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10 Ways to Work with PDFs that Will Improve Your Efficiency

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2022-09-07 14:26:07 • Filed to: Knowledge of PDF Files • Proven solutions

The PDF format is extremely versatile. On the one hand, it can be viewed on any device without formatting or layout issues; on the other, you can easily edit it or convert it to other formats so it works with native applications like Microsoft Word or an image editor. This flexibility allows users to be more efficient with PDFs than with any other file format. Here are a few ways in which you can bump up your efficiency quotient with PDF files.

10 Ways to Work with PDFs

1: Edit a PDF

PDFs can be edited with a dedicated PDF editor such as PDFelement from Wondershare. Wondershare PDFelement - PDF Editor is one of the most affordable solutions for editing, creating, conversion, protection, and a range of other functions related to PDF document management. It is user-friendly and offers an intuitive interface with easy navigation. You can use this application on Windows, Mac, or iOS, making it as versatile as the PDF format itself.

In addition, you can convert PDF into the DOCX or DOC format without losing fonts or messing up the alignment and layout of your content. The biggest benefit is that content such as text can be natively edited in Word once you convert the PDF file in question. PDFelement also offers a range of editing tools that you can use to directly edit a PDF file and add, remove, or modify any existing content.

edit text

2: Sign a PDF

PDF files are typically used for forms because they can easily be signed using an electronic signature tool. With PDFelement at your fingertips, you can not only add electronic signatures to PDF forms and files, but also create and add handwritten and digital signatures (using the trackpad signature feature.)

sign pdf 01

3: Turn a PDF into an Image

If you have a PDF file that is primarily comprised of images, you can easily convert it into a single image file or multiple image files and then continue editing with an image editor. This is tremendously useful in the design industry where the output of a design project is usually in the form of PDF. Once the PDF is available, it can be converted back to a range of image formats such as PNG, JPG, BMP, GIF, TIFF, etc. using PDFelement’s powerful conversion engine.

save pdf as one image

4: Merge PDF Files

To better organize your PDF workflows, you may need to merge PDFs into a single document. PDFelement offers a feature called Combine PDF to do this, and it comes with some extras that you’ll find very useful. In fact, you can combine several PDF files and include a first page that contains the names of all the files that were merged. This acts as a reference page or a table of contents for the final output PDF.

You can even combine different file types into a single PDF using the Create PDF feature in PDFelement. This is one of the most frequently used features of PDFelement because it helps companies digitize their workflows and streamline them as PDF files.

combine pdf

5: Erase Existing Text

You’ll see a lot of free or cheap PDF editors that are not really true PDF editors. That’s because they cannot be used to modify the text in a PDF document. At best, they will allow you to mask the old content and overwrite new text on top. This causes issues like font inconsistencies, unnecessary PDF layers, and so on. On the other hand, a true PDF editor such as PDFelement will allow you to erase or modify any text in a PDF file. In fact, when you edit a PDF with PDFelement, it’s almost exactly like editing a DOCX file in MS Word. It’s that easy!

6: Remove Pages

With PDFelement at your disposal, you can not only remove specific pages of a PDF file but also add new pages, reorder existing ones, and renumber them in sequence. It’s as simple as dragging and dropping a page to reposition it or just clicking the Delete button after choosing the thumbnail. If you’ve worked with PPT slides in PowerPoint, you’ll see that the experience is very similar and extremely simple.

remove all highlights

7: Compress PDF

Although PDFs generally have a very small footprint of a few hundred kilobytes to a few megabytes, storing a large number of files can eat up your storage space over time. To avoid this, you can use the Optimize PDF feature in PDFelement, which can reduce your file size by more than 80% in most cases. It does this by removing unwanted elements, reducing image resolutions, and even compressing text elements. The process is extremely complex at the back end, but PDFelement allows you to do it with a single click. Just choose the output quality and hit Optimize - and you’re done!

compress pdf to word

8: Split PDF

The Split PDF task is just the opposite of Merge PDF. By splitting a large file, you can extract sections, chapters, and page ranges. Not only will the resulting files be smaller but it will allow you to keep just what you need and do away with the rest. When sharing, it helps you send only what you need to send.

split pdf pages

9: Annotate PDF

Annotations are an important part of the PDF workflow process. It allows you to make notes, communicate with others collaborating on the file, highlight content, and do a lot of things without touching the content itself. With PDFelement, the process is even more efficient because you can see a list of annotations and even annotate the annotations themselves. PDFelement offers a full range of annotation tools with all the extras you’ll ever need.

share pdf

10: Share PDF

The biggest advantage of using PDFs is that they can be shared easily across multiple channels such as web, email, chat, cloud, etc. Their small footprint makes them ideal for sharing, and the ability to protect them with passwords will ensure the safety and confidentiality of your information. With PDFelement, you get all the PDF sharing tools you need right within the interface, including sending a PDF to print.

share pdf


Now that you know several ways to become more efficient when working with PDFs, and the perfect tool for the job, you’ll be able to get through a lot more work in a shorter amount of time. With advanced features such as OCR, batch processing, form field data extraction, etc., PDFelement is your ideal PDF partner. It’s PDF, Simplified!

Free Download or Buy PDFelement right now!

Free Download or Buy PDFelement right now!

Buy PDFelement right now!

Buy PDFelement right now!

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Audrey Goodwin

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