Top 5 Mac Document Management Software

Elise Williams

2024-09-27 19:04:05 • Filed to: Software for Business • Proven solutions

Due to the transition of all small and large businesses from paper documents to electronic documents, document management software have become a necessity. Most of the official documents are handled electronically. This can lead to the humongous amounts of documents. So a proper document management is required which can keep track of different electronic documents and store them. Not all document management software are supported by Mac. If you are looking for Mac document management systems, then there are some Mac document management software that are really good in this regard. These software handle the file management efficiently on Mac (including macOS 10.13 High Sierra).

#1 Logical Doc
#2 PinPoint
#3 PDFelement

#4 Box
#5 eFileCabinet

5 Best Document Management Software for Mac

1. Logical Doc

Logical Doc document management software for Mac comes with an array of features. This software solution is not based on cloud storage technology as in many famous Mac document management software. Instead, it is installed locally on an organization's server and then users can access it via their assigned usernames and password. This on-premises feature makes it more personalized and secure.

An elaborate change management system ensures that no changes are lost and tracks who made the changes. Versioning is another great feature which keeps track of every change made in the document and assigns a version number to it. Logical Doc uses cabinet and folder structure to classify files into different categories. Also, there is a restricted access feature which allows only authorized users to a specific file.

There are also some downsides. They urge you to contact by email in case of any problem and claim to respond all emails immediately, but it won't be helpful in case of emergencies. There is also no integration with Microsoft Office in Mac which slows things down a bit.

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2. PinPoint

PinPoint is more suitable for small businesses where there is no intense need of document processing, tracking, and management. Although all these basic features are supported, but they have some limitations and you can't push those limits. It has both self-hosted and cloud-hosted deployment options which are great for businesses as they can choose which system suits best for their business.

The user interface is pretty clean and sleek. It is not cluttered as it is with other feature loaded tools. So you easily navigate through different settings and features. Access from anywhere is a great feature of PinPoint for small businesses. Whether it is self-hosted or cloud hosted, all files are accessible through your phone or tablet.

Workflow is a great feature for bosses and admins as they can track the progress on a certain file and get notified when it is done. The sequential workflow will let other employees know that now it's their turn to work on the project.

An area where PinPoint is not friendly is cost effectiveness because small businesses can't afford $170-$225 per user, per year. So if you are on a budget, this software is not for you.

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3. PDFelement

Although Wondershare PDFelement - PDF Editor Wondershare PDFelement Wondershare PDFelement is not a typical document management platform, it's offers complete PDF solution that would be extremely helpful for business that looking for document standardization. To manage your documents more easily, you can convert all kinds of dcouments into PDFs and enjoy smooth editing experience just like in a word processor. The OCR function allows you to transform scanned files or images into editable and searchable PDFs. The intelligent data extraction can help you batch extract data from form fields or customised areas, which is practical when you deal with a pile of documents.

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4. Box

This software is cloud-based content management platform designed for business which is also good compatible with Mac. It is also made to cater the demands of individuals like lawyers, professors, etc. All your documents, emails, images and PDFs are in one place and easily accessible. Different powerful tools are useful to research and create different types of documents. You can sync your data with all of your Apple devices like iPhone and iPad and then access it from anywhere.

One downside as deducted from many user reviews is the weak customer service.

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5. eFileCabinet

This Mac document management software is best for companies who outsource their work a lot and there are many remote users. All the features offered by this software are the ones which are suitable for businesses with moderate document management requirements. Small and medium level businesses can manage their documents easily with the help of this software. eFileCabinet also has the support for iOS and Android devices.

Only one problem with this software is cost effectiveness because seeing that it is only a cloud-based software, it is pretty expensive and there is a few other software with same features and far cheaper price tag.

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