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What Is Signwell Signature and How To Use It for Efficient Document Management

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2024-04-18 14:00:40 • Filed to: Signature Tips • Proven solutions

Welcome to the world of electronic signatures, a vital tool in today's document management landscape. Electronic signatures simplify signing documents online, offering convenience and efficiency. Signwell Signature is a robust electronic signature solution, allowing for the secure and seamless signing of digital documents. It streamlines workflows and enhances productivity in managing agreements, contracts, and other paperwork.

PDFelement, on the other hand, is another notable player offering a range of features, including electronic signatures. It's a versatile tool for creating, editing, and managing PDFs, making it a valuable choice for those seeking a comprehensive document management solution.

signwell ssignature

Part 1. What Is Signwell Signature (Formerly Docsketch Signature)?

Signwell Signature, previously known as Docsketch, is a fantastic tool for signing documents online. Think of it like a virtual pen but smarter! Instead of putting pen to paper, you sign your documents electronically using your computer or phone.

Signwell Signature is great: it makes signing easy and fast. No more printing, scanning, or mailing. You can sign in from anywhere, anytime, making it super convenient.

  • User-Friendly Interface: Signwell Signature has a simple and easy-to-use layout. You don't need to be a tech expert to figure it out.
  • Secure and Legally Binding: Your electronic signatures are just as valid as pen-and-paper ones, so your agreements are legally sound.
  • Track and Monitor Signatures: You can see when the document is opened, viewed, and signed. This is great for keeping tabs on important agreements.
  • Integration Capabilities: Signwell Signature can integrate with other tools you might already be using, making your workflow even smoother.

Signwell Signature has come a long way from its previous name, Docsketch. It has evolved and improved to give you an even better experience. The name change to Signwell Signature is like a new and improved version of your favorite app, with added features and a more user-friendly design.

In a nutshell, Signwell Signature is like having a digital assistant that helps you sign documents hassle-free. It's quick, secure, and changing how we put our signatures on important papers in the digital age.

How To Use Signwell Signature for Efficient Document Signing

Using Signwell Signature for document signing is a breeze. Here's a step-by-step guide to help you get started:

Signing Documents

Step 1. Click the "New Document" button, then select "Upload Document." You can add multiple documents at once if needed.

upload document

Step 2. If you're the only signer, check the "I'm the only person signing" box and click "Continue." You'll see a preview of your document.

signing options

Step 3. On the left side of the preview page, choose the field you want (like a signature field), then click where you want it on the document. You can also click and drag the field. Once placed, you can fill it out. You can resize and move fields as needed.

add signature

Step 4. Repeat the process for any other fields you must fill out, like text fields or checkboxes.

add fields

Step 5. When all fields are filled, click "Share" > "PDF Download" in the top right corner to download your signed document. You can also share it using the "Share Link" button or copy the document link.

download document

Collecting Signatures

Step 1. Click "Use" in the middle of the template's row, then choose "Sign In Person."

sign in person

Step 2. The system prepares your document. Select the person signing first; they must provide their name and email.

add signees

Step 3. The signer is taken to the document, where they fill out their assigned fields. Afterward, they click "Save & Finish," and they can pass it to the next signer if there are more.

sign first

Step 4. The process continues until all signers have completed their fields. Select the next signer, enter their info, have them fill in their fields, and move to the next signer.

finalize the process

Here are some tips for efficiency in using Signwell Signature:

  • Templates: If you send similar documents often, create templates to save time on setup.
  • Bulk Upload: If you have many documents to process, use the "add document" button to upload multiple files simultaneously.
  • Field Reuse: If you need the same field on multiple documents, you can save and reuse it later.

Signwell Signature's user-friendly interface and these simple steps make document signing and collecting signatures a breeze. Plus, templates and bulk uploads can supercharge your efficiency, smoothing your document management.

Part 2. PDFelement: Best Alternative for Signwell Signature

Meet PDFelement, a top-notch alternative to Signwell Signature. It's like a Swiss Army knife for handling digital documents and electronic signatures.

  • Easy Editing: You can effortlessly modify text, images, and links in your PDFs.
  • Electronic Signatures: Like Signwell Signature, PDFelement lets you digitally sign documents for quick and secure approvals.
  • Form Filling: Easily fill out forms in PDF format without any hassle.
  • Conversion Capabilities: Convert your PDFs to various formats like Word, Excel, or PowerPoint, and vice versa.
  • All-in-One Solution: PDFelement offers a wide range of features in one tool, making it a comprehensive choice for document management.
  • Intuitive Interface: The simple and user-friendly interface ensures you can navigate and use the software easily.
  • Cost-Effective: PDFelement provides great value for its features, making it a budget-friendly alternative for document handling needs.
signwell signature PDFelement

With PDFelement, you have a powerful tool that combines easy editing, electronic signatures, and more in one package. It's a solid option for anyone looking to enhance their document management game without breaking the bank.

