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Easiest Ways to Extract Data from PDF

Nov 15,2019 • Filed to: How-Tos • Proven solutions

Obtaining data from a PDF enables you to organize and rearrange the data on your computer efficiently. Then you may wondering how do I extract data from a PDF file? In this guide, you'll learn three different ways to extract data from PDF with PDFelement.

Extract Data from PDF

Step 1. Open a PDF Form

Drag and drop a PDF form in the program to open it directly. You can also use the "Open File" button. From there, you can browse through the PDF forms on your computer to find and upload the appropriate file.

extract data from pdf

Step 2. Extract Table from PDF

Once the PDF form is open in the program, click on "Form > Data Extraction" and then select the option of "Extract data from PDF form fields". Then click "Next" to Proceed.

extract table from pdf

Step 3. Start the Extraction Process

A new dialogue window will appear. You can then upload all your PDF forms for batch data extraction. Finally, click on "Start" and specify the output folder for the spreadsheet. Hit the "Save" button to start the data extraction process.

extract data from pdf to excel

Step 4. Open the Extracted Excel

By clicking on "Save", the program will extract data from your PDF form into a CSV file. When the process is complete, the "Start" button will be turned into a "Finished" button. Click on it, and from there you will be able to find the data. If you don't want the file saved in .csv format, you can open the extracted CSV file, and then re-save it as a .xlsx format excel spreadsheet.

extract table from pdf to excel

Extract Data from PDF to Excel

Step 1. Import a PDF

You can upload the file by selecting the "Open File" button on the Home screen. You can then browse through your files, selecting the file you need, and upload it by clicking "Open". You can also use the classic drag-and-drop function on either platform to import the file.

how to extract data from pdf

Step 2. Mark Areas to Extract

Once the file is open, click the "Form" > "Data Extraction" button to activate the extraction process for your PDF file. Choose the option of "Extract data from marked PDF", then followed the instructions in the pop-up windows to extract step-by-step.

Use your mouse to select the areas on the scanned PDF file containing the data that you want to extract. Use your cursor to name each selected data area. Finally, click "Save Setting" and then "Yes" to proceed.

how to extract data from pdf to excel

Step 3. Extract Data from PDF to Excel

In the following Batch Process window, you can view the marked areas on the right side to make sure they are the correct areas that you want to extract. Then click the "Start" button to begin extraction. The data from each selected area of the PDF file should be extracted all at once. When the process is completed, click "Finish". Then find the CSV file on your computer, open it, and re-save it to other formats as you wish. There is also another way to extract data from PDF to excel, which is converting PDF to excel with PDFelement .

extract data from multiple pdf files to excel

Extract Data from PDF to Excel in Batches

Step 1. Load Multiple PDFs

After launching PDFelement, click the "Batch Process" button, in the "Data Extract" tab you can load multiple PDF files in it.

extract data from pdf form to excel

Step 2. Extract Data from Multiple PDF Files to Excel

Choose either mode of "Extract data from PDF form fields" or "Extract data from marked PDF" to extract data from multiple PDF files to excel directly. Then hit the "Start" button to execute.

how to extract data from pdf file

Video Tutorial on Extract Data from PDF


Why Choose PDFelement to Extract Data from PDF Forms

PDFelement is built with data extraction functionalities that allow you to extract data from a single PDF form, or multiple PDF forms with just one click. Plus, with PDFelement you will be able to create PDF forms, edit PDF forms, import data into PDF forms, and sign them digitally with electronic signatures.

Key features:

  • Perform batch processing of bates numbering and watermarks, conversion, protection, and form data extraction.
  • Annotate, comment on, highlight, and draw markups on your PDF.
  • Make any change to text or images in a PDF without losing formatting.
  • Includes an OCR plug-in that recognizes image-based files and makes them editable.
  • Convert PDF files to or from other popular formats like Word, Excel, EPUB, PowerPoint, HTML and others.
  • Rotate pages, delete pages, insert blank pages, extract pages, and crop pages.

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