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The Best Way to Export Excel to PDF

2021-11-29 16:07:03 • Filed to: How-To • Proven solutions

The best way to send a large Excel file to someone is to first export Excel to PDF. This way you will have a neat file that you can compress for easy uploading and sending over the internet. This means that you need to find out the best way to export Excel to PDF. Below we show you the best methods you can use to export Excel sheet to PDF.

How to Export Excel to PDF Easily

The easiest way to export Excel sheet to PDF is to use Microsoft Office Excel application. This is because if you created the Excel file then most probably you have a Microsoft Office version 2007 or the later versions. Therefore you don't need to find an additional tool to help you export your Excel to PDF. To use Microsoft Office Excel application to export XLS to PDF simply follow these steps:

Step 1: Open Excel

Locate the Excel file you want to export to PDF and then right-click on it then select "open with Microsoft Office Excel. This will open your file in readiness for processing.

Step 2: Export to PDF

Click the "File" menu and then in the drop-down menu select the "Export" option. Next, click the "Create PDF/XPS" icon then select your preferences then click the "Publish" icon to complete the process.

export excel to pdf

Now you have your Excel file in PDF and you now compress it and send to someone or protect it with a password before sending it.

Advantages and Disadvantages of Exporting Excel to PDF Directly


  • You do not need additional tools to complete the process
  • It is easy and anyone who knows how to use Microsoft Excel can do it
  • It is secure as everything is done on your computer
  • Perfect for simple PDF conversion works


  • Not perfect if you want to edit and create a detailed PDF file
  • You will still need a separate PDF reader to open and check the file you created
  • Does not work if you have an older version of Windows office or if you don't have a windows computer

The Best PDF to Excel Converter - PDFelement

If you want to export your Excel to PDF so that you can be able to merge it with another file or you want to use it to create a professional report in PDF then it is clear that the Microsoft Office Excel application won't help you. In this case, you need a powerful alternative that can handle the kind of work you want to do.

One of the best alternatives to Microsoft Office Excel that you can use to export your Excel to PDF is PDFelement . This is a powerful tool designed to handle all PDF works you may think of. It can be used to export Excel to PDF, convert PDF to any other document, split PDF files, edit PDF files, annotate PDF, and perform Optical Character Recognition on PDFs among many other functions. This makes an ideal tool if you want to create a professional level file in PDF.

To use PDFelement to export Excel to PDF simply follow these steps:

Step 1: Upload your Excel File

Start by downloading and installing the PDFelement program to your computer and then launch it. Next, navigate its Home Window and click on the "Create PDF" icon to search and upload your Excel file.

export excel sheet to pdf

Step 2: Save your Excel as PDF

Once you have the Excel file uploaded on the tool, go to "File" and simply click "Save as" to export your Excel to PDF. You can now open your PDF file using PDFelement and edit your file, split it, annotate it or even merge it with another document.

export xls to pdf

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Free Download or Buy PDFelement right now!

Buy PDFelement right now!

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Audrey Goodwin

chief Editor

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