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Collecting Form Data with Automatic Data Extraction

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2022-09-06 10:19:44 • Filed to: PDF Form Solution • Proven solutions

Forms offer business and individual an excellent platform to collect data and information. Wondershare PDFelement - PDF Editor is one of the many tools available for data extraction. Its extraction feature enables you to lift data from scanned PDF files and edit the same without the need for additional applications. Plus, PDFelement enables batch data extraction from multiple PDF forms, which helps save time and resources.

How to Perform Automatic Data Extraction

Step 1. Open PDF Document

Launch the application and open your target PDF file in it. You can then upload your scanned PDF forms. The app gives you different options for file uploads, including the traditional drag-and-drop feature.

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Step 2. Extract Data Automatically

With the file uploaded, you can simply select the "Form">"Extract Data" button and watch as the magic happens. PDFelement provides two methods for you to extract data, from form fields or from selected area. You can choose either option to extract. After each form extraction, the extracted data is saved in a CSV file that can be accessed using spreadsheet applications like MS Excel.

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The Most Capable Tool of Automatic Data Extraction

When you scan your forms in readiness for digital conversion, you often end up with multiple image or PDF files. If the purpose of the conversion is purely to archive the files, then basic scanning might be all you need. But, if you need to lift data from the scanned forms, a data extraction application with OCR (optical character recognition) capabilities is a must-have.

Data extraction is a critical process for business, educational and government institutions, and individuals who find themselves dealing with forms on a regular basis. Applications like PDFelement will help users extract data from multiple forms simultaneously, which helps save precious time and human resources.

Whenever you can, however, always go for a tool that gives you more control over your digital documents in addition to data extraction. That way, you can have a cost-effective process that helps you stay sane, productive and organized.

Individuals who need to act on the data using software may need to insert data on each form manually, which can take ages when a couple of forms are involved. Plus, the digital archiving process can steal a lot of productive time from workers as they lift individual data from each form manually. This is where automatic data extraction applications come in handy.

PDFelement also couples extraction with a complete set of additional features, including PDF editing, conversion, creation, and addition of digital signatures, annotations, passwords, and other modifications on PDF files. So, with PDFelement, you are not only able to extract data, but perform a whole barrage of edits on the resulting CSV file.

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Margarete Cotty

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