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Does your group need to create a presentation for your thesis? Does your team need to create a slideshow for a project pitch? Many times, one person is tasked with creating the PowerPoint presentation. The problem with that is that the slides may not align with your teammates' prepared speeches. So, instead, we suggest that you collaborate in PowerPoint. Have each member edit the slides for the parts assigned to them.

In this article, we will discuss three ways your team can collaborate on PowerPoint. There are also some extra tips towards the end!

collaborate on powerpoint
In this article
  1. How To Collaborate on Powerpoint
    1. Collaborate on PowerPoint by Uploading the File to Wondershare Document Cloud
    2. How To Share the PowerPoint in Wondershare Document Cloud to Enable Collaboration
    3. How To Comment on Collaborative PowerPoint in Wondershare Document Cloud
    1. How To Start Collaboration PPT on Google Drive
    2. How To Collaborate on PowerPoint Using Google Slides

Method 1. How To Collaborate on Powerpoint

You can share a PowerPoint file with multiple people and let them edit it. It's a built-in feature that makes collaborations seamless. This is how you use the said feature:

  1. Open your PPT file with PowerPoint.
  2. Click File > Share.
share option in powerpoint
  1. On the pop-up window, click Anyone with the link can edit.
changing the permission settings in powerpoint
  1. Select Specific People > Apply.
limiting access to the collaboration ppt
  1. Add the email addresses of your groupmates.
adding the email address of teammates
  1. Click Send.

Please note that you will not see the changes made by others in real-time. You can simultaneously edit the PowerPoint file, yes. However, the changes are not immediately reflected at the end of each editor. This may result in editing conflicts, where two or more editors have changed a section of the PowerPoint.

Thus, you will need to resolve these issues. Otherwise, the PowerPoint will become more confusing for your team. Needless to say, it is counterproductive. You did not learn how to make a collaborative powerpoint to reach that outcome.

Method 2. How To Make a Powerpoint Collaborative Using Wondershare Document Cloud

You can also use alternative tools to collaborate on PowerPoint. This is the route to take if a member does not have Microsoft PowerPoint unlocked. One of the best tools to use is Wondershare Document Cloud and Wondershare PDFelement. They allow you to share the PowerPoint presentation as a PDF. Your teammates can view the converted PDF, comment on the PDF, and collaborate on the PDF to tell you about the changes they want to make.

There are other tools that also offer that. So, why choose Wondershare Document Cloud? One word: security. With Wondershare Document Cloud, you can rest assured that your data will not be leaked.

Follow these steps to make a collaborative PowerPoint using Wondershare PDFelement and Wondershare Document Cloud.

Part 2.1. Collaborate on PowerPoint by Uploading the File to Wondershare Document Cloud

The first step is to upload the PowerPoint to Wondershare Document Cloud in order to be able to share it with your team.

  1. Open Wondershare PDFelement. Click + > From File.
creating a new pdf in pdfelement
  1. Open your PowerPoint file. Wondershare PDFelement will automatically convert it to PDF.
  2. Click File > Save to Cloud > Document Cloud.
saving pdf to document cloud
  1. Alternatively, Save the PDF.
  2. Launch a web browser and go to Wondershare Document Cloud's website. Log into your account.
logging into wondershare document cloud
  1. Click Upload File. Upload the PowerPoint presentation that you converted to PDF.
uploading pdf to wondershare document cloud

Part 2.2. How To Share the PowerPoint in Wondershare Document Cloud to Enable Collaboration

When you upload a file to Wondershare Document Cloud, you are still the only one with access to it. To give others access to the PPT, you must share it with them. This is how you do it:

  1. Find the file that you uploaded to Wondershare Document Cloud.
  2. Click the three dots > Share.
share option in wondershare document cloud
  1. Click Designated person.
  2. Add the email addresses of your teammates.
sharing document in wondershare document cloud
  1. Optionally, modify the Permission settings.
  2. Click Send.

Part 2.3. How To Comment on Collaborative PowerPoint in Wondershare Document Cloud

What if your teammate was the one who uploaded the PowerPoint? You can comment on the file to let the other users know about what you think. Here is your guide to commenting on the said file.

  1. Log into Wondershare Document Cloud.
  2. Click Documents > Shared by Others.
document cloud shared by others folder
  1. Open the PowerPoint presentation.
  2. Click Add comment.
add comment option in document cloud
  1. Select the commenting tool that you wish to use.
commenting tools in wondershare document cloud
  1. Select the text where you want to comment on.
  2. On the Comments panel on the right, a bubble will appear. Type your comment in there and click Post.
commenting on powerpoint in document cloud

Method 3. Collaborate on PowerPoint Using Google Slides

Can you collaborate on PowerPoint for free? Yes, you can. Google provides its users with a set of online tools you can use for document management. One of these tools is Google Slides, an online platform for creating and editing slideshow presentations. To access this tool, you just have to create a Google account.

Part 3.1. How To Start Collaboration PPT on Google Drive

You need to upload the PowerPoint file to Google Drive to make it accessible to your team, then your teammates can collaborate on Google. Follow these steps:

  1. Launch a web browser and go to Google Drive. Log into your Google Account.
  2. Click New > File Upload. Upload the PowerPoint file.
uploading powerpoint file to google drive
  1. Open the file. It will open in Google Slides.
  2. Click Share.
share option in google slides
  1. Add the email addresses of the people you want to be able to edit the PowerPoint.
sharing powerpoint with teammates
  1. Click Share to turn it into a collaboration PPT file.

Part 3.2. How To Collaborate on PowerPoint Using Google Slides

Here's how to comment on PowerPoints uploaded on Google Slides. Note that you can edit the PowerPoint and make changes yourself. But we strongly recommend that you inform your team about the changes you want to make first.

  1. Open the PowerPoint.
  2. Click the element where you want to comment on. You can comment on text, images, or full slides.
  3. Click Insert > Comment.
inserting new comment in google slides
  1. Type your comment on the bubble that will appear on the right of the slides. Click Comment.
posting comment in google slides

Conclusion

You can collaborate on PowerPoint to ensure every team member knows their parts in the presentation. It's also a great way to get all members involved in the presentation's creation. You can use Microsoft PowerPoint itself to share the PPT files with your groupmates. But it is not the only tool you can use for that.

One great alternative is Wondershare Document Cloud and Wondershare PDFelement. They allow you to share PPT files securely and collect inputs from your teammates through comments.

People Also Ask

    Here are some questions people ask after the "how to collaborate on PowerPoint" question.

  • 1. What if there are conflicting edits during the collaboration?
    When you share a file in PowerPoint, multiple people can edit it. However, the changes are not reflected to everyone in real-time. That said, there are times when two or more people edited the same text or images. The changes they made may be different. When you close a PowerPoint, you will be able to see the edits your team has made. Review this to resolve conflicting edits.
  • 2. Can you see previous versions of the presentation?
    Yes, you can. Office tools save previous versions of a file. You can view them and even restore them. This is a shortcut when you want to reverse all the edits made in the PowerPoint after a certain session.
  • 3. In what scenarios would you need to collaborate in PowerPoint?
    You collaborate in PowerPoint when creating presentations for team presentations. You may have assigned someone to discuss certain topics or parts of the presentation. It's wise to make them edit the slides themselves so that they have full control over the flow. Otherwise, their speech may not align perfectly with the PowerPoint slides.
Audrey Goodwin
Audrey Goodwin May 22, 24
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12 years of talent acquired in the software industry working with large publishers. Public speaker and author of several eBooks on technical writing and editing.