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How to Convert Excel to PDF on Mac

Oct 15,2019 • Filed to: PDFelement for Mac How-Tos • Proven solutions

People always ask "how do I save an Excel spreadsheet as a PDF on Mac", the answer is easy. With PDFelement you can convert excel to PDF on Mac with a drag and drop action. Microsoft Excel is a standard spreadsheet application used for performing calculations and creating dynamic tables and graphs. It is widely used by within the business world on a daily basis.

Convert Excel to PDF on Mac

Step 1. Open and Import Files

When PDFelement launches, you can simply drag and drop your files into the program window.

how to convert excel to pdf on mac

Step 2. Create Excel to PDF

Once your excel file has been opened in it, then the PDF file has been created successfully. Click the "File">"Save as" button on the top menu to save the created PDF on your Mac directly.

how to save excel as pdf on mac

Step 3. Edit PDF as you need

PDFelement can also help you view, edit, and print PDFs so that they look polished and professional. If you need to add tables or data from other Excel files, PDFelement allows you to do that through a simple process. It is compatible with macOS 10.12, 10.13, 10.14 as well as the latest macOS Catalina 10.15. Here is how to edit PDF text on Mac for your reference.

PDF files are usually easier to manage, share, and present within a professional setting. Many Microsoft Office documents types present better in PDF format and will be less likely to get manipulated by end users. This is one of the reasons why many official publications are often presented in PDF. Like other files, Excel files also look more professional when presented in PDF format. That's why it's often necessary to save Excel as PDF on Mac.


How to Save Excel as PDF on Mac

Step 1. Open an Excel File

Open your file in Excel. If you only want a part of the spreadsheet to be saved as a PDF, then select only the area you want to convert. Otherwise, the whole sheet will be saved as a PDF file.

excel to pdf mac

Step 2. Export Excel to PDF

Then click the "File" > "Save As..." button on the top menu. In the new pop-up window, choose PDF in the "Save As" option to save directly.

export excel to pdf mac

Convert Excel to PDF with PDF Creator for Mac

PDF Creator for Mac allows you to convert Microsoft Office documents, including Excel, Word, PPT, and more to PDF. Even beginners can use it since it has a simple and intuitive interface. Additionally, PDF Creator for Mac allows you to convert all documents created via Microsoft Office to PDF on the same platform without the need for downloading additional tools.

Step 1. Open and Import Files

When PDF Creator for Mac launches, you will see a simple interface allowing you to upload your excel files for conversion. You can simply drag and drop your files into the program window to upload them. Otherwise, you can import your files by clicking the "Add Files" button at the top or the "Add Folder" button if you have more than one file to upload.

how to convert excel to pdf on mac

Step 2. Create Excel to PDF

Click "Create" at the bottom and select the destination folder for the files you are converting. Be sure to select a folder that you can easily locate, otherwise, you might lose your newly-converted PDF file.

how to save excel as pdf on mac

Step 3. Preview Files

When you click "Save" in the previous window, PDF Creator for Mac proceeds to convert your Excel file to PDF. You can click "Preview" on the next window to take a sneak peak of the file that has been converted. You can also click "Show in Finder" to view the PDF file.

convert excel to pdf mac

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Audrey Goodwin

chief Editor

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