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Home > Indesign Tips and Tricks > How to Link Text Boxes in InDesign - 2024

How to Link Text Boxes in InDesign - 2024

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2024-05-22 13:36:15 • Filed to: Indesign Tips and Tricks • Proven solutions

InDesign text boxes are a great way to organize content and when they are used correctly, they can make it easier for the audience to make out the document's message much more easily. But when not done correctly, a text box can become more of a nuisance than a way to organize the content on your document.

It is very easy to go overboard when using text boxes and end up having too many, which can make your document, look disorganized. This is why we thought we'd share with you a few tips to show you how to link text boxes in InDesign and make your document a little bit more presentable.

How to Link Text Boxes in InDesign

You create text in InDesign documents using text boxes and it may then become necessary to link one text box to another to continue a sentence or a paragraph on another page or section of the document. Linking these textboxes in InDesign is not that difficult to do. The following step by step guide to show you how:

  • Step 1: Begin by opening InDesign and then importing the file you need to edit into the program or creating a new document if you need to.
  • Step 2: If there are no text boxes on the document yet, you should begin by creating the text boxes you need. To do that, select the "Type Tool" from the tools bar.
  • Step 2: Now drag the cursor across the document to create the first text box. If you need to, you can use the black arrowheads on the text box to resize the text box anyway you want.
  • Step 3: Repeat steps 2 and 3 to create the second text box.
  • Step 4: with the text tool still selected, click on one of the text frames to add text. You can then easily change the color of the text using the Swatches palette, or change the font of the text. Do the same with the second text box.
  • Step 5: Now click on the text box you want to link to the first one and you will notice the "lines of text" cursor hovering over a target to link to and changes into a chain. The contents of the second box will move into the first one.

(Note: If you want to unlink text boxes in InDesign, you can double click the text box and break the connections easily.)

Edit InDesign and Publisher Files with PDFelement

InDesign allows you to be as creative as you can be when creating documents. But the program has a steep learning curve, not to mention a price tag that is out of reach for most of us. If you would like an alternative to InDesign, a tool that can help you create incredible documents and one that is easy to use and affordable, you should consider using Wondershare PDFelement - PDF Editor.

link text boxes indesign

This program has a lot of features designed to help you easily create and edit documents. These features include the following:

  • You can use it to easily create a PDF document in a single click. All you have to do is open any document in PDFelement and it is immediately converted to PDF.
  • You can also use this program to convert PDF files to other formats including Word, HTML, Excel and TXT among others.
  • It has editing features that allow users to easily edit all aspects of the document including the text and images. You can add new text and images, resize and remove images or even change the color and font size of the text.
  • You can use the program's OCR function to convert scanned or image-rich PDFs into more editable formats.
  • The annotation feature allows you to add comments, stamps and custom stamps to the document as well as be able to highlight and underline text when you need to.

Here's a sneak peak of all the things you can do with PDFelement:

Step 1: Open and Comment PDF

Opening a PDF is very easy. You can just drag and drop the file into the program's main window and the file will be open.

To add a comment on to the PDF, click on the "Comment" tab and then select from one of the many options including "Note", "Typewriter" or "Text Box". You can then click on the area in the document where you want to add the comment.

how to link text boxes in indesign

Step 2: Edit PDF Text

If you want to edit the text in the document, simply click on the "Edit" tab and then click on a block of text within the document to highlight it. In the properties box that appears, you can change the color and font of the text.

indesign text box

Step 3: Add Different Types of Links to the PDF

To add a link to the document, click on "Edit > Link" and then place the cursor where you want to place the link, hold the mouse and drag to draw a rectangle. In the popup box that appears set the link action and other aspects.

unlink text boxes indesign

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Elise Williams

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