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Online & Offline Solutions To Merge Excel to PDF Easily

Picture this: you have multiple Excel files you need to print or send to someone. Printing or sending them one by one is time- and energy-consuming. Merging the Excel files into one PDF is a great solution to the problem.

merge excel files into pdf

Part 1. Why Merge Multiple Excel Files Into One PDF?

Merging multiple excel files into one PDF has many benefits. For starters, it makes printing easier. You need to press the print button only once. That saves you time and even helps with conserving energy.

Besides that, merging Excel files into one PDF file makes sharing the file a lot easier. You don't have to include multiple attachments to your emails. Instead, there will only be one file. Additionally, sending workbooks as PDFs makes a better presentation.

Merging the files also helps improve how you store and manage data. You will have to open only one file when looking for something. Another benefit is that it lets you free RAM on your computer. That can speed up your computer.

That said, consider merging your related Excel files into one PDF file.

Part 2. Merge Excel to PDF Offline

Here's the question: how can you combine Excel files into one PDF file? You can use online or offline tools for that. The latter is more stable and reliable, as you don't need to have an internet connection to use these tools.

What kind of software, specifically, do you need to use? You need a PDF editor, like Wondershare PDFelement - PDF Editor. The best thing is that it comes with extra features that will help you manage your files better.

pdfelement merge file interface

Why Merge Multiple Excel Files into One PDF Using PDFelement

PDFelement is a robust PDF solution offering many functions and capabilities. Why is it one of the best tools for merging Excel files into one PDF file?

First of all, PDFelemen offers easy and fast conversions. You have the option to merge Excel files and have a PDF file as an output, skipping the file conversion step altogether. That streamlines the process, saving you time and effort.

After merging the files into a PDF file, PDFelement allows you to rearrange the pages or edit the PDF file. That's not all. PDFelement also lets you add headers and footers, text, images, watermarks, and others. Is there a row you want to easily find? You can put focus on that row by adding highlights.

PDFelement offers more than file merging. That's why you should give it a try.

Step 1 Launch Wondershare PDFelement.

Step 2 Select Combine.

combine button on pdfelement user interface

Step 3 Drag and drop the Excel files you want to convert to the left panel. Alternatively, select Add Files, then import the Excel workbooks you want to merge into one PDF file.

excel files imported to pdfelement

Step 4 Click Apply.

Step 5 Suppose there are things you need to edit. For example, tables are broken into different pages. Click Edit and make the necessary adjustments.

editing the merged files using pdfelement

Step 6 Optionally, click Page to rearrange pages or change page orientation.


Step 7 Save the PDF file.

Bonus Tip: Files you are combining can be in different formats. For example, you can mix two Excel files and one Word file. Watch the following video to learn more.

Part 3. Online Excel to PDF Merger

Suppose you don't want to deal with a program installation. Or, you don't have enough storage space in your computer for a PDF tool. You can use online Excel to PDF mergers like HiPDF instead.

Helpful HiPDF Features

Unfortunately, unlike PDFelement, HiPDF's merger can't accept Excel files as input and have PDF as the output format. But don't worry because you don't have to look anywhere else for a converter. HiPDF also has that. HiPDF offers batch processing too. So, it would not take long.

You also don't have to have the Excel files saved on your computer. HiPDF allows you to import files from Box, Dropbox, and OneDrive.

After merging the files, your computer will automatically download the PDF. You can also export it to Box or Dropbox.

Perhaps you also need to compress the PDF file so you can attach it to emails. HiPDF also got you covered. It is a PDF compressor too!

The best thing is that you can do all these for free!

How To Merge Excel Files Into One PDF Using HiPDF

Step 1 Open a web browser and go to HiPDF's website.

Step 2 Click Convert > Excel to PDF.

excel to pdf tool on hipdf

Step 3 Upload the Excel files you need to convert to PDF.

Step 4 Click Convert.

excel files uploaded to hipdf converter

Step 5 Wait for the conversion to finish and download the PDF files.

Step 6 Click Merge PDF.

merger tool on hipdf

Step 7 Upload the PDF files you just made.

Step 8 Click Merge.

merging pdf files using hipdf

Step 9 Wait for the merging process to finish.

Part 4. People Also Ask

You may have some questions about file merging. Let's help you answer them. Here are some of the people's frequently asked questions about combining Excel files into one PDF file.

Q1. How Do I Combine Excel and Word into One PDF?

What if you want to combine an Excel file and a Word file into one PDF? Do you need to convert one to the other file format before merging them? With PDFelement, the answer is "no.: It allows you to merge files, no matter their format, into one PDF file. To do that, follow these steps:

Step 1 Launch Wondershare PDFelement.

Step 2 Click Combine. 

Step 3 Import all the files you want to merge into one PDF. Note that PDFelement does not have a limit on how many files you can convert. So, add as many files as you want.

merging word and excel on pdfelement

Step 4 Click Apply.

Step 5 Rearrange pages, change page orientations, or edit the PDF as needed.

word and excel merged using pdfelement

Step 6 Save the PDF file.

Q2. Why Is My Excel Sheet Cut Off in PDF?

After merging your Excel files into one PDF file, you may see some PDF columns or rows are cut off. PDFelement puts them on a separate page. Why does this happen? It happens because the table is too big to fit into one PDF page. A solution to this problem is shrinking the height or width of rows and columns that can be shrunk.

By doing that, you can fit the workbook sheet into one PDF page. Alternatively, you can cut the tables into two. Remember which column or row gets cut when converting to PDF. Then, put them on a separate sheet. That will improve the presentation of the merged PDF file.

Q.3 How To Save Excel As PDF Without Cutting Off?

You can save an Excel file as a PDF without it cutting off by following the tips above. But what if you want to keep the whole sheet on one page? You can do any of the following:

  • Change the Orientation

Papers in a Landscape orientation are able to fit more data than those in Portrait mode. So, you can change the paper orientation to prevent the table from cutting off.

  • Use the Fit One Sheet on Page Option

MS Excel has a feature called "Fit Sheet on One Page." It automatically shrinks the table to fit it on a single page.

  • Adjust the Page Size

You can also change the page size to fit the sheet on one page. Please remember to use the specified paper size when printing.

Keep in mind that choosing any of these means you are exporting the Excel files as PDF files first. Then, use PDFelement to merge the PDF files.


Merging multiple Excel files into one PDF file is easy. You only need to know which are the best tools to use. We suggest PDFelement for offline merging and HiPDF for online merging. These powerful tools are complete with all the features you would need. From conversions to combining to editing, PDFelement and HiPDF got you covered.

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