2022-09-08 17:15:25 • Filed to: PowerPoint Tips and Tricks • Proven solutions
If you're delivering a presentation involving the use of a Venn diagram, PowerPoint is your ideal medium of choice. It offers the SmartArt graphic option that contains the elements needed to create a Venn diagram; alternatively, you can consider using Venn diagram PowerPoint templates to create these visually captivating graphs.
To offer a bit of background, Venn diagrams are typically made of overlapping circles that represent sets and subsets of data. For example, if you had two or more objects or categories with overlapping qualities or attributes, a Venn diagram is probably the best way to represent that in visual terms. With that, let's jump right away into the topic of how to draw a Venn diagram in PowerPoint.
As mentioned, a Venn diagram is a set of overlapping circles of different colors and data in the form of text written within these enclosed spaces. In most cases, the size of the circle indicates the magnitude of the data point, and it could indicate quantity, volume, and other units of measurement. In PowerPoint, you have the SmartArt Graphic option to give you what you need to make a Venn diagram. Follow the instructions below to see how to do a Venn diagram on PowerPoint.
Step 1. On a blank slide, or the one you want to add the Venn diagram to, click on "Insert" in the main menu bar to open the tab. In the groupings below, look for Illustrations and then "SmartArt" right above the label for the group.
Step 2. When the gallery for SmartArt Graphics opens, choose Relationships and pick any Venn diagram template that looks suitable for the data you're trying to represent. Click on "OK" to select it and place it on your slide.
Step 3. In the Text pane on the left side, choose Text and then either paste or type in your content. While you can do this for the larger circles, the overlapping parts require a workaround, as explained in the next step.
Step 4. For the overlaps, you can add a Text Box and type in what you need to - or paste from another source.
That's the essential process for creating a Venn diagram, but if you want a more professional look, why not consider a Venn diagram PowerPoint template? Several templates are available for free or for a fee, and you can pick one that better suits your company branding or your slide presentation's color scheme. You can also have a graphics designer create a custom Venn template for your PowerPoint presentation, which you can then customize per your preferences.
Once you're done, though, the best way to preserve, share, and distribute presentation material is through the use of another document format called PDF.
PDF offers several strategic advantages over using PPT. The latter is not universally shareable since you need MS PowerPoint to view it. On the other hand, a PDF can be viewed on any free PDF utility and even most browsers like Google Chrome. It also offers security features for encrypted and password-based access for select users, and it is easier for your colleagues to review, comment on, edit, and apply a digital signature for approval.
To that end, Wondershare PDFelement - PDF Editor has very few rivals, including the ubiquitous but expensive Adobe Acrobat Pro DC. Features include fully editing capabilities, robust annotation tools, single and batch processes for conversion and OCR, advanced form creation and conversion, security options, document compiling tools, and a whole lot more. Let's look at some of the many things you can do with it.
With powerful features like these and an affordable price tag, PDFelement is quickly becoming the document management utility of choice for professionals across several industries. Try it today and enjoy the full benefits of having the best tool possible to handle the best document format possible - PDF and the powerful PDFelement.
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