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How to Save Excel as PDF

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2023-12-07 15:40:58 • Filed to: Convert Excel • Proven solutions

Do you want to save Excel as PDF, and you have not found out the right way? When you try to send someone an Excel file, it will lose font or data if you're using a different device or software to open it. So, the best solution to share Excel files is to save the Excel sheet as a PDF. In this article, you shall receive a complete guide on how to seamlessly save Excel as PDF.

Four Methods to Export Excel to PDF

Wondershare PDFelement - PDF Editor is a complete PDF package tool and offers plenty of ways to tackle PDF related issues. Since the program offers a plain sailing interface and super-fast conversion speed, be certain to complete the task with a few clicks. The following steps examine some plausible ways to save Excel as PDF.

Method 1: How to Save Excel Sheet as PDF

Step 1. Right-click the Excel File

First, make sure you have downloaded and installed PDFelement on your device. Then simply right-click the Excel file and choose the "Create to PDF" option.

save excel as pdf

Step 2. Save Excel as PDF

The program will start and help you save this Excel file in PDF format. The conversion will be finished in a few seconds, and the file will be automatically open in PDFelement. and don't forget to save it to your computer.

how to save excel as pdf

Method 2: How to Save Excel as PDF

Step 1. Create PDF

When the Home window is displayed, locate, and click the "Create PDF" tab. You will be prompted to upload a source file that will be used to create a new PDF file. Follow the onscreen instructions and upload the target Excel file.

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Step 2. Save Excel as PDF

Now click on the "File" tab on the toolbar. From the list of options displayed, locate and select the "Save As" option. Browses for a suitable destination. Click "Save" to confirm the selections. Now the program will immediately save the Excel as PDF in the location you provided.

how to save excel file as pdf

Method 3: How to Save an Excel Sheet as PDF

Step 1. Import Excel

Go to the File" tab on the toolbar. From the sub-menu, click the "Create" > "From File" option to get directed to the file explorer window.

how to save excel sheet as pdf

Step 2. Open Excel as PDF

From the file explorer window, navigate to the save location of the Excel file. Once located, highlight the file and click "Open" to open and save the Excel file as a PDF.

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  • Users can add comments and reviews to their PDF files.
  • Editing PDF files is easy with this tool.
  • Creates PDFs from various formats that are viewable with nearly all PDF readers.
  • Enables users to convert PDF files to several other formats like Word, Excel, JPG, and PowerPoint.
  • Allows users to create a defined signature workflow to be sent for approval and execution of related contracts.
  • It allows users to create forms, edit, and collect data via fillable PDF forms.
  • Offers protection features for safe file sharing like passwords and permissions.
  • Built with OCR technology to scan image-based texts.

Method 4: How to Save an Excel Sheet as PDF with Microsoft Excel

Microsoft Excel is widely known for its mathematical operations on data available in spreadsheets. However, this program is not just limited to that but can offer plenty of other features you didn't know about. One such capability is the effortless conversion of Excel to PDF. The process is simple as it involves saving the Excel file as a PDF file. The following steps illustrate how to save Excel as a PDF with Microsoft Excel directly. You can also save PowerPoint as PDF with Microsoft PowerPoint directly.

Step 1. Open your Excel document on Microsoft Excel.

Step 2. Click on the "File" tab on the toolbar. From the drop-down menu, choose the "Save As" option.

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Step 3. The file explorer window will subsequently open. Browse for a suitable save folder for the Excel file that will be saved as a PDF. Now click the "Save as type" drop-down arrow to access a list of file formats you can save your Excel file as. Since we are interested in PDF, just hit "PDF" as you save in format.

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Step 4. When you are satisfied with all the selections, just hit "Save," and your Excel file will be saved as a PDF. Access the newly created PDF file in the save location you provided.

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Elise Williams

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