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The Health Insurance Portability and Accountability Act (HIPAA) helps protect sensitive patient data. Anyone that is providing treatment, payment, and operations in healthcare, their business associates, and subcontractors must comply with HIPAA. The thing is that it comes with so many nuances. Thankfully, HIPAA compliance software can help make things more manageable.
Many covered entities get stuck in achieving HIPAA compliance. Are you one of them? Here are 10 tools that can help you finally achieve it.
Purpose of HIPAA Compliance Software
HIPAA compliance software helps covered entities and business associates achieve HIPAA compliance. Not just that, but it also ensures they will remain compliant with HIPAA and HITECH Act Rules.
Among the benefits of using HIPAA compliance software is being well-informed about the nuances of HIPAA. Furthermore, it helps health providers ensure they satisfy all provisions of the HIPAA Privacy, Security, Breach Notification Rule, and Omnibus Rules.
That said, it is a good idea for health providers to install HIPAA compliance software. Below are the 10 best ones.
1. Wondershare PDFelement – An All-in-One Compliance Document Management Software To Keep PHI Secure
| Ratings from G2: 4.5/5 stars from 539 reviews |
| Editor's Verdict: Wondershare PDFelement is your best choice for managing soft copies of PHI. It offers very nifty features that ensure HIPAA compliance. |
HIPAA is all about protecting patient health information (PHI). Covered entities often store this information on printed or digital documents. Wondershare PDFelement can help you by securing your digitized PHI. Store them as PDFs and use PDFelement's very useful features to ensure HIPAA compliance.
Here are the things you can do on PDFelement to protect PHI:
Password-Protect PDFs
The problem with paper PHI is anyone can read it once they have found the paper. Digitized PHY is different. You can prevent unauthorized people from viewing the document's content.
Wondershare PDFelement - PDF Editor allows you to do that by letting you set a password for the PHI stored as a PDF.
Redact Sensitive Information
As a second line of defense, you can redact sensitive information in a PDF PHI. That way, even if someone manages to open the document, they wouldn't know about the patient's sensitive information. Again, PDFelement allows you to do this.
Backup the Information on the Cloud
HIPAA imposes data backup requirements. Wondershare PDFelement also got you covered on that. You can upload PHI stored as PDF to the Wondershare Document Cloud.
OCR Documents
So, how do you convert paper PHI to PDF? Do you need to retype the? No, you don't. You can scan the files and then convert them into editable versions using PDFelement's OCR function.
That's it. This set of amazing features makes Wondershare PDFelement a fantastic HIPAA compliance software.
If you want to learn more about features of PDFelement, watch the video below:
2. Jotform Data Security HIPAA Compliant Software
| Ratings from G2: 4.7/5 stars from 1,316 reviews |
| Editor's Verdict: Jotform is a great tool that can help you collect patient information and signatures securely through HIPAA-compliant forms. |
Jotform is a HIPAA compliance software focusing on forms. It allows you to create HIPAA-compliant forms quickly and without any technical knowledge needed.
What type of forms can you create with Jotform? For one, it lets you make forms for collecting patient data. Jotform also allows you to collect digital signatures securely. These forms are mobile-friendly, so patients can fill them out on any device.
You can also integrate Jotform into Google Sheets, Dropbox, online payment services, and more.
3. AuditBoard HIPAA Compliance Tracking Solution
| Ratings from G2: 4.7/5 stars from 445 reviews |
| Editor's Verdict: AuditBoard is a solution the Audit and Risk Management Committee can rely on when monitoring compliance processes and the auditors' performance and overseeing the audit program. |
AuditBoard is a solution for Audit and Risk Management. Businesses can use it to elevate teams and engage their front lines. AuditBoard's integration with audit, risk, ESG, and compliance enables businesses to make well-informed decisions.
The best thing about this compliance software is its highly-customizable nature. It allows you to modify the tool to fit your business's specific needs.
4. LeadSquared HIPAA Compliant CRM
| Ratings from G2: 4.5/5 stars from 205 reviews |
| Editor's Verdict: LeadSquared is a very helpful tool. It is a fully HIPAA-compliant CRM solution. Thus, you can use it to communicate with patients, answer inquiries, and collect and protect PHI. |
Health providers have to manage relationships with patients. CRM software makes that a lot easier. The set of tools they provide helps providers build stronger relationships with their clients. LeadSquared is a leading healthcare CRM software. It offers improved patient intake, engagement, and retention.
LeadSquare is 100% HIPAA compliant. It even has the Business Associate Agreement (BAA) in place. So, rest assured that with LeadSquared, PHI security is maintained.