How To Add Digital Signatures to Documents Using PDFelement

Adding digital signatures with PDFelement is a straightforward process:

Digital Signatures

Step 1. Start by opening the PDF document that already has the Signature field.

Step 2. Go to the "Protect" > "Sign Document." Choose your ID to sign if you already have one.

select an id

Step 3. If you don't have an ID, click "New ID," choose "I want to create a new digital ID," and follow the prompts.

create new digital id

Step 4. To check the validity of signatures, click "Protect" > "Manage Signatures" > "Validate All Signatures." This will display a Signature Validation Status message box.

validate and clear signature

Handwritten Signatures

Step 1. Click "Comment," then "Signature," and tap "+ Create" to make your handwritten signature.

sign pdf with handwritten signature

Step 2. You have three options: "Upload," "Draw," and "Type."

  • Upload: Click "Upload," choose your image signature saved on your computer, and click "OK."
create signature with images
  • Draw: Select "Draw" to hand-draw your signature. You can also pick your preferred signature color.
handwritten signature
  • Type: Use "Type" to enter your signature as text. You can select the font color and click "OK."
sign pdf file

PDFelement makes adding digital signatures super simple, whether you prefer digital or handwritten signatures. Plus, it ensures the security and integrity of your signed documents.

How To Send a Document for Signature and Sign a Document Using PDFelement

PDFelement's eSign feature allows you to easily send and sign documents electronically. Let's break down how you can use it:

Sending a Document for eSignatures

Sending agreements for signatures can be a hassle-free process with PDFelement. Imagine needing multiple signatures on an important document, and instead of passing around printed sheets, you can send it electronically.

PDFelement's eSign feature simplifies this for you. It enables secure transmission of PDF documents to various recipients, aligning with legal and data protection standards. All this is just a few clicks away from the familiar interface of PDFelement.

Step 1. Start by launching PDFelement and opening the document you want to send for eSignatures.

Step 2. Under the "Protect" tab, click "Request eSign."

request ensign button

Step 3. In the popup, enter the recipients' email addresses in the signing order. You can easily rearrange the order by dragging and dropping.

add recipients

Step 4. Choose when to sign the document and set email-sending preferences for reminders.

Step 5. Add fillable fields like Signature, Date, etc., and assign them to the recipients.

add ensign fields

Step 6. Click "Send" to dispatch the agreement to the recipients for signatures.

Signing PDF Contracts with a Certificate

Signing contracts electronically has never been easier! You'll receive a notification if someone has sent you a document to sign using PDFelement. You can sign using the PDFelement desktop application or through a link in your email.

The process is straightforward, allowing you to upload an image of your signature, draw it, or even type your name. It's quick, secure, and legally binding. Plus, PDFelement ensures you're well-informed throughout the process. Let's walk through these simple steps for seamless digital signing.

Using PDFelement Desktop

Step 1. Open PDFelement and find the agreement marked "Waiting for me" in the Agreement panel.

signing wait for me

Step 2. Click "Sign," choose your signature method (Upload, Draw, or Type), and apply your signature.

signature options

Step 3. Confirm your agreement to the terms and click "Click to Sign" and "Next" to complete the process.

click to sign
Using Email Link

Step 1. Access the agreement from the notification email and click "Sign the Document."

email notification sign document

Step 2. Agree to use electronic records and signatures.

agree with policy

Step 3. Choose a signature method (Type, Upload, or Draw) and save it.

create signature for agreement

Step 4. Download the fully signed document once all parties have signed.

download pdf audit report

Here are some advantages of PDFelement's eSign feature with certificates:

  • Efficiency Redefined: Say goodbye to the hassle of printing, signing, scanning, and mailing documents. PDFelement's eSign feature streamlines the signing process, saving you precious time and resources.
  • Uncompromising Security: Trust is paramount when it comes to document signing. PDFelement aligns with stringent security standards, including ISO 27001 and HIPAA, ensuring your electronic signatures are secure, tamper-proof, and legally binding.
  • Compliance Assurance: In an era of data protection regulations like GDPR, having a tool that adheres to legal and regulatory compliance is essential. PDFelement's eSign feature ensures your documents meet these standards without any hassle.
  • User-Friendly: You don't need to be a tech expert to use PDFelement. Its straightforward interface and clear instructions make the eSign process accessible to all, from tech novices to seasoned professionals.

PDFelement's eSign feature with certificates offers a seamless and secure way to sign documents, enhancing document management and approval processes.


In digital signatures, Signwell Signature and PDFelement eSign stand out. Signwell Signature offers a simple way to sign documents, while PDFelement eSign provides security and ease. Both make handling important paperwork a breeze, adapting to the needs of modern, fast-paced workflows. Choose the one that suits your needs and elevate your document management experience.

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Audrey Goodwin

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