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Best Alternative for Foxit PhantomPDF Business

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2024-04-18 14:00:40 • Filed to: Software for Business • Proven solutions

Businesses standardizing on one PDF solution is a move that makes sense. It streamlines document processes by removing compatibility issues. One of the leading software is Foxit PhantomPDF Business; thus, it is a popular choice. This article will help you decide whether or not it is the right PDF solution for your business. It presents you with a review of the tool, plus its best alternative.

Part 1. Foxit PhantomPDF Overview

user interface of foxit phantompdf business

Foxit PhantomPDF Business is a popular PDF solution for businesses of different sizes. It offers an extensive collection of features that can help businesses achieve their goals. Also, Foxit PhantomPDF has a user-friendly design. So training employees on how to use it takes little time or may be unnecessary.

Knowing what features this tool offers will help you decide whether it is the tool for you. To help you with that, here are Foxit PhantomPDF Business' key features.

  • Foxit PhantomPDF offers an eSign feature that lets you sign documents with certified digital signatures.
  • Foxit PhantomPDF is a powerful PDF editor. It allows you to add text and multimedia to PDFs, as well as change document layout and more.
  • It has integration with leading Content Management Systems and cloud storage systems. Businesses can use this for collaborations.
  • This tool allows you to export PDFs to other formats like Word, PowerPoint, Excel, HTML, Text, and more.
  • Foxit PhantomPDF is a trusted creator of fillable forms. It allows you to make PDF, PDF/A, PDF/X, and PDF/E from any format or webpage.
  • It allows you to protect sensitive documents with passwords. You can also permanently redact PDF content. Moreover, Foxit PhantomPDF offers AI-based redaction, which helps people who don't know what information to redact.
  • Foxit PhantomPDF offers OCR, enabling you to more easily digitize paper documents.


  • Foxit PhantomPDF Business offers all the necessary PDF tools for businesses.
  • It is easy to use.
  • Its integrations offer effective document management.
  • The AI-based redaction helps save time.


  • It requires a separate purchase for the eSign feature.
  • Foxit PhantomPDF is a bit expensive.


PDF EDITOR SUITE PRO FOR TEAMS 2023 - $13.25 per month for one user.

Part 2. Best PhantomPDF Business Alternative - Wondershare PDFelement

wondershare pdfelement on different devices

Wondershare PDFelement is the best alternative to Foxit PhantomPDF Business. It is more affordable. Furthermore, Wondershare PDFelement also gives you access to an impressive number of PDF tools. It offers PDF collaboration tools, OCR, Form management, and more.

Here are this tool's key features:

  • Wondershare PDFelement is one of the leading PDF editors. It lets you add text, images, or hyperlinks or edit existing ones. It lets you edit PDFs like Word.
  • It offers a regulation-compliant eSign feature. You can sign documents or collect signatures easily.
  • Wondershare PDFelement can integrate with existing business systems. IT support MSI through GPO, Windows SCCM, Windows Terminal Server™, Citrix™, etc.
  • The self-serve license manager allows you to assign, revoke, and manage end-users.
  • Wondershare PDFelement allows you to quickly create fillable forms with its smart form creator. It is also able to instantly make non-interactive forms interactive.
  • Wondershare PDFelement offers a fast PDF converter.
  • It offers collaboration tools. You can share documents using shareable links, QR codes, or as email attachments.
  • Wondershare PDFelement has an OCR function that recognizes over 20 languages.
  • It has great annotation and commenting tools, which are also great for reviewing documents.

Part 3. What Wondershare PDFelement Offers to Different Industries

Here is how Wondershare PDFelement helps businesses from different industries.

1. Legal

Legal professionals deal with so many PDF documents due to the format's desirable features. But many of these are scanned documents. So the text in the PDF is neither searchable nor editable. Wondershare PDFelement's OCR function helps solve that problem. Since it supports over 20 languages, people from many parts of the world can use it.


Lawyers also work with documents that often contain sensitive information. PDFelement's redaction and password-protection features help protect this information.

Other uses of PDFelement in the legal field are for signing documents, creating court-friendly documents, and Bates stamping.

2. Government

The daily work of government employees involves working with a large number of PDFs. Wondershare PDFelement provides them value with its batch processing capabilities. PDFelement also acts as a fast document converter. Government employees can quickly turn PDFs to other formats or turn other files into PDFs. Wondershare PDFelement also allows users to create or fill out forms, which are common tasks in this setting.


