Best Tips and Solutions for Going Paperless at Home & Office
Whether you admit or not, "Global Warming is real" and we will have to protect our environment by planting more trees, making it more green to make is habitable place for us and our next generations. Every day we use tens of hundreds of papers to print different documents, agreements or letters. So, if we go paperless at home, we can avoid using papers and print the documents in the form of PDF format, save letters, documents or agreements in the PDF format. There are plenty of advantages of going paperless at home such as you can save a lot of money, save electricity, help you to protect the environment and can save a lot of time to avoid printing long documents. There are different ways or products which can help you to go paperless at your home office. Here's a list of all those products.
Steps for Managing Paperless Contract Files
The first and most important thing that you need is a good quality scanner which can scan multiple pages at the same. Scanning all the pages and saving them on your computer will not only let you go paperless but will also save you a lot of space from your cabinets. Normally, the scanner available in the market will let you scan one page at one time which will take a lot of time.
The best alternative to solve this problem is to buy a professional Scanner which have high capacity feed, so, you don't have to feed one page at one time. Moreover, the scan should scan both sides of the pages to avoid changing sides of the pages' every time.
One of the most important thing to get rid of all the pages is a shredder which can shred all documents instantly. You can also through the documents in the recycle bin but it will be very heavy and the documents many contain important information. Shredding all such documents will not only cut the documents in small pieces, so, most of your information can be discarded in a perfect way.
Normally, the shredder has the bag and after disposing multiple pages, you can simply dispose of them without any problem. The most important thing while selecting the shredder is the rate at which it can shred the papers. So, if you are using a fast shredder, it will not only save you a lot of time but will also save the hassle of destroying multiple pages.
3. Evernote or Other Cloud Service
Evernote is one of the most popular note taking application available for Windows, Mac OS X, iOS, Android and even the web service. It will let you quickly create the document and save them on the cloud within few seconds. In other words, it will be the storage space for all of your documents that you have scanned using the high-quality scanner. Evernote comes with free and premium services; the pro version will let you upload documents up to 10GB to save on the cloud storage.
Although it is famous for making quick notes and lists, but it also has the professional feature such as the tool to edit the scanned documents from your computer. You can also quickly save the Emails from your email account to the Evernote with 1-click option and it is also the simplest tool to annotate the PDF file on your computer. You can make different folders in the Evernote and can save the documents according to the priority of the documents.
4. PDFelement for Business
We saved the best product for the last, PDFelement for Business is your all-in-one creator, converter, editor and form-signing application. If your scanner is saving the documents in the Image format, you can convert these Images to PDF files using Wondershare PDFelement and it will also let you annotate or edit all such documents. From Images to text, you can modify anything present in the PDF file and the most important thing is the "OCR" or optical character Recognition feature which is necessary to edit text in the scanned documents.
You can add built-in stamps present in the program or can sign the documents using the digital signing feature present in the program. So, virtually, you will never need any paper again and you can even sync these documents with the cloud services. So, you can access them any time you want. Wondershare PDFelement is available for both windows and Mac OS X and the user-interface of the program is very intuitive which seems perfect for most of the PDF users. Here's the step by step guide to go paperless at home.
Steps for Going Paperless at Home or Home Office
Step 1: Scan Everything
In order to go paperless at your home office, you will need to scan every document and save it as the PDF or picture on your computer. We will recommend you to save the documents as PDF, because it is more secure and you can edit the document or can modify the document whenever you want.
Step 2: Store and Sort Scanned Documents
No doubt the documents will be saved on your computer but we will highly recommend you to save the documents on the cloud services or the Evernote. So, if you face a problem on your computer, you can easily restore your document using the username and password of your account.
Step 3: Edit Scanned PDF if Necessary
If you want to make editing in the documents, you should use PDFelement for Business to make any scanned document. You can even make changes to the documents which are scanned as images. Using the OCR feature, you can make different changes in the file. Moreover, if a particular file has more than 10 pages, you can save all pages in one PDF file which will make it easy to identify the document and will save you a lot of time.
You can also delete PDF pages using Wondershare PDFelement or can directly save or upload the documents from your computer. Wondershare PDFelement also offers the business solution to cater the needs of different companies, if you own a company, you can talk to our representative to know more about the pricing.
Step 4: Go Paperless at Home Always
Once everything is set up, documents have been shredded and upload on the cloud or Evernote, the last thing that you need to do is keep the habits of going paperless at your home. Here are some professional tips to keep the habits of going paperless at your home.
How to Keep the Habit of Going Paperless at Home
- First of all, reduce the letters that you receive in mail every day. Open your bank or credit card company's website and subscribe for the statements in the E-mail rather than mail
- Secondly, link your bank account with important companies such as Cable, Gas, heat and automatically pay your bills with one click.
- By doing the first two steps, you will reduce more than 50% volume of the papers that you receive every week. The next thing that you need to do is to instantly scan every document that you receive in mail.
- If you have a print something from the web, print it as the PDF on your computer. You can use PDFelement to do this task.
Buy PDFelement right now!
Buy PDFelement right now!
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