Top 3 Paperless Document Management Software

Elise Williams

2024-09-27 19:04:05 • Filed to: Software for Business • Proven solutions

We are living in a digital world where everything is shifting towards the computers, smartphones or robotics. Gone are the days when you had to store all of your documents in the cabinets which were not only heavy but also used to take a lot of space in your home or offices. Nowadays, a new trend is in for the home office and is called paperless documentation which encourages people to reduce the paper consumption and store more of the documents digitally. When we talk about the paperless documentation, the first thing comes in the mind is the management of these digital, that’s where the paperless document management tool hops in. Here’s the step by step paperless document organization guide which will tell you all the details on how you can manage paperless documents. The best 4 paperless document management software includes:

Top 3 Paperless Document Management Software

1. PDF Transformer Pro

PDF Transformer pro is another paperless document management software which will let you edit or convert the scanned documents from your windows computer. Once you scanned your documents, you can quickly transfer them to PDF transformer pro and make changes to these documents. Apart from that, it also provides several options to convert or extract the specific portions from the PDF file. This tool also has the OCR but still lacks many professional level features such as you cannot directly upload the documents to the cloud services and there is no mac version available for the program.

2. Evernote

Evernote is one of the most popular programs to take and organize notes on Windows, Mac, iOS, Android, and Chrome OS devices. Unlike other professional PDF editors, there is no option to edit the text or images in the PDF file but it has the OCR feature in the premium version which costs $5/month. Moreover, you do not need to purchase a separate cloud service as you can store documents right in the program without any difficulty. The user interface of the program is perfect for easily organizing or managing Paperless PDF documents on any computer.

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3. Adobe Acrobat

Adobe Acrobat does not need any introduction; it is undoubtedly one of the most popular programs to manage any kind of PDF file. The only downside of the program is the price which is around $400 for one-time purchase or $15/month to use on multiple devices. As the program provides the features to create, edit, convert, merge, and split the PDF documents, it also has the professional level OCR feature. Moreover, you can also digitally sign the documents using Adobe Acrobat Pro DC for any operating system.

Once you have selected the perfect paperless document management software, the next thing that you need to do is to manage all the PDF files. Here’s how you can do that.

4. PDFelement

The best software to manage paperless documents is the PDFelement for Business with unlimited capabilities. From creating a new document on a blank sheet to editing the already present document, converting the existing PDF documents to signing them digitally, combining different PDF files to splitting them into different parts, this tool can do everything.

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The best thing that most users like about this program is the simple and intuitive interface with all these options in the simplest manner. Apart from the basic features of PDF editors or converters, it also has professional-level features such as OCR to edit scanned documents, convert Webpages to PDF files, share documents instantly with other users, or upload them directly to Dropbox. All these features are packed in a small yet most useful paperless document managing tool that you will find on the internet.

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Steps for Managing Paperless Documentations

The most important thing about managing paperless documents is the filling system. You will have to arrange all PDF files just like you used to arrange in your cabinets. You can make different folders for different kinds of files. We will highly recommend you to name the PDF files as simply as possible as it will help you to find the perfect file as easily as possible. You can also install a perfect document searching tool for windows; Search everything, which is open source and absolutely free of cost.
Save all of your important incoming emails as the PDF files. Mac OS X provides the “Save as PDF” option in most of the document editing tools while Windows users can install a "Paperless Printer", a virtual printer to save any document as a PDF file on the computer.
Use the cloud services, and make a backup of all of your files on the cloud services such as Dropbox or Google Drive, we will recommend you to purchase the paid version which you can select depending upon the storage capacity.
List all the documents that you have saved on your computer in Notes file on your Mac or Evernote on a Windows computer. In this way, you will remember what type of files you have saved on your computer.

After managing paperless documents or using the appropriate software, you will be in safe hands to go paperless for documents. The best tool to manage paperless documents is the Wondershare PDFelement which is not only affordable but also provides all the professional features. What program are you going to manage paperless documents? Let us know in the comments section below.

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