2022-09-08 17:15:25 • Filed to:
PowerPoint Tips and Tricks
• Proven solutions
When you email a PowerPoint presentation and the recipient doesn’t have the font installed, Microsoft Office will show the default font. This can change the layout of the document and make it look different. Embedding fonts is a way to solve the issue, which means that all of the font information looks the way it does in the PDF file. No matter what fonts someone else have, they will see the document with the fonts you used. But how to embed fonts in PowerPoint for Mac? This article provides you with a guide on embedding fonts in PowerPoint.
PowerPoint is one of the Office applications allowing you to embed fonts. But this was not always the case. For example, Office for Mac 2011 doesn’t support embedded fonts. Microsoft Office changed that in the Office 2016 Package, so PowerPoint 2016 can correctly display the fonts that have been embedded in the file. With that in mind, let’s take a look at how to embed fonts in PowerPoint for Mac. This guide is for the PowerPoint for Office 365 for Mac and PowerPoint 2019 for Mac. These versions support embed fonts, while Word 2019 and Excel 2019 for Mac do not support embedded fonts.
Now, when you save a file, the fonts you used will be embedded in the presentation. There are a few things to remember. Firstly, you need to avoid using “Embed only the characters used in the presentation”. It is much better to embed all of the characters in a font. This way, the recipient can edit the file if needed.
Srecondly, to reduce the size of the document, use “OpenType and TrueType” if possible. These fonts consume the least storage space. However, not all TrueType fonts can be embedded. Some font creators set options like non-embeddable for their font. Go to “Control Panel” > “Fonts”. Click on the font to check “Font embeddability”.
Thirdly, certain fonts can be too large. If file size is important, you can consider using alternative fonts. When you want to remove the embedding, go to “Embed Settings” in the preferences dialog box, and then save the file. Finally, you can close and re-open the file, and a different font will be shown.
Another way to change text fonts is to edit the document as PDF. As most of you know it, PDF is the most versatile file format. You can use it on every operating system and every software. Owing to its multi-platform usage, PDF is the widely accepted format for file sharing. To edit fonts in PDF files, you need a good PDF editor. And Wondershare PDFelement - PDF Editor designed with simplicity is the best choice helping you share and edit PDF files in a matter of seconds. PDFelement features a familiar ribbon-style design, making it easy even for novice PDF users to use it. Moreover, it is as feature-rich as Adobe and other PDF tools, but with a price-tag that is quite lower. Here are a couple of main features: