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During this article, we'll brief you on the email cover letter format for resumes. Email cover letters are can be tricky, but with this short guide, you'll easily be able to understand the format of an email cover letter and be ready to write your own by making use of our email cover letter example.

Email Cover Letter Template



email format cover letter

This is a free cover letter template for email format. Free Download and customize it according to the sample text below.

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Email Cover Letter Format

The proper email cover letter format starts with the subject line of an email. In the subject line of your email write "Re:" ("Regarding"), and then the job title that has been advertised. It should look something like this: "Re: Manager position at Lampshades Co." You can also use the job title and your name, like this: "Application for Manager position – J.J. Reid."

At the beginning of an email cover letter, you'll want to write something like "Dear Hiring Manager" or "Dear Recruiting Representative". You can use these salutations if the email address you're writing to is ambiguous, or you don't know the name of the person you're contacting. If you do know their name, write it out fully with their title, or just as a title with their surname. For example: "Mr. Jobs" or "Mr. Phillip Jobs". There should always be a comma after this name, and then you start your cover letter two

Next, it's time to write the email, itself. An email cover letter is split into four parts, just as a standard cover letter is:

  • The first part covers why you are writing to the recipient, and which position you are applying for.
  • The second paragraph notes some of your skills which are relevant to the position you're applying for.
  • The third paragraph elaborates further on your skills and experiences, and sometimes tells a short "story" of an event that you can use to relate your talents to the job role.
  • The final paragraph is the closing paragraph, used to conclude your email cover letter, and tell the company what you can do for them as an employee.
  • You would then professionally sign-off the email, just as you would for a normal cover letter. For example:
    "Warm regards,
    J.J. Reid"


Email Cover Letter Sample (Text)

Below, we've written a quick email cover letter example that you can use to help you understand the email cover letter format for resumes that is used today.

Dear Mr P. Jobs,

I came across your job advert for a Sales Assistant on your store window and would like to be considered for the position. My CV is attached, as requested on the job advert. I'm currently unemployed, and looking for a job, but I do have several years of retail experience.

I am an organised person who enjoys working in a team, and I have 5 years of experience in customer service and sales. I took some time away from work to finish my education, and now find myself wanting to return to the retail field, as it's something that I excelled at.

In my last retail position, I was the Team Leader for the Little Lights Southampton store, a lights and lampshades sales company that has several branches across the UK. In this position, I was given training in leadership and management, as well as sales tactics and upselling. I was responsible for a team of 5 individuals, 2 of which I trained personally.

I feel this opportunity with Lampshades Co. would allow me to slide back into a field of work that I am familiar with. Your department would benefit from not having to fully train a new employee, and instead, I would be able to contribute straight away with some of the sales techniques that I was taught during my time with Little Lights. My references are attached, and my previous manager is happy to take your call.

I look forward to hearing from you and hope we can schedule some time to talk.

Warmest regards,
J.J. Reid


Tips for Writing an Email Cover Letter

Using our email cover letter format is easy. With the above email cover letter sample, you should be able figure out the best way to write an email cover letter without any issues. We do, however have a few more tips for you:

  • Use a professional email address. Your professional email address should be a combination of your first name or your initials and your surname.
  • Don't use addresses or contact information. An email cover letter doesn't need any more than your name, because your contact information is already on your CV, and the employer already has your email address.
  • Keep it short. Cover letters don't need to be any more than a page.
  • Mention your transferable skills. Every job needs an organised person with good time management skills.

By using the Email cover letter sample that we've provided, alongside the simple structure point list, you'll be well on your way to creating a covering letter for your Email Cover Letter application. If, at any point, you find yourself stuck for what to say, you could be trying to say too much. Refer back to this guide, and we're sure you'll be done with your Email cover letter in no time.


How to Edit Email Cover Letter Template

Sending a unique and strong PDF cover letter will help you get attention of the employer quickly. After downloading the PDF templates in this page, you can edit with PDFelement, the best PDF editor in the market now. It can help you edit and make changes to the PDF templates easily.

email cover letter format

Step 1. Open the Email Cover Letter Template

email cover letter format

Step 2. Click on "Edit" and Enter Your Text as You Like

email cover letter format

Step 3. Complete and Save Your Email Cover Letter

email cover letter format
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Updated: 2021-11-15 21:24:19

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