authorize PDF documents.
  • Includes encryption technology to keep high-sensitive files secure.

Home > How-Tos > How to Convert Outlook Email to PDF Using Adobe Acrobat
Wondershare Editor

Posted by to How-Tos
Published: Nov 08,2017 16:48 pm / Updated: Aug 28,2018 18:04 pm

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