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How to Convert Excel to PDF Offline

2020-06-01 11:58:16 • Filed to: How-To-EN • Proven solutions

You may want to convert an Excel file to PDF for a number of reasons. Perhaps you want to send it to someone who does not have a Microsoft Excel reader or you want to make your document easy to read on different platforms. Whatever your reasons, how do you export Excel to PDF depends on the content of your file. If your file contains sensitive data that you want to protect, then you will want to export Excel to PDF offline. To help you in this regard, we are going to explore a number of easy ways you can use to export Excel to PDF offline.

Method 1. Export Excel to PDF Offline

One of the safest and easiest methods you can use to export excel to PDF offline is to use Microsoft office's Excel application. This is because you use the same tool used to create the file to export Excel to PDF offline free. This saves you the hustle of trying to download and install a new Excel to PDF converter offline, onto your computer for converting a single file. However, it is important to remember that you will need the latest version of the Microsoft office Excel or at least the Microsoft office 2007 Version. To use Microsoft office Excel to export Excel to PDF simply follow these easy steps:

Step 1: Open an Excel file

Locate the folder containing the Excel file you want to export to PDF and then right-click on the file then choose "Open with Microsoft office Excel". Wait for the file to open then proceed.

Step 2: Export Excel to PDF

Navigate the file and click on the "File" menu, then in the drop-down menu click "Export" then select the "Create PDF/XPS". Now enter your preferences and then hit the "Publish" button to export your Excel to PDF.

convert excel to pdf offline

Method 2. Export Excel to PDF Offline

The problem with using the Microsoft office Excel application to Export your Excel file to PDF is that it does not gives you tools to edit or alter your file once created. In this case, you NEED to use a powerful tool that gives you more options than just the ability to export Excel to PDF. The best tool you can use if you want to work on your PDF file after converting it to PDF is PDFelement. This is one of the best, most powerful, and sophisticated all-in-one PDF tools you can find. It is built to help you carry out any PDF function you want. It can be used to convert any file format to PDF and PDF to any document format. It can also be used to edit PDF, perform OCR on PDF files, annotate PDF files, and split and merge PDF files among other functions.

To use the PDFelement tool to export Excel to PDF offline simply follow these steps:

Step 1: Load your Excel File

Make sure that you have the PDFelement installed on your computer otherwise you will have to first download the program the install it before you can use it. Launch the program. Navigate to the Home Window and click on the "Create PDF" icon. Find the Excel file you want to convert to PDF, select to open upload it to the tool.

convert excel to pdf offline

Step 2: Save as PDF

Once you upload your Excel file, the process of converting it to PDF starts instantly. When done, simply then click "Finish" then click "Save as" to save your file on your computer as a PDF file.

convert excel to pdf offline


Method 3. How to Export Excel to PDF Offline

Another great tool you can use to export Excel to PDF is the Wondershare PDF Converter Pro. This is a dedicated PDF tool designed to help you create PDF files from different file formats such as Excel and PowerPoint presentations. It is powerful and can convert several files at the same time saving you time especially if you have many files you want to process.

To use Wondershare PDF Converter Pro to convert your Excel file to PDF follow these steps:

Step 1: Install the program on your computer

You need to have the Wondershare PDF Converter Pro program installed on your computer for you to use it. This means that you start by downloading and installing the program on your computer. Once this is done, launch the program then click "Create PDF" and upload your Excel file by either dragging or dropping it in the space provided or by clicking the "Add files" button and then selecting and loading it in the window that opens.

Step 2: Convert Excel to PDF

Once you have your Excel file loaded to the program select your preferred output settings and output folder and then click the "Create" button on the window to convert the file to PDF. Once done find your PDF file in the output folder you selected.

convert excel to pdf offline

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Audrey Goodwin

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