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Top 7 Reasons to Use PDF Instead of Word

There are many document formats in existence but Word and PDF seems to be the most widely used. However, a lot of people ask the better document format between Word and PDF. The infographic made by PDFelement below examines the two documents formats and gives reasons why it is better to use PDF instead of word.

The reasons given according the infographic below are well researched and backed by accurate data and facts that reflects the differences. For instance PDFs are universal and this means that you can actually use it on all platforms whether Mac, Windows, iOS or Android unlike Word that may not work well on Mac systems. Another important consideration in PDF is that it is secured as it has a password protection option that ensures that documents are safe. This is why PDF document formats are widely used by organizations including the Internal Revenue Service(IRS) of the United States for tax return forms.

PDF document format no doubt is far much better than Word because it is flexible. For instance, you can easily convert other document formats to PDF and vice versa and this is easy to do with the right platform like PDFelement. Other important reasons highlighted on this infographic include decrease in file size you get when using PDF without having to sacrifice the quality of these documents and this is a big plus.

Let's go through the infographic content and see which one works better for you.

In this infographic we present you with a comparison of these two popular document formats used in modern document flow systems.

infographic top 7 reasons to use pdf instead of word 

1.PDF Are Universal: Ms Word is used to author document before converting to PDF. Unlike PDFs which can be easily transmitted without losing it original style, Ms Word loses writing and formatting style when transferred from mac to laptop or android devices.  MS Word also loses authors’ style when opened on different MS version. PDF will look the same, no matter the PDF version or devices used in accessing it.

2.Security: Businesses around the world faces hundreds of cyber-attacks daily, thereby exposing their confidential document to high risk, especially in our digitalized world. MS word document are usually at a high security risk due to its inability to protect itself from intruders. Software like PDFelement has superb security measure where users can protect their PDF with password, making it harder to outsiders to view document without clearance. Many legal and business professionals trust PDF to protect their files without worrying about cyber security.  With the PDF format, you can secure your documents so that no one can change it content without your consent. According to, for an electronic document to be admitted in court of law, it must be created in a file format without leaving an electronic footprints. PDF format satisfy the condition.

3.Easy to Create: MS Word, Excel, Power Point or any other document can be easily to PDF format file. PDF software like PDFelement has made it easy for users to convert PDF into Ms Word or any other format you desire.

4.Decreases File Size: PDF is known for quality because of the ability to convert any file into PDF without losing quality. Converting other file type to PDF will help reduce file size, while giving you its excellent value in merging document of various format. You can convert Ms Word, excel, image, and power point presentation to a single PDF. 

5.Interactive Documents: PDFelement Premium version will let you add some amazing features like hyperlinks, rich media, music, etc. to your PDF without having to convert back to MS Word. PDF files is printer friendly. It lets you print the exact content anywhere in the world. 

6.Mobile Access: Unlike other document format, PDF gives you the same experience when accessing document on a mobile device or desktop

7.Searchability:  PDF can interact like a web page, you can have bookmarks, intra-document hyperlinks, and easy accessibility on web. It can also open online without the need to download. 
MS word is only preferred to PDF when creating a document as PDF software now have MS word ability to edit without the need to convert. PDF is obviously the best choice when transmitting official document like E-book, Invoice, legal document, memos etc.

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