2022-09-06 10:19:44 • Filed to: How-To-Windows • Proven solutions
How do I reduce the size of a pdf file so I can email it? Many users have the same question when a PDF file is too large to share with others within an email. It can happen to anyone: when you prepare to send a PDF file via email, and then your email says, "file too large".
Mail providers like Gmail and Yahoo limit your file size to 25MB. Hotmail limits it to just 10MB. So, how can you reduce the size of a PDF file for email attachment? This article gives you 4 solutions.
For this purpose, you may need to use a good PDF editor. There is a great choice Wondershare PDFelement - PDF Editor, a PDF software with a familiar ribbon-style design and affordable price. But more on the software later on. Let's see how easy it is to reduce PDF size for email on Windows first.
Launch PDFelement and open the file that is too large to email. You can click the "+" button on the home screen.
Click the "Tool">"Compress". Here, you can choose three options for how to make a PDF smaller for email. Choose between Low, medium, and high compression. The software will automatically calculate the final size of the document, as well as the percentage of reduction.
Once you have reduced the PDF file size, you can easily share it directly by email. Click the "Email" button on the top. It will launch your default email tool and attach the PDF document to the email automatically, and then you need to enter the email content you can send it out.
Alternatively, you can manually reduce the pdf file size for email attachments. PDF files contain images, text, multiple pages, and so on. PDFelement allows you to edit these objects as you desired. If you remove any of that, you can reduce the size.
Open the document. Go to the "Edit" section, and click the "Edit" switch icon on the top-right corner. This tool allows you to edit text via "Line Mode" or "Paragraph Mode". Just delete and remove unwanted texts.
Next, resize images, and objects, or delete them completely. Click the "Edit" icon again. Now, right-click on any image or object and click the "Properties" option to crop the image. After that, you need to select the "Clip Object" button to crop the image by moving the cursor inwards.
It is time to check whether you need all pages in the document. Go to the "Page" section. Click on the "Delete" page icon on the toolbar. You can choose to delete pages in range, odd numbers, even numbers, or all pages. Then delete the unnecessary pages using PDFelement to reduce pdf size for email.
Last, same as before, share the document. Go to the ribbon menu and select the "Email" icon to send the file as an attachment. On the other hand, you can also share it on Dropbox and Google Drive by clicking the "Share" icon on the ribbon bar.
If you find a PDF file too large to email, there is something you can do before saving the document to PDF. Microsoft Word enables you to save Word documents to PDF in a smaller size. This can make the PDF file smaller by compressing the images in your document. Here’s how to use it.
Open the Word document before saving it to PDF. Click File > Save As and select PDF in the file type. Then select Minimum size under Optimize to save the PDF file in a smaller size.
Tip: If the file is still too big to email, you should compress the PDF file using a PDF program like Wondershare PDFelement - PDF Editor。
How to make PDF files smaller for email? There are three solutions you can use. Here is a quick breakdown of them.
We touched on the first solution, and that is to use PDFelement to reduce PDF file size. It is the simplest, fastest, and best way. For one, you keep the quality of the document, and you just reduce file size. More importantly, you can use PDFelement for a number of other PDF tasks.
The second option is to zip the file. There is different software for zipping files. Choose the one that works for you best. Compressing the attachment will reduce the file, and allow the receiver to unzip. The receiver will be able to open the file in its original size. The downside of this solution is the receiver has to have zipping software installed.
Last, but not least, you can upload the file to Google Drive. Again, the limitation is that both you and the recipient need a Google drive account. Google Drive gives you 15GB of free space. Once you upload the file to Google Drive, you need to create a shareable link and send it to the recipient.
Now, let's talk a bit about PDFelement. As you can see, the software is rather easy to use and supports Windows, Mac, iOS, and Android systems. Made with simplicity in mind, even novice users can get the hang of it. The familiar ribbon-style interface is similar to Microsoft Office. For easier navigation, there are sections for every different task you can do. Even more, it provides guides on the website for getting familiar with the software. With that in mind, here are some of the best features:
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