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Resignation Letter Template

Tips for Filling the Template

In writing your letter of resignation, you have to always keep your letter brief and concise. Even just to write a simple resignation letter, you should take it with formality as the same way you wrote your resume to get the position. Your resignation letter format has to include these 4 components:

1. SALUTATIONS: Write the resignation letter on your own letterhead and not on the letterhead of your employer. Write also the date, followed by the title and name of the supervisor as well as your employer’s full address.

If you’re going to submit your letter to a higher level manager that you are not on a first name basis with, you should use his or her full name with address (Mr., Mrs., Ms., etc.). If you’ve had a close working relationship with the person you’re giving your letter of resignation to, you can skip using Mr. or Ms.

Your resignation letter sample will be in the employee file right after you leave. You have to ensure that you keep your resignation letter clean, professional, and positive.

2. STATEMENT OF OFFICIAL RESIGNATION: Be honest and straightforward about your intentions. You don’t have to delay advising your boss that you’re going to quit.

State the exact date that you are planning to leave, you have to remember that for most job contracts, you have to give your employer at least 2 weeks’ notice in advance.

3. THE REASON FOR LEAVING: It depends on you what you want to put in your resignation letter. If you’re going to leave for extremely personal reasons, it’s up to you if you want to keep in private, but don’t be vague about your statements.

4. EXPRESSING YOUR GRATITUDE: At the last part of the letter, before you put in your closing signature, is where you have to repeat your positive approaches and goodwill to the company. Even though your experience with the company has not been very good, always try to think of something good to say.

Keep in mind that your resignation letter will be part of the employee file. It is a good idea to leave a constructive, professional paper track once you leave.

Resignation Letter Format

The resignation letter is a formal quite request from the employee to the employer. Therefore, the resignation letter template usually contains three main parts, the reason for the resignation, the date of the end of the request and the thanks to the company for the employment provided so far. Under normal circumstances, the employer will accept the resignation letter and provide a final employment date to the employee. It is a good professional practice to request a resignation with a formal resignation letter.

What Is Resignation Letter

A resignation letter is a letter that officially advises your company that you’re going to leave your position. A resignation letter is able to help you in maintaining a good relationship with your boss while flagging the way for you in moving on. You can use the letter in order to leave your employer with a good and constructive final impression.

A resignation letter is able to help you to keep a positive relationship with your old company or employer; even you decide to move on to another job.

You might resign from your job the right way so you can use your past company as your reference for your next possible job, so it is a good idea to take some time and write a refined and professional resignation letter before actually leaving your position.

The resignation letter can also provide official notice that you are ending your employment with your company.

At the last part of the letter, before you put in your closing signature, is where you have to repeat your positive approaches and goodwill to the company. Even though your experience with the company has not been very good, always try to think of something good to say. This will be a good resignation letter example for others.

Dos and Don'ts for Resignation

Handing your resignation is not always easy, but by following these dos and don’ts, it might be a lot easier for you to do it:


1. Tell your boss personally. Sending them an email or simply leaving your resignation letter on their desk is very unprofessional. You need to be brave and show respect.

2. Always leave a constructive criticism if you need to, but keep the facts and make it relevant to the reason why you are going to leave.

3. Be ready: your boss may ask you to reconsider and offer you bigger salary or even promote you, know how your answers should be!

4. Be cooperative. Always leave your colleagues in the roll – present your work properly with clarifications about how you perform things and if there is anything unsettled things that they have to know about.

5. Select the people you would like to get a job reference from warily and tell them on why you think you are appropriate for your next position.


1. Present your resignation letter when you’re angry.

2. Focus only on the negative points throughout your job.

3. Feel like you need to provide them with reasons for your resignation if you want to keep it to yourself.

4. Refuse to work during your notice period. If it is in your job contract, then it is legally required.

5. Go straight on Facebook or Twitter and start posting negative things about your job.

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