How to Save Powerpoint as PDF With Notes

Audrey Goodwin

2023-04-13 17:06:35 • Filed to: How-To-Windows • Proven solutions

When you save PowerPoint as PDF, in most cases only the slide will be saved. If you want to include the notes you have on each slide then you will need to find out how to save PowerPoint as PDF with notes. To help you we have compiled the most reliable methods you can use to save PowerPoint as PDF with notes below.

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How to Save PPT as PDF with Notes

To convert PPT to PDF with notes is a very simple process if you know what to do. You don't need to even get a special tool for the job as everything is easy using its native application. If you have never converted PowerPoint to PDF with notes, then follow these steps:

Step 1: Open file

You cannot convert PowerPoint to PDF with notes without first opening the file. Now simply locate your file and double-click on it to have it open.

Step 2: Save PPT as PDF

Tap on the "File" button and then click the "Export" icon. In the window that opens choose the "Create PDF/XPS Document" option then hit the "Create PDF/XPS" button.

how to save powerpoint as pdf with notes

Step 3: Save PPT as PDF with Notes

Select "Options" in the "Publish as PDF or XPS" dialog box. In the drop-down menu chose "Notes Pages" and then click "OK".

Step 4: Save your PowerPoint as PDF

Now select where you want the output PDF file to be saved then hit the "Publish" icon. The PowerPoint to PDF conversion process will begin. Once done find your saved PDF file with notes in your preferred output location.

Save PDF with Notes and Edit Notes in PDF

Once you have saved your PowerPoint as PDF you may want to edit the notes in PDF. In this case, you will need an all-in-one PDF tool such as the Wondershare PDFelement - PDF Editor. This is a wonderful tool you can use to save your PowerPoint to PDF with notes. In addition, you can use it to edit PDF, annotate PDF, merge PDF files, split PDF files, create PDF files in all other document formats and convert your PDF files to different PDF formats.

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To use PDFelement to edit notes in PDF follow these steps:

Step 1: Open PDF in PDFelement

Launch the PDFelement program on your computer. Navigate the main interface and open the "Create a PDF" window. In the window the opens choose the PDF file you want to edit and then load it to the program.

Step 2: Edit notes in PDF

After the upload is complete, you can go to the "Comment" tab, which has many tools for annotating PDFs and editing PDF notes, such as adding highlights, adding shapes, inserting notes, adding text boxes, etc. When finished, save the file.