Over time, technology began to be adopted in our culture. With increasing frequency, digital tools started to emerge that help us perform all kinds of tasks in a much more immediate, responsive, secure, and personalized way. PDF is one of the technologies that has helped the most in the evolution of services, and below, I'll explain how.
Part 1. Why Choose PDF for Government Digital Document
PDF technology has been without a doubt one of the most valuable tools for automating services, especially government services. Government services follow very rigorous protocols because they must guarantee that all citizens can access them. For this, it's necessary to maintain a registry that allows monitoring of the particular case of each individual. This task is complex to carry out, but it is achieved thanks to the issuance of documents that enable the identification of citizens and the government services to which they have had access.
PDF technology guaranteed that anyone could have an unforgeable digital copy of their paper documents and thus continue to advance with the automation of government services. Today, these automated services have brought enormous benefits that have completely revolutionized how government services are managed. Below I will discuss these advantages in detail.
1. Eliminate the need to print
Digital resources have been reducing the use of paper and ink for decades. Using digital documents offers a reading experience equal to or better than that provided by traditional media. Currently, practically anyone has a device to display a document accurately, especially if it is a PDF document. This format is designed to ensure that the reading experience is accurate, comfortable, and practical.
2. Reduce workflow errors
Technology is constantly evolving and is focused on complementing human effort. Many of the digital tools that we have today assist the user so that he does not make any mistake, allowing people to focus on other tasks simultaneously and increase their productivity considerably. The PDF format is no exception. It is possible to restrict read or write permissions on specific sections of a document, reducing the probability of making mistakes to practically zero.
3. Supply electronic signature and digital signature
As we all know, government services must ensure the legitimacy of their processes. For this reason, proof of identity is required to sign any document related to the acquisition of government services.
For this reason, until recently, government agencies did not agree to the use of digital media to manage their services. However, this changed when new technologies emerged that made it possible to guarantee the legitimacy of a person's identity through encrypted security systems. PDF documents have a very particular characteristic. With the help of specialized software for managing PDF documents, allow adding digital signatures and electronic signatures. You can create signature with PDFelement.
4. Maintain compliance
As I mentioned earlier, PDF documents allow you to set read and write permissions for specific document sections. This means that the documents are practically unforgeable and do not degrade over time, allowing working with these documents as an accurate reference to the terms and conditions of any service.
5. Improve security with password<
Probably one of the biggest concerns for anyone when keeping digital copies of their legal documentation is that it could fall into the wrong hands. However, this does not have to be a problem. Using specialized software such as PDFelement, it is possible to assign passwords to protect documents that may contain sensitive information.
6. Reduce compliance burden and business risk
The use of documents in digital format such as PDF reduces costs because they replace ink, paper, and printers. In addition, it's easy to back up and minimizes the time and cost of many administrative processes since when working with software, it is responsible for assisting the user so that he does not make mistakes and facilitates the transfer of documents safely.
7. Increased customer satisfaction
The goal of implementing new technologies is to increase operational efficiency, reduce costs, and provide customers with a better experience. It is possible to allow clients to carry out most of their procedures from home using web platforms, digital documents and smart devices.
8. Improved responsiveness to customers
Thanks to the immediacy offered by digital tools, it is possible to offer automated services, without waiting times, from anywhere and with immediate results. For these reasons, working with digital tools and documents such as PDF files is a standard today.
Part 2. How Does PDF Technology Service Public Sector
One of the main concerns regarding the automation of public services is that without the supervision of one person, someone may make a mistake or try to take advantage of the situation. However, public and government agencies solve this problem by using the PDF format due to the quality, security, interoperability and compatibility features they offer. Next, I will talk about the characteristics of the services that work with PDF technology in the public sector.
1. Citizen engagement and experience
Day-to-day tasks are time-consuming, and most of these tasks cannot be skipped or postponed, so it is no wonder that one of the people's main concerns is time. Today, almost anyone has a smart device, so automated public services are the best option. They save time, are easy to use, are safe, reduce costs, and clients can request specialized attention at any time if needed.
2. Remotely onboarding employees
For public and governmental organizations, having technology as the primary work tool is a huge logistical advantage, allowing them to work from different places. This means that, as a customer, you can have professional and specialized support at any time, without any setback.
3. Records management
In the past, the only way to keep records was by keeping copies in file cabinets, so storing, organizing, backing up and searching for documents was a complex task. It was required for an archivist to manage these records organizing them by date or alphabetically. At present, these tasks can be carried out effectively in just a couple of seconds by software.
4. Public safety and justice
Due to the systematic complexity of justice, a trial can take a long time to conclude. This is not only due to the legal challenge of deliberating an outcome. These processes often take so long due to the logistical complexity of keeping everyone involved in the same place without depriving them of their freedom. This is why more and more people are choosing to replace conventional trials with remote automated digital processes.
5. Health and human service
Today we have cloud storage services that allow you to store and dispose of your digital documents anywhere, including medical records, IDs and insurance policies. This has represented a very positive change since, with the help of digital tools, it is much easier to carry out the administrative procedures necessary to provide care and service to people.
Technological innovation has solved everyday problems since the beginning of time. Today, we live in a digital age. It is increasingly common to replace work methods and tools with digital alternatives. The PDF format is a clear example of how it has revolutionized government and public service management protocols through technology. All you need is a smart device and PDF file management software like PDFelement to carry out all these tasks in just a few seconds.