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Is it possible to extract data from PDF form? You can actually extract data or information from PDF form when you have the right software. Obtaining data from a PDF form makes it easier to organize and rearrange the data on our computer. In this guide, we will show you how to extract data from PDF Forms to Spreadsheetsand how to bacth extract from scanned PDF with PDFelement.

PDFelement is built with data extraction functionality that allows you extract data from a single and multiple PDF forms with one click. Moreover, with PDFelement you will be able to create PDF forms, edit PDF forms, import data into PDF forms and also sign them with electronic signatures.


  • Perform batch process of bates numbering and watermark, conversion, protection and form data extraction.
  • Annotate, comment, highlight and draw markups on your PDF.
  • Make any changes on text and images in a PDF without losing formatting.
  • It has an OCR plug-in that recognizes image based files and makes them editable.
  • Convert PDF files from or to popular formats like Excel, HTML, EPUB, Word, PowerPoint and others.
  • It can rotate pages, delete pages, insert blank pages, and extract pages and crop pages.

How to Extract Data from PDF Forms to Spreadsheets

Step 1. Open a PDF Form

To open PDF form with PDFelement, drag and drop the file to the program, or click on the "Open File" button. From there, you can browse through the PDF forms on your computer and upload the appropriate file.

data extraction on pdf form

Step 2. Extract PDF Form Data

Once the PDF form is displayed on the program, click on "Form > Data Extraction" and then select "Extract data from PDF form fields" button. Then click "Next" to Proceed.

data extraction on pdf form

Step 3. Start the Process

Then in the new dialogue, you can upload all your PDF forms for batch data extraction. Finally click on "Start" and specify the output folder for the spreadsheet. Click "Save" to start the data extraction process.

data extraction on pdf form

Step 4. Open the Spreadsheet

By clicking on "Save", the program will extract data from the PDF file into a CSV file. When the process is complete, the "Start" button will be turned into a "Finished" button. Click it and you will be able to find the data.

form data extraction on pdf form

How to Extract Data from Scanned PDF Forms

Step 1. Import a Scanned PDF Form

You can upload the file by selecting the "Open File" button on the Home window, navigating through the computer for the file, selecting it, and uploading it by clicking "Open". If you have the files at hand, you can also use the classic drag-and-drop function on either platform to import the file(s).

scanned pdf form data extraction

Step 2. Mark Form Fields

With the file uploaded, click the "Data Extraction" button under the Form tab. This will activate the extraction module for your scanned file. Choose the "Extract data from scanned PDF" option followed by "Next".

You will be able to use your mouse button to select the areas on the scanned PDF files that contain the data you want to be extracted. Drag the cursor over the area on the text fields with data and name each selected area. Finally click "Save Setting" and then "Yes" to proceed.


scanned pdf form data extraction

Step 3. Extract Field Data from Scanned PDF Form

In the following Batch Process window, you can upload more scanned PDF forms with the same appearance into PDFelement. With the files selected, click the "Start" button to begin. The data from each selected area of the PDF file(s) should be extracted one at a time for each PDF form that was uploaded.

When the process completes, you can click "Finish" to find the CSV files for each scanned PDF form on your computer.

scanned pdf form data extraction
Home > PDFelement How-Tos > Easiest Ways to Extract Data from PDF Form
Wondershare Editor

Posted by to PDFelement How-Tos
Published: Nov 07,2017 18:25 pm / Updated: Nov 13,2017 19:50 pm

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