5. Caspio HIPAA Compliant Database Software
| Ratings from G2: 4.4/5 stars from 111 reviews |
| Editor's Verdict: Do you need to build a database application for your healthcare business? You should check out Caspio. It will allow you to do that easily and guarantees the application is HIPAA-compliant. |
Healthcare providers may want to build healthcare applications and databases. However, it's not their expertise. So, they'd find it difficult to do.
That is where Caspio comes in. It helps healthcare managers and administrators create easy-to-use and intuitive applications. Not just that. Caspio also ensures the applications that they build are HIPAA compliant.
One of Caspio's biggest strengths is its HIPAA-compliant database software. It's great for collecting and storing research data as well as streamlining data security and compliance.
6. TimeTap HIPAA Compliant Scheduling Software
| Ratings from G2: 4.4/5 stars from 87 reviews |
| Editor's Verdict: TimeTap is a HIPAA-compliant software that saves you precious time, helps you create forms, and streamline your business operations. These are enough reasons to name it a tool you should try. |
TimeTap is a scheduling solution for health providers. It allows patients to book appointments with the staff. As for you, it allows you to add a booking calendar for each staff member. TimeTap also lets you build custom HIPAA-compliant booking forms and collect the information you need before the patient arrives.
That said, TimeTap is a HIPAA-compliant tool that empowers healthcare providers by helping them better manage their schedules. At the same time, it gives you the data security required by government standards.
7. Zenefits HIPAA Compliance Solution for Access Control
| Ratings from G2: 4.0/5 stars from 449 reviews |
| Editor's Verdict: Zenefits is a HIPAA compliance solution for Human Resources. It ensures everything on the HR side is HIPAA-compliant and that you never miss important deadlines. |
HIPAA requires businesses to deliver certain notices to their employees to inform them about their rights under HIPAA. Zenefits is an HR tool that can help with that. It automates a number of compliant tasks and government filings, so you don't have to do them.
Zenefits has built-in safeguards that prevent accidental mistakes. Furthermore, it offers a compliance calendar, ensuring you are always aware of important deadlines.
With all that said, Zenefits makes your HR life better by removing HIPAA compliance from your worries. This software already has that covered.
8. SimplePractice HIPAA Compliance Tracking Software
| Ratings from G2: 3.9/5 stars from 83 reviews |
| Editor's Verdict: SimplePractice is great HIPAA compliance software for people in the private practice field. |
SimplePractice is many private practitioners' best friend. It simplifies the business side of private practice by offering tools that can keep you on top of your schedule. It gives you access to billing, scheduling, documentation, and insurance tools.
Furthermore, SimplePractice offers HIPAA-compliant video appointments, complete with screen sharing. And the security professionals in HIPAA ensure your information has the things needed to be HIPAA-compliant. For instance, SimplePractice has a messaging system that lets you answer client questions or consult with your colleagues. The best thing is that the messages are always private and secure, making the system HIPAA-compliant.
9. CareCloud Data Security HIPAA Compliance Solution
| Ratings from G2: 3.4/5 stars from 12 reviews |
| Editor's Verdict: CareCloud is a very secure cloud storage system that meets government security standards for data transmissions. It is by far the best HIPAA-compliant cloud storage. |
According to the US Department of Health and Human Services, physical theft is the most common type of large data breach. Therefore, it is wise to store documents containing PHI as digital files. You can save them on servers, but it's a lot better to save them on a HIPAA-compliant cloud storage system. And that's what CareCloud is.
How does CareCloud protect customer data during transmissions between the customer's network and the service? It uses industry-preferred encryption products. Moreover, a commercial-grade firewall acts as CareCloud's first line of defense against unwanted access to the system.
10. HIPAA One Cloud-Based HIPAA Compliance Solution
| Ratings from G2: N/A |
| Editor's Verdict: HIPAA One is a cloud-based solution for health providers. As the name suggests, it offers features that help businesses become HIPAA-compliant. And it delivers. |
HIPAA One is a cloud-based solution for your HIPAA security risk assessment needs. The developers know how confusing HIPAA compliance can be. It provides you with a step-by-step approach to risk analysis, recommendation, and analysis.
HIPAA One does not only let you achieve HIPAA compliance. It provides you with tools that ensure you maintain compliance across operational processes.
The best thing about it is that HIPAA One is a cloud-based solution. So, you don't need to install any program. All you need is an internet connection.
Conclusion
There's a lot to unpack when talking about HIPAA compliance. But it all comes back to protecting a patient's personally identifiable information. Luckily, we are in the age of computers. HIPAA compliance software makes navigating its nuances more manageable.
Using tools like Wondershare PDFelement is recommended. This particular one allows you to digitize PHI, secure them by setting a password and store them on the cloud. Give it a try to see how much easier it would be to be HIPAA-compliant.