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How to Make a PDF Smaller to Email

2021-01-09 15:18:12 • Filed to: How-To • Proven solutions

PDF file too large to email? How many times has this scenario happened to you? You prepare a document for transferring via email, and then your email says, "file too large"? This is a situation we get on a daily basis. Gmail and Yahoo limit your file size to 25MB. Hotmail limits it to just 10MB. So, how can you reduce PDF file size for email attachment? The next time you have PDF too big to email, do not worry.

How to Make a PDF Smaller to Email

For this purpose, we will need to use a good PDF editor. Our choice is PDFelement, a PDF software with a familiar ribbon-style design and affordable price. But more on the software later on. Let's see how easy it is to reduce PDF size for email first.

Step 1. Open a PDF

Open the file you want to reduce for email. You can open the PDF via "File" > "Open", from recent files, or by "Open File…" on the home screen.

reduce pdf file size for email attachment

Step 2. Reduce PDF File Size for Email Attachment

Click the "Tool">"Optimize PDF". Here, you can choose three options for how to make a PDF smaller to email. Choose between Low, medium, and high compression. The software will automatically calculate the final size of the document, as well as the percentage of reduction.

how to make a pdf smaller to email

Step 3. Email Attachment after Reducing PDF File Size

Once you optimize the PDF, you can easily share it directly to email. Click the "Email" button on the top. It will launch your default email tool and attach the PDF document in the email automatically, enter the email content you can send it out.

pdf too big to email

How to Reduce PDF File Size to Send by Email

Alternatively, you can manually reduce pdf file size for email attachment. PDF files contain images, text, multiple pages, and so on. If you remove any of that, you can reduce the size.

Step 1: Remove unwanted Texts

Open the document. Go to the "Edit" section, and click the "Edit" text and images icon. It is the third icon from the left on the toolbar. This tool allows you to edit text via "Line Mode" or "Paragraph Mode". Just delete and remove unwanted texts.

reduce pdf size for email

Step 2: Resize or Remove Images or Objects

Next, resize images, objects, or delete them completely. Click the "Edit" text and image icon again. Now, right click on any image or object to change the properties of the image. You can crop the image by moving the cursor inwards.

how to make pdf files smaller for email

Step 3: Remove Unwanted Pages

It is time to check whether you need all pages in the document. Go to the "Pages" section. Click on "Delete" pages icon on the far right. You can choose to delete pages in range, odd numbers, even numbers, or all pages. It is your job to delete the unnecessary pages to reduce pdf size for email.

how to reduce pdf file size to send by email

Step 4: Send PDF by Email

Last, same as before, share the document. Go to "File" drop down menu, and select "Share". Send it via email, or share it in Dropbox and Google Drive.

pdf file too large to email

Now, let's talk a bit about PDFelement. As you can see, the software is rather easy to use. Made with simplicity in mind, even novice users can get the hang of it. The familiar ribbon-style interface is similar to Microsoft Office. For easier navigation, there are sections for every different task you can do. Even more, it provides guides on the website for getting familiar with the software. With that in mind, here are some of the best features:

  • Edit text via Line or Paragraph mode.
  • Edit images, resize, rotate, and remove any other graphical element.
  • Open, view, save, protect and print PDF files.
  • Convert PDF documents into Office formats, RTF, HTML, Epub, or image format.
  • Auto-recognize form fields and create interactive form fields.
  • Insert page numbers and other page elements.
  • Add watermark to PDF files.
  • Optimize PDF to reduce size.
  • Create digital signatures and sign documents.
  • Use OCR to turn scanned documents into searchable and editable text.
  • Extract data from interactive forms and export in CSV format.
  • Directly share the document to email, Dropbox, and Google Drive.

Three Solutions for PDF too Large to Email

How to make PDF files smaller for email? There are three solutions you can use. Here is a quick breakdown of them.

Solution 1: Reduce PDF file size with PDFelement

We touched on the first solution, and that is use PDFelement to reduce PDF file size. It is the simplest, fastest, and best way. For one, you keep the quality of the document, and you just reduce file size. More importantly, you can use PDFelement for a number of other PDF tasks.

Solution 2: Zip it

The second option is to zip the file. There is different software for zipping files. Choose the one that works for you best. Compressing the attachment will reduce the file, and allow the receiver to unzip. The receiver will be able to open the file in the original size. The downside of this solution is the receiver has to have a zipping software installed.

Solution 3: Upload it to google drive

Last, but not least, you can upload the file to Google Drive. Again, the limitation is that both you and the recipient need a Google drive account. Google Drive gives you 15GB of free space. Once you upload the file to Google Drive, you need to create shareable link and send it to the recipient.

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Elise Williams

chief Editor

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