PDF files are a popular electronic document format. They are used when you need to save a file without making any changes for it to be easily shared and printed. An Excel Workbook is saved as an.xlsx file by default. However, Excel can be easily converted to PDF format. Similarly, you can easily create tables from the PDF document using Excel.
Converting Excel to PDF is easier said than done, especially when dealing with critical files that must be error-free. You want to get good results on financial or academic documents. In this case, you will need to find an Excel to PDF converter. This can be more difficult, especially if you are a beginner. In this article, we will introduce how to convert excel to PDF online.
In this article
Part 1. Why Convert Excel to PDF?
Spreadsheet software, such as Microsoft Excel, is a powerful tool for managing your business. These spreadsheets, however, are delicate. If you use a formula to enter information into the file, you must ensure that these details will not be changed. Simply because missing even one character can ruin the entire summary.
As a result, you must keep these files secure. Fortunately, there is a simple way for you to accomplish this. You can free convert Excel to PDF files using online tools.
Here are some of the reasons why you should consider converting an Excel file to a PDF online:
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Keeping data secure
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Permanent formula and file formatting
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Easy document review
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Add protection by document encryption
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Easy to access
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Better professional presentation
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Easy file management
Part 2. Three Methods To Convert Excel to PDF Online
Converting an Excel worksheet to a PDF is frequently required if you want to allow other users to view but not edit your data. You might also want to convert your Excel spreadsheet into a more aesthetically pleasing PDF format for a media kit, presentation, or report or create a file that can be opened and read by all users. Sometimes, the other users don't have Microsoft Excel installed, such as on a tablet or phone. Here are three (3) free Excel to PDF conversion methods.
Method 1. Use HiPDF To Convert Excel Files to PDFs Online for Free
HiPDF is an online Excel-to-PDF converter that you can use to quickly change your spreadsheets. Of course, HiPDF is more than just an online Excel-to-PDF converter; it converts from Word to PDF, Image to PDF, and PPT to PDF, as well as fast online merging, splitting, and editing of PDFs. The Excel to PDF online tool also makes it simple to protect, crop, and unlock PDF files on the web.
Here are the steps to do an Excel to PDF free conversion using HiPDF:
Step 1Go to the HiPDF website
Go to the excel to PDF page of HiPDF. Click "Choose File" to navigate to the file you want to convert to PDF.
Step 2Upload the Excel file
After you've uploaded the Excel file to the Excel to PDF online converter, click "Convert."
Step 3Download the converted file.
When you've converted the Excel document, you should see "Conversion Completed." You can now save the document to your computer by clicking "Download."
Method 2. Convert Excel to PDF Online Using Google Drive
If you frequently use Microsoft Office Excel to share your work with others, you may have encountered a situation in which you needed to send an Excel file as a PDF to someone. The default method provided by Microsoft for this is straightforward. However, if you are unaware, there is an alternative method of converting an Excel file into a PDF file via Google Drive.
Here are the steps to do an Excel to PDF free conversion using Google Drive:
Step 1Go to Google Drive.
Sign in with your Google Drive credentials. If this is your first time using a Google product, you must create an account with Google.
Step 2Click the "New" button.
When finished, navigate to Google Drive and click the "New" button, as shown in the screenshot below, before selecting the "File Upload" option visible beneath it.
Step 3Upload the Excel file.
Next, navigate to the location of your Excel file and double-click it to upload it.
Step 4Open the file using Google Sheets.
When the upload is complete, return to Google Drive, locate your Excel file, right-click it, and select "Open with" > "Google Sheets."
Step 5Download as a PDF file.
Select "Download as PDF" from the "File" menu.
Step 6Export and Download.
Select "Download as PDF" from the "File" menu.
Method 3. Print Excel to PDF Online With Microsoft Excel Web
You can access a free online version of Microsoft Excel, just like PowerPoint and Word. In the online Excel program, you can create simple workbooks or open workbooks created by you or a colleague in the desktop version of Microsoft Excel in the online version.