3. Publishing

Publishers' work revolves around PDFs. So the competition between PDF editors in this sphere is tough. That said, what puts PDFelement above other options?


Wondershare PDFelement helps streamline the workflow through its sophisticated tools. For starters, it can combine multiple files into one document in just a few steps. Additionally, PDFelement allows you to put watermarks on manuscripts and illustration drafts. It helps with protecting the copyright.

Besides those, Wondershare PDFelement also helps with proofreading. You can leave notes and comments. Or you can utilize the power of AI to proofread text or a document.

4. Finance

Tax forms, financial statements, and receipts are only some of the documents workers in Finance handle every day. Wondershare PDFelement helps them convert these paper documents into high-fidelity PDFs.


Furthermore, Wondershare PDFelement lets users quickly create fillable forms. Also, you can find templates for financial statements, financial reports, IRS forms, balance sheets, budget plans, etc.

With these tools, Wondershare PDFelement helps people in the finance field streamline their workflow.

Part 4. What People Say About Wondershare PDFelement

Let us hear from people who used Wondershare PDFelement for work about what they think of the tool.

1. Maurice Trapp Group

New Zealand-based company Maurice Trapp Group is a business in the Insurance field. They chose PDFelement as their PDF solution, and they are happy with the results.

IT Manager Kirsten Raynor says that they are happy with PDFelement's range of features. In Particular, they liked the software's PDF editing capabilities. She says that "being able to merge or export pages through a drag and drop method has been very helpful."


ALCONS ENGINEERING Ltd. is a mid-tier civil engineering firm. They used to manually handle document management. As such, it was time-consuming and tiring for the workers. Then, they adopted PDFelement, which enabled them to cut 30% of document-processing time.

Project Manager Bogdad says that PDFelement enabled them to do tasks that matter and bring value rather than "grunt work."

alconss engineering ltd

3. Ingelmunster

Ingelmuster is a municipality in West Flanders, Belgium. Like many places in the world, they are going digital. They were looking for a tool that could improve their telework & digital work capability.

Wouter Verhels, Dienst IT, explained their criteria. They wanted a feature-rich, cost-effective, and user-friendly PDF solution. They ended up with Wondershare PDFelement. "PDFelement has a lot of functions to make work more productive and efficient," he says.

4. Lawyer

Lawyer Ilaria Baisi has daily interaction with a lot of documents and basic paperwork. Thus, she needed a reliable PDF solution to help with her work. She tried Wondershare PDFelement, and it is now her go-to PDF tool.

Ilaria says that she likes how PDFelement is an all-in-one solution. It lets her annotate, compile, sign, and convert files. She adds that she loves PDFelement's very intuitive design.

Part 5. Comparison Table Between Foxit and PDFelement

Here is a comparison between Wondershare PDFelement and Foxit PhantomPDF. The grades were collected from G2, the world's most trusted software market.

Wondershare PDFelement
Foxit PhantomPDF
Meets Requirements 9.0 9.3
Intuitive Interface 8.9 9.0
Ease of Setup 9.2 9.2
Ease of Admin 9.0 9.0
Support Quality 8.6 8.9
Effectiveness as a Business Tool 8.9 9.1
Product Direction (% Positive) 9.0 8.7
Business Plan Pricing:


$139/one time/user

PDF EDITOR SUITE PRO FOR TEAMS 2023 - $13.25 per month for one user.


Foxit PhantomPDF is indeed one of your best options for a PDF solution for business. However, it is not your only choice. Wondershare PDFelement is also a fantastic one. It is a feature-rich tool; it has every PDF tool you need in one place. So rest assured that it will boost efficiency and productivity.

Wondershare PDFelement is also very affordable. Thus, you can cut a significant amount from operating costs. Companies that tried it were able to save up to 70% more. So there is no doubt that this tool can aid business growth.

Free Download or Buy PDFelement right now!

Free Download or Buy PDFelement right now!

Buy PDFelement right now!

Buy PDFelement right now!

Up to 18% OFF: Choose the right plan for you and your team.

PDFelement for Individuals

Edit, print, convert, eSign, and protect PDFs on Windows PC or Mac.

Perpetual Plan
$129.99 $159
$129.99 $159
PDFelement for Team

Give you the flexibility to provision, track and manage licensing across groups and teams.

Perpetual Plan
$139/user $159
Contact us to learn more about the custom services we can do for you.
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Audrey Goodwin

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