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Top 5 Best Free Property Management Software Tools

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2024-04-18 14:00:40 • Filed to: Software for Business • Proven solutions

Property management involves the management of personal property and capital assets. Free property management software assists in this process, helping you manage the life cycle of acquired property, accountability, control, maintenance, utilization, and disposition. Free property management software saves you time and money. You don't need to install the software, and due to cloud computing environments, all you need is a web browser and a stable internet connection.

Part 1: Choose the Right Free Property Management Software

1. Propertyware

Propertyware is a top-notch cloud-based property management system which is ideal for many different property types including small, medium, large, and mixed portfolios. Managers and operators can use it to post and market their property via owner and tenant portals. Property managers can get immediate access to custom reports and statements, as well as the ability to add custom fields. There are other services you can use, such as leasing and the contact center in which there is full integration with automated vendor dispatching for emergencies. This software offers mobile-responsive websites which makes it easy to access the program through your mobile phone.


  • With this program, managers can receive payments via portals.
  • The program is supported by several operating systems including all versions of windows, Mac, and Web browser.


  • Cloud transactions require stable internet connections.
Download Propertyware>>

2. Appfolio

Appfolio is another powerful cloud-based property management solution which is ideal for apartments, residential buildings, commercial setup, student housing and community association property management. This makes marketing and managing your property much easier, thanks to an array of features that scale down accounting, marketing, leasing, and property management. Just like other great cloud property management software, there is an online portal where tenants can make payments either by e-check, electronic cash or even credit cards. Other services offered include rent tracking, vacancy tracking, automated bill posting, a rent comparison tool, and report customization, among others.


  • This program offers many capabilities for property management.
  • This program supports a number of common operating systems and devices.


  • Since the program is cloud-based, a stable internet connection is crucial.
Download Appfolio>>

3. MRI Software

If you are seeking a powerful, free property management software that increases occupancy rates while reducing costs, then the standout software is MRI Residential Management. This family-suited software features a comprehensive platform with end-to-end functionality. It has scores of excellent capabilities ranging from online leasing modules, role-based dashboards, and secure business architecture, to recent addition, Bostonpost, which ensures affordable housing solutions. Using this software, property managers and leasing agents will gain a clear view of important facets within the property that help ease their management workload.


  • This program works well for big property management companies containing more than 500 residential units.
  • The program features a wide range of great functionalities


  • This program is only suitable for large property management companies.
Download MRI Software>>

4. Buildium

Bildium is a notable complete commercial property management tool which aids property managers in streamlining their daily workflows for managing rent, vacancies, and maintenance of their property. The main focus of this software program is to cater to services for residential properties including student housing and modest housing community.


  • This software has comprehensive screening and back-end accounting capabilities
  • This program is available for several popular platforms including windows, Mac, and Apple devices.
  • This software works well for medium and small property management companies.


  • This property management software is not suitable for large property management companies.
Download Buildium>>

5. Cozy

Cozy is an amazing cloud-based property management software which can be accessed from any location via the internet. There are thousands of property owners and managers who have put Cozy software at the top of their lists. This is mainly because it helps collect rent on time, no matter what types of units are being managed. This is a major benefit for property managers, since they have little time to spare for collecting rent month after month. Cozy offers features such as rent collection, renter applications, and screening tools for credit reports and background checks, all of which are simple and straightforward to use.


  • Rent collection is no longer a headache as rent payments are collected online and on time.
  • The security and privacy of your data is considered a prime factor by this software.


  • This program requires a stable internet connection for better management of property.
Download Cozy>>

Part 2: The Complete PDF Solution for Property Management

For substantial benefits to your property management, property management software is a great solution. There are many free property management tools available on the market, but it's hard to find the right one for your needs. Even when using property management software, however, property managers face many challenges, such as difficulties switching from hard copies to digital documentation, less flexibility of work, poor collaboration, and document security, among others.

Fortunately, Wondershare PDFelement - PDF Editor can help. The PDF editing tool transforms property management documentation to more flexible formats which can be edited with ease. Extract data for analysis, protect confidential documents with passwords, create fillable forms, redact confidential information, convert documents, and easily recognize form fields, among others.

5 Solutions That PDFelement Can Offer to Assist Property Management Software

1. Create PDFs from many file formats

Sharing documents is important when it comes to property management. However, it's sometimes difficult to convert documents to the desired format. If there is no standard to regulate files and ensure they appear the same across various devices, then the entire property management workflow will be slow, ineffective, and unreliable.

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Fortunately, PDFelement wholly complies with the highest standards in creating and converting your PDF documents to other crucial formats. Following the ISO standards for PDF and PDF/A documents, PDFelement makes it easy to save, share, and send your documents across virtually all platforms.

2. Create fillable form

There is a great deal of flexibility with fillable forms, as users can customize their original documents by adding more relevant information. With non-fillable forms, a lot of time and effort is wasted. However, fillable documents make it easy to complete, sign, print, and even share forms.

PDFelement gives users the freedom to create fillable forms. This program has all the key elements necessary to create forms, buttons, tick boxes, and digital signatures. You can create robust, excellent, and interactive forms that suit your property management style without having any technical expertise.

3. Data extraction

Sometimes crucial data is available in paper form only when we need it in an electronic format for easier flexibility and collaboration. Without data extraction, manual data entry is the only option. This wastes a lot of time and effort, plus exposes the document to human error, or even causes higher expenses if you decide to hire a data entry firm. However, PDFelement has OCR capabilities that accurately detect characters from scanned documents. The program then converts scanned files to editable and searchable documents from which data can easily be extracted. And no manual data entry is required!

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Digitizing paperwork is a goal for many businesses. Digital documents require less effort and less time, are less prone to errors, and are much easier to share. This also makes dealing with large volumes of work a much less daunting task.

PDFelement is the ultimate solution for digitization. The Advanced Optical Character Recognition feature detects both characters and letters precisely on scanned documents and then convert them into electronic documents that can be easily edited and searched. This saves a ton of time and energy, as well as increases document flexibility.

5. Edit PDFs like you would in a word processor

The ability to easily customize business documents is a crucial factor for most organizations. Various stakeholders demand unique document types and formats. Customizing documents one by one would be a daunting task. Therefore, you'll want a solution that ensures minimum effort and time is spent, as well as fewer errors being made and fewer resources being wasted.

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PDFelement provides a platform for users to edit text or images exactly like they would in a word processor. It provides several editing options, including the ability to merge files, add bookmarks and hyperlinks, or sign using electronic signatures, plus many more functions.

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Elise Williams

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