Top Ways to Embed a PDF in Outlook Email

When you embed a PDF in the body of an email, it becomes helpful in situations where you want to present content directly to the recipient. For instance, a marketing professional could embed a product brochure or presentation inside an email for potential clients. This allows the recipient of the email to immediately view the documents without downloading the PDF, making it a convenient way for information delivery.

Furthermore, embedding a PDF in Outlook email benefits engagement, as the need to download attachments is reduced, increasing the likelihood of immediate interaction. In this article, we will dive into the direct methods you can adopt when embedding PDFs in Outlook and a comprehensive method through third-party software, such as PDFelement.

Part 1. Top Method to Embed a PDF in the Body of an Email

Moving forward from the benefit gained from inserting PDF into Outlook email, let us discover the direct method to do so. Outlook allows you to embed PDFs into the body of the email immediately to avoid losing the recipient's attention. The sender can decide whether they want the embedded PDF to show as a link to the file or as an icon. Follow the simple steps below to clear your understanding of the embedding process:

Step 1

Initiate the process by opening a new email and clicking on the body of the email. Next, navigate to the "Insert" tab from the top menu bar and click on "Object" to embed the PDF. A pop-up box will appear from where you have to move to the “Create from File” tab and browse the PDF file. Once you have added the link or icon of the file, hit the “OK” button to move to the next step.

Step 2

Enter the recipient's email ID within the “To” section and hit the “Send” button to deliver the email with the embedded PDF file.

Part 2. Method to Embed a PDF as an Attachment in Outlook

Another method of adding a PDF file to an email is to send the content as an attachment within emails you are about to send. Moreover, you can even insert your digital signatures while sending official emails. Read the instructions below to understand how to email a PDF file in Outlook through an attachment:

Instructions. Start by opening a new email and ensuring you are on the “Message” tab. Move to the “Attach File” dropdown menu and hit the “Browse this PC” option to add PDF attachments. In the “To” section, enter the email ID and hit “Send” to share the attached PDF file through this platform.

Part 3. Steps to Embed a PDF as an Image in Outlook

Furthermore, you can embed PDFs in Outlook email as an image through third-party tools, such as Adobe Acrobat. Users can choose whether to show the embedded image as an icon or not. Furthermore, you can insert a Microsoft Excel Chart to share sheets with your recipients. Proceed with the steps below to figure out how to effortlessly carry this out on Outlook:

Step 1

To begin the process of adding a PDF as an image on this emailing platform, open up a new email draft. Now, go to the “Insert” tab and click “Object” to open a dialog box. Afterward, move to the “Create New” section and pick the “Adobe Acrobat Document” option to insert the PDF you want to use. Finally, hit “OK” to insert the PDF file as an image into the body of your email.

Step 2

Lastly, enter your recipient's ID and hit the “Send” button on the left corner to share the PDF as an image.

Part 4. Edit and Embed a PDF in Outlook Through PDFelement

Users who want to edit and embed the PDF file into your email platform can utilize a third-party PDF editor tool called PDFelement. With the help of this comprehensive PDF editor, you can edit the existing text from the PDF file to further enhance the context. It also allows you to add new text to the original document and keeps the readers engaged with interactive elements.

Moreover, you can use this PDF editor to organize the pages before you share them with your email recipients. It even allows you to annotate the PDF file and collaborate with your team members through its annotation feature. Dive into the step-by-step guide below to ensure you understand how to edit and embed PDF in email Outlook platforms:

Step 1Get Access to PDFelement and Pick the Edit PDF Tool

To edit the document, access the PDFelement software and click on the “Edit PDF” tool to import the file.

Step 2Make Edits in PDF According to User Preferences

As you import the document, you are moved to the “Edit” panel of PDFelement. Here, you can utilize the “Add Text” feature to add a new text box to the PDF and use the properties console to adjust it.

Step 3Hit the Share Tab and Choose Outlook

Moving on, select the “Share” tab and click on the “Outlook” option to share the PDF generated through the email platform chosen.

Step 4Enter the Recipient’s Email ID and Send the Email

Once your PDF is attached, enter the email ID in the “To” section and hit the “Send” button to share the edited PDF.

Part 5. Top Ways to Insert PDFs Links to Emails

Another way to share the PDF you just edited on PDFelement through an email platform is by creating a link. You can insert PDFs into Outlook emails with hyperlinks by getting PDFelement to generate a link, which you can then copy and paste into the body of the email. Pursue the following procedures to understand better how you can generate a link:

Step 1Set Up a Link and Copy on PDFelement

As your PDF is imported into the software, click on the "Share" button and move to the "Link" tab to auto-generate the link. Once the link is ready, hit "Copy Link" to copy the link onto your clipboard.

Step 2Move to the Email Platform and Paste the Link to the Body of the Email

Next, move to the Outlook application and open a new email. Here, type the recipient’s details in the “To” tab and paste the link into the body. Once your email is ready, hit the “Send” button to share the edited PDF through a link generated by PDFelement.

Conclusion

In conclusion, this article discusses multiple ways to embed PDFs in Outlook email. You can use this emailing platform to embed PDFs in the body of the email, add them as an attachment, or insert these files as an image.

Moreover, you can also edit the document through the most comprehensive tool, PDFelement, before sharing the files through email. With the help of this tool, you can effortlessly enhance the PDF document before you share it with your recipients.