At some point in the job application process, you may be asked to submit documents for the company. These documents should be sent over in the same professional manner as your job application was, i.e., with a formal covering letter. In this guide, we'll introduce you to the uses of a cover letter for document submission, and a sample of such a cover letter.
- # Cover Letter for Document Submission Sample
- # Tips for Writing Cover Letter for Document Submission
- # How to Edit Cover Letter for Document Submission Template
Document Submission Cover Letter Template
Cover Letter for Document Submission Sample
Below, you'll find a sample cover letter for document submission. To help you understand what a cover letter for document submission looks like, we've put together a short cover letter to show you the structure.
First Name Last Name
Address Line 1
Address Line 2
Address Line 3
Address Line 1
Address Line 2
Address Line 3
Dear Mr. Keys,
This letter contains an itemized list of the following documents; as asked for by your company:
- A photocopy of my driving license
- A paper document that proves my address (bank statement)
- A photocopy of the inside of my passport
- A photocopy of the front of my passport
- A photocopy of my NI card
I am sending these documents to you to ensure further progress in the fulfillment of the requirements for joining your company. All the documents asked for by the company are attached alongside this letter. Please let me know if you require any other documentation.
I greatly appreciate your consideration of my job application and wish to let you know that I am still seriously interested in pursuing the application further. Thank you for your time.
As you can see by our cover letter for document submission sample, these types of cover letters are notoriously short. It's not necessary to repeat your first cover letter or include anything from your CV with these types of cover letters. They are simple, factual, and used as a formality when contacting a company regarding a job application.
What to mention in a cover letter for document submission
In a cover letter for document submission, you'll need to mention several things. These cover letters are exact, so, likely, you won't write more than half a page.
- Start with your contact details and your name. Even if you're sending the documents by email, you should always include your name and contact details in a cover letter for requested documents, as this helps the employer figure out who's contacting them.
- State why you're contacting the company. There are hundreds of applicants to every job position, and though you may be onto the next stage, there will still be several other people sending similar documents. Tell the company who you are, what position you applied to, and ensure that you point out that they asked you to send more documentation across to them.
- An itemized list of documents. Whatever documents you're sending, no matter how many of them there are, write a shortlist in your cover letter to tell the company which documents you include in your email or letter.
- Express your excitement. Similar to a standard job cover letter, express your interest in the job position again, on a smaller scale to how you expressed your excitement the first time you contacted the company. This will let them know that you're still interested.
Other Tips to Remember
In addition to our cover letter for document submission sample and our tips on what to mention in the cover letter, we have a few more hints to share with you:
- Make sure that you have the correct company details. It wouldn't do to send a cover letter for requested documents to the wrong email address, nor would it be good to address a non-existent manager at the company. To have gotten this far, you will have been conversing with somebody. At the very least, address that person.
- Never send original documents. Sending original documents is a nightmare, especially through the post. You're likely to never see them again. Postal systems at companies are messy at best, and your potential employer won't be expecting original documents from any of the applicants. Send photocopies or scan copies of the documents into your computer and email them across to the company.
- Always date the cover letter. This isn't necessary when sending the cover letter via email, but if you're posting your documentation, ensure that your cover letter is dated. This lets the company know when they were sent, in case they arrive at the hiring manager late.
- Keep the letter short and professional. As mentioned, it's essentially a formality. You're simply covering all of your professional bases, so it's best to keep the letter short, tell them what you're attaching, and sign-off soon after.
With these tips and our sample cover letter for document submission, we're positive you'll be able to contact the company with ease.
How to Edit Cover Letter for Document Submission Template
After downloading the PDF cover letter template in this page, you can edit it with a professional PDF editor, Wondershare PDFelement - PDF Editor. With this tool, you can change the texts, images, forms, signatures, etc. in the template and make it your own perfect PDF cover letter for document submission.