The Rejection Letter is a document that was created specifically for the employers to have a simple way to let the unsuccessful applicants that they did not get the job. What makes the Rejection Letter special is the fact that it allows any business to showcase its professionalism and uniqueness, all while bringing in front the unfortunately news. This does help a business brand itself, showing that despite the bad news, they are still a great communicator.
First, you need to present yourself and salute the unsuccessful candidate, then you obviously need to make sure that you tell the person why he did not make the final cut, why he wasn’t chosen, all while thanking that person for the effort of working with you. This is the professional way to do it and the results will be more than impressive in this regard!
Step 1. First, you will need to insert the company letterhead, as this will help with branding, and once that is done you will need to address to the person individually, something like Dear Applicant will not cut it, you want to be personal even if you’re delivering bad news.
Step 2. Another crucial thing to note here is that the letter has to be short and to the point. Make sure that you thank the applicant from choosing your company as a place to work with, and encourage them to try again in the future when you will have some more open positions.
Step 3. The recommended option here is to be certain that you maintain the letter at around 2 paragraphs, no one wants to read a lot especially if you are delivering bad news in it.
Step 4. Inserting a personal detail about the candidate is a very good idea if you can, but at the same time you need to state the fact that you will keep their resume on your record, as this will give them some hope.
Step 5. In the end, you will need to close the letter in a polite and courteous manner, as that is very important.
1. Always keep the Rejection Letter as short as possible, because no one wants to read a long rejection letter. Keep it short, simple and professional, because this is what matters the most in such a situation.
2. Also, make sure that the content is as personal as you can, all while maintaining the professional appeal. At the end of the day, no one really wants a rejection so you should try to ease the unfortunate situation right away.
3. In the end, you have to be certain that you always send the letter as fast as possible. The faster the results will appear in front of the applicant, the better, even if this might not be the best news out there.