How to Search for a Word in a PDF
Imagine you are dealing with a PDF file that has hundreds of pages and you need to find a specific word or phrase in that document. How'd you feel? Looks difficult, right? Well, it is very difficult to search for a specific word or a piece of text in a PDF file. And if you are looking for how to search for a word in a PDF, this comprehensive post will help you do so like a boss. Let's find below how to search a PDF with PDFelement - the most affordable and robust PDF tool.
Method 1: How to Search a Word in PDF by the "Search" Icon
We'll be featuring the most popular and easier methods to search for a word in PDF.
Step 1. Open PDF File
Launch PDFelement and open the desired PDF file that contains the words or phrases you are looking for. To open a PDF file, click "File" > "Open" from the menu bar or click on the "Open File" button on the bottom-left side of the window. If you have a Word file that can also be searched for a specific word or phrase.
Step 2. Search for Words or Phrases in PDF
Now, click the "Search" icon in the left vertical bar. A search window will appear. Type the word or phrase you are looking for, select preferences such as "Match Case" and "Match Whole Word", and press "Enter". The list of that specific word will appear under the search bar where you can select and work on your desired phrase.
- Match Case: If you select this option, the search results will be case sensitive.
- Match Whole Word: For example, you are looking for the word "and", and it is already a part of many other words such as Land or Bandage, by selecting "Match Whole Word", only the "and" as a separate word will be selected.
Step 3. Positioning Specific Matched Words
You can easily be moved to your desired phrase or word. Just click on the phrase in the list and it will be moved to that piece of work.
So, this is how to search keywords in PDF without any hassle. Now, let's move to the second method and learn how to search words in a PDF using the alternative method.
Method 2: How to Search a PDF for Words and Phrases by Pressing "Ctrl+F"
Step 1. Ctrl + F
Launch PDFelement and open the desired file using the "File" menu or clicking on the "Open File" button. Once the file is opened, press "Ctrl + F" and a "Find" message bar will appear. You can type any word or phrase in the search bar and find it in the document. But if you have more specifications then don't worry, PDFelement has got much more for you. Move to the next step for more options.
Step 2. Set the Properties for Replace
If you have more specifications such as you are looking for the text in the bold font or a specific size, you can find that too in this step. In the "Find" menu, click "Replace with" and a new "Properties" bar will open. Now, you can set the font type, size, color, and many other preferences.
Step 3. Find and Replace
Also, if you need to replace that specific word or phrase in the single or multiple locations, you can write the new text in it which will be replaced with the old text. Just like the previous step, you can find and replace the word or phrase based on several preferences including text color, size, font type, underlined text, italicized text, and many more.
So, this is how you search for a word or phrase in a PDF and replace it with the other text if needed. Wondering how to search for a text in a scanned document? Well, fortunately, PDFelement is powerful enough to help you in this regard.
Method 3: How to Search Text in PDF if It is Scanned
Let's find out below how to search a scanned PDF file for a specific word, phrase, or set of words.
Step 1. Turn Scanned PDF into Editable Text with OCR
To search for a word or phrase in the scanned PDF file, you need to convert it into the editable text with OCR. To do so, open your scanned PDF document in PDFelement. When you open a scanned PDF file in PDFelement, it automatically detects the scanned document and offers to perform OCR. So, click the "Perform OCR" button to change it into the editable format.
Now, you have to choose one of the 2 options: 1) Searchable Text Image 2) Editable Text.
In the "Searchable Text Image" option, you can just find and read the desired text while in the "Editable Text" option, you cannot only find the text but can also edit and replace it. You can also change the language and customize the pages if needed.
Step 2. Search Words in Scanned PDF
If you are looking for a specific word that is used more than one time in the PDF and is spread over several locations in the file, you can do it easily. Once the scanned PDF document is converted into editable text successfully, click the "Search" icon in the vertical menu bar on the left side and a search bar will appear.
Now, type the word in the Search Bar and select "Match Case" and/or "Match Whole Word", if needed. By doing this, you will be able to search for a word based on case-sensitivity, as well as, a separate word too. We have already explained both of these features above in the first method.
Final words: So, these were the three different tutorials to search for a word, keyword, or phrase in a PDF file using three different methods. In the third method, if have also taught you how you can find and replace a word in a scanned PDF document using the PDFelement OCR feature.
Video on How to Search a Word in a PDF
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