Excel Online is a lightweight version of Excel that runs in your web browser, eliminating the need to install any software. Those familiar with the desktop version of Excel will find that creating a workbook in the online version is very similar.
Here are the steps to do an Excel to PDF free conversion using Microsoft Excel Web:
Step 1Go to the Microsoft website.
Visit "office.com." Scroll down to see the free versions of PowerPoint, Excel, Word, and a few other tools.
Step 2Choose Excel
Select the Excel icon/tile.
Step 3Open Excel file in Microsoft Excel Web
In the menu, select the desired Excel file. You can make changes to your Excel file before saving it.
Step 4Print the file
Excel's ribbon bar contains the "File" menu. Select "Print" to view the print preview.
Step 5Download the file as a PDF
Choose "Microsoft Print to PDF" from the print preview window and click "Print."
Part 3. Convert Excel to PDF Online vs. Offline – How To Choose?
There are advantages and disadvantages to using both online and offline PDF converters. It is critical to understand their differences to make the best decision for your needs.
Your computer has offline PDF converters installed. This means you can use them even if you don't have access to the internet. Online PDF converters, on the other hand, need an internet connection to function.
Before deciding, you should know a few key differences between online and offline PDF converters. Here are a few of the most important:
- Editing features
- Functionality
- System compatibility
- System resources
- Internet availability
- Pricing
- Security and Privacy
Difference Between Offline and Online PDF Converters
Here are some key differences between offline and online PDF converters:
Offline PDF Converters
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More user-friendly
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More features
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Available without an internet connection
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It can be more expensive
Online PDF Converters
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Cheaper
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Don't offer as many features
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Require an internet connection to work properly
To summarize, both PDF converters have advantages and disadvantages, but it is entirely up to you to determine which PDF converter is best for you. So, carefully consider your requirements and choose the best PDF converter.
Part 4. Wondershare PDFelement – Convert Excel to PDF With 1 Click
Wondershare PDFelement - PDF Editor is a powerful PDF software that can handle many PDF tasks. It explains why PDFelement is used by so many people, institutions, and organizations worldwide. Because it is an all-in-one PDF solution, you will take advantage of the most popular and sought-after PDF software features.
Check out the video below to learn more features of PDFelement.
PDFelement allows you to create, convert, edit, print, organize, compress, protect, share, and OCR PDF files. The benefits of PDFelement include its low cost, speed, ease of use, compatibility with various devices, and support for nearly all file formats. Download the free trial version to check out the amazing features. For a better experience, you can easily upgrade to the more affordable pro version.
PDFelement provides a simple and user-friendly interface for converting Excel to PDF. It can convert files to PDF in high quality and with original formatting preserved. With its high-speed batch file conversion feature, you can finish a great load of conversion tasks in seconds. There is no need to hire an expert if you are a beginner because everything is clear.
The steps below demonstrate how to convert Excel to PDF using the PDFelement:
Step 1Launch PDFelement
To begin, launch PDFelement and then click the "Create PDF" > "From File" button on the main interface.
Step 2Choose the Excel file
PDFelement should open a file explorer window. Select the Excel file to be converted to PDF, then click "Open."
Step 1Convert and Download
On the screen, the "Create PDF" window should appear. You can check the status of the process in this window. When it is finished, PDFelement will open the file in its interface. Finally, select the "Save" button from the "File" menu to save your new PDF file.
Conclusion
Learning how to convert Excel files to PDF is a common requirement for most Excel users, particularly when sharing your data with others. Excel makes it simple to save.xlsx files in various formats, including PDFs.
However, depending on your Excel version, you may prefer to use a conversion tool like PDFelement, which can be used with all Excel types and provides extra features to customize your PDFs. It is a common task to convert Excel files to PDF. Fortunately, it's fairly simple, and there are several options.