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How to Use Passwords to Make PDF Files More Secure

Most of our files and documents are saved in PDF formats as they offer a professional fashion to share and communicate data. PDF is our primary source of saving sensitive information from salary slips to financial statements and accounting ledgers.

Would you like to compromise on the safety of PDF files? Would you allow unauthorized persons to access your delicate data? The answer is no! The usage of an appropriate password to protect and secure PDF files has become a thing now. People are not compromising on their documents and ensuring PDF encryption to keep them away from hackers and external elements.

To further understand the need for file protection and encryption of PDF documents, review the article below keenly.

Wondershare PDFelement App

Your easy and powerful PDF editor app to read, edit, convert, annotate, sign, and share PDFs on iPhone/iPad/Android.

Part 1: The Need and Importance of File Protection

PDF encryption lets the user have control over the protection of important documents. It can save the employee, employer, and entrepreneur from fraud and hacks. The section covers some emerging root causes pertaining to the need for file security.

need of protecting your file

Privacy Protection and Safety

Privacy protection through password has become a leading cause of limiting unauthorized personnel to look at sensitive information. If the user has locked their PDF documents, multiple fraudulent activities can be controlled.

This includes unintentional sharing of files to the wrong recipient, the intentional direction of documents for monetary gains, and leakage of files through bad actors. In addition, PDF protect is the need of the hour as it ensures that the information is reliable and not changed by external forces.

If the user has inserted comments in the PDF document and has it approved in a specific version, a proper password keeps it safe and maintain the integrity of the information. The debit card, credit card, and other account data are saved somewhere in the browser and application. This puts it at risk of being accessed by cybercriminals. Therefore, use PDF encryption to protect privacy effectively.

Safety of Copyright Content and Trademarks

The intellectual property of a company constitutes intangible creations such as copyrights, patents, and trademarks. With strong PDF protect mechanism, the user can secure external attacks and hacks in a heartbeat. Moreover, one can protect their original work without letting others have access to it.

Database intrusions, permission misuse and theft, and communication intercepts are some of the threats offered by hackers. With that, if you have not locked your copyright content, it might be copied, duplicated, modified, and manipulated without permission.

In the present world, PDF documents are used extensively for sharing data and trade secrets. Any second of carelessness can lead to a data breach and make the user an easy target for infringement abuse. Plus, if you look for hackers who have reproduced your work and manipulated it, you should have a heavy wallet and time.

To avoid this issue from its root causes, PDF encryption is your way out of it. Use copy protection and redaction to have control of all your intellectual properties and related stuff.

Security of Firm’s Secrets and Tactics

A firm is built on a wide range of secrets, personal strategies, tactics, and ways to stay one step ahead of the competitor. Therefore, the importance of a password to secure the files cannot be undermined. In a typical workplace, data sharing and printing are the norms. However, some employees can breach the data of other potential competitors.

In addition to this, the PDF files are viewed and edited on the web often. The web browsers save the information in a cache that leads to anyone accessing it at a mere click of a button. This makes the internet a dangerous place for owners and popular among illegal actors.

To get ahead of all these cybercrimes, it is essential to disable the printing, editing, and sharing of PDF documents from any system. The user can also prevent the local caching on browser-based usage of such files. Also, do not forget to add your digital signatures as they lock the document and permit it from being modified and edited. Resultantly, PDF encryption is always a good idea!

Part 2: Encryption of PDF Document

With PDF protect, small, medium, and large-sized businesses have made their secrets and information safe. The password on PDF documents offers users an excellent chance to enhance control over their personal and professional information. The section provides the usage of file encryption and ways to do it. So, let us start from PDFelement .

Wondershare PDFelement App

Your easy and powerful PDF editor app to read, edit, convert, annotate, sign, and share PDFs on iPhone/iPad/Android.

2.1. Encryption Process Made Simplest in PDF Documents

To guarantee the protection of sensitive information, PDFelement brings the user a workable application. PDFelement acts like a charm to let beginners and experts make their files steer clear from hackers and data breaches.

If you are an iOS user, this tool allows you to edit and play with text creatively. In addition, this app has a magical way to organize PDF pages and sign forms effortlessly. With that, the software combines multiple PDFs, sync, and share documents while accessing hyperlinks simultaneously.

To have a quick preview of the features presented by this charismatic tool, have a look below.

  • The app lets the end-user manage the file effectively by moving, copying, and renaming the documents.
  • The user gets the freedom to annotate, highlight, and underline the text like a pro. One can add a text box and do freehand drawing as well.
  • Sharing the edited PDF document has become an interesting task for the users. Count on this software to share the files on other apps and via email.
  • Another prominent key feature provided by PDFelement revolves around boosting the user's productivity by combining multiple format files into one PDF.

To use the software like a pro, we have sketched out the procedure for you. Follow it all together to have the desired results.

Step 1 Opening the Document

The first and foremost step is to open PDFelement for the iOS app. Afterward, from the homepage that appears, launch the document saved on the device.

select your pdf file
Step 2 Setting Password

After the file is opened, scroll up to the top right corner and hit the “three-dot” icon. From the dropdown menu that pops up, click on “Set Password.”

tap on the option of set password
Step 3 Saving the Password

Now, enter the relevant information and type the password that you want to keep. Click on the “Save” icon located at the top left corner of the page. The password is set, and now no one can access your documents.

save your protected file

2.2. The Use Case of File Encryption in Real-Life

File Encryption is being incorporated by a wide circle of firms nationally and internationally. The PDF protect against any loss of data and makes all the information locked up and saved from external actors. The section focuses on the usage of file encryption and how it helps make life bearable.

use of file encryption in daily life

Protected Personal Information

File encryption has set itself up as a very important impersonation of helping users protect their personal information. It includes medical and sensitive information, such as the one shared during the pandemic.

Our personal information includes credit cards, debit cards, income statements, account ledgers, social security numbers, and other medical records. It is often found on web cache and applications where bad actors can access and exploit the information. However, before sharing these files, the encryption process ensures their safety at all costs.

Secured Commercial Information

As far as commercial information is concerned, the files often constitute large databases of customers and their account information. If stolen, the thief can wipe away the hard disk and retrieve data on the hardware. Then comes file encryption that prevents the data breach as the hacker requires a decryption key and file itself to do the work.

Safety from Fraud and Embezzlement

File transfer and sharing have pretty much become part of our lives. However, this enhances the risk of fraud and embezzlement in the system. The hackers gain database access from web cache, employees’ unfair practices, internet directories, and whatnot. With successful file encryption, such unethical means of a data breach can be controlled.

File Encryption in Cloud Storage Services

Cloud Storage Services have a positive workability stance; they still stand nowhere if they are not encrypted. With the file encryption solution, the hackers cannot derive data from the database even after getting their hands on it. Therefore, usage of cloud storage services alone still poses a threat to the commercial and personal secrets of the firm and person, respectively.

File Encryption in Client’s Trust

An encrypted file system in terms of business lets the clients trust the personnel. The customers are often more likely to put their money and invest their energy in a business venture that protects their data and limits data breaches. Therefore, the usage of file encryption would never keep the user at a disadvantage ever.

Part 3:The Bottom Line

The PDF encryption lets the business be one step ahead of competitors as it protects sensitive information pertaining to personal and professional documents. While the file is locked and encrypted, the hackers have no chance of accessing the data. If data protection and privacy is your main concern for your clients and customers, you are at the right track in your enterprise.

Using a password shall always be a better idea to show the bad actors who the boss is. It is necessary to adopt workable software and applications such as PDFelement that permits users to control their information perfectly.