How to Refund from Vendor in QuickBooks

Elise Williams

2024-09-27 19:04:05 • Filed to: Quickbooks Solution • Proven solutions

This article holds information regarding the refund from vendor in QuickBooks. It will educate you on how to receive and record a vendor refund in QuickBooks. With the tutorial provided, you will be in a better position to deal refund form vendors. This article is therefore, in helping you manage your expense account.

Dealing with Refund from Vendors in QuickBooks

QuickBooks refund from vendors takes place for a number of reasons. As you run your business, you will pay for multiple supplies and continue with business as usual. However, one day the check you wrote the vendor may come back for reasons like price change and unknown discount, among others. One mistake to avoid is receiving the funds back against the original bill expense. So now you are wondering how to receive refund from vendor in QuickBooks without committing mistakes.

You can receive it accordingly, following these steps

Access the deposit screen, go to ‘Receive from’ field and input vendors name
In ‘From Account’ field, put accounts payable
You should memo the amount, ‘Save’ and close.
From the bills screen, enter a bill credit.
Open bills, enter the vendor name, amount, date and memo.
In ‘Account ’ field, put the expense account offsetting the original bill.
‘Save’, and close
Access ‘Pay bills’ and find vendor. This is to clear the check from vendor received
In ‘Set Credits’ apply the bill credit created. Click ‘Done’
‘Pay Selected Bills’ and ‘Done’

After receiving the vendor refund, you need to record in QuickBooks according to the scenario. There are various scenarios as stated below:

The refund check sent was for a bill already paid. Here do the following:

Record a vendor check deposit
For the refunded amount, record ‘Bill Credit’
Link the Bill credit with the deposit

The refund from the vendor stands for returned inventory items. Here do this:

Record a vendor check deposit
For the returned items, record a ‘Bill Credit’
Link the bill credit and deposit together.

The refund check sent is unrelated to any existing bill. Here, follow the following steps:

Record a vendor check deposit
For the vendor check amount, record a ‘Bill Credit’
Link the bill credit and deposit together

FreshBooks- A Better Alternative to QuickBooks

The performance of FreshBooks is similar to that of bookkeeping and hence is very simple for anybody that owns a business. As a result, it appears to be the better alternative to QuickBooks, since this accounting software comprises of an accounting system that is somehow complicated. There are multiple activities that you carry out with FreshBooks to ensure smooth running of your business. These are aside the usual; projects, expensing, invoicing and time tracking. It turns out that you can refund from vendors in FreshBooks. Refund matters take place due to various reasons. If it happens, you just have to process the refund through FreshBooks payments. With WePay, this refund will apply to the relevant invoice automatically, then proceed to updating your account. FreshBooks manages refunding magically.

Try Freshbooks for Free >>>