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How to Use Microsoft Teams Video Conference

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2024-01-08 18:46:10 • Filed to: Software for Reseller • Proven solutions

There's no better way of making the most of video conferencing and enhancing workplace productivity than using the best tool for the job. Obviously, you need the best that helps you get down to business and fast. We look at how Microsoft Teams Video Conference allows you to collaborate efficiently and get the job done. Also, with Teams Video Conferencing there's more than meets the eye. We also let you know the best MS Teams Video Conferencing alternatives that get the job done equally well if not better.

What is Microsoft Teams Video Conference

With Microsoft Teams Video Conference hardware you're provided with one of the best tools to enhance collaboration and productivity at the work place. MS Teams come with diverse features, including familiar programs by Microsoft to make the most of. It's available either in a free version or a paid arrangement.

With the paid Microsoft Teams video conferencing plan you're also provided with popular MS Office programs such as Excel and Word as well as Outlook. Some of the main features of MS Teams video conference apart from integration with other apps within the Microsoft Office universe include the ability to make the most of meeting notes, surveys and polls, whiteboard, screen sharing and webinar.

Launched in 2017, Microsoft Teams was created as the ultimate Skype for Business replacement with better tools. Essentially, the transfer process to Teams from Skype for Business is still ongoing.

How to Use Microsoft Teams Video Conference

Whether working closely or remotely, video calling is a critical part of the modern workplace. Using Video Conference Microsoft Teams tools to get a video conference started is not really hard. Making the most of MS Video Conference isn't hard:

  • Step 1: Select the channel and team where the video call will be made.
  • Step 2: Find "Meet Now" video and click the button mostly towards the bottom of the page.
  • Step 3: Also in existing conversation you can start a video call by selecting "Reply" and clicking the "Video call" choice.

Group or one-on-one calls

Apart from engaging in channeled conferencing, video chat calls can be made in Teams.

  • Step 1: Select New chat in your chat list to begin a fresh conversation.
  • Step 2: To get the individual you want to converse with find "To" field and add their name.
  • Step 3: Choose Audio or Video call to begin the conversation.

Top 3 Microsoft Teams Video Conference Alternatives in 2022

We understand Teams is highly usable video conference hardware. However better alternatives to Microsoft Teams Video Conference are available. Here are the top three in 2022.

1. ClickMeeting

Arguably the best video conference tool out there and perfect Microsoft Teams alternative, it helps do more than just make video calls. It allows you to sell with automated or live webinars, train or inspire your team. ClickMeeting is an awesome tool for training sessions, demonstrations, webinars, business meetings and online courses. You can actually start using it for free and upgrade to inexpensive plans for more advanced tools. The program allows you to make the most of big and giant online events to reach lots of people around the world.

microsoft teams video conference


  • Best for paid and automated webinars
  • It has lots of add-ons to help you the most
  • Multiuser tool with subaccounts
  • Custom branding and tailor-made invitations
  • Address book and registration page
  • Customize personalized profile page
  • Fast and reliable webinars in any operating system or device
  • Social media streaming and sharing
  • Whiteboard, presentation and screen sharing
  • Audio modes and simultaneous translation of chats
  • Toll-free phone numbers and online meetings
  • Webinar storage and recording


  • Easy to use
  • Feature-rich
  • Works with all devices and all operating systems
  • Free and paid plan

2. Polycom Video Conference

Makes it easy to collaborate with ease and simplify meeting rooms. Integrate with leading video applications available and quite easy to use.

teams video conferencing


  • Video call recording
  • Interface simple enough
  • Simultaneous users
  • Unlimited installations
  • Simultaneous integration with other video conferencing rooms


  • iPad needed to access annotation, digital whiteboard if without extra hardware
  • Doesn't integrate with quiz or survey tool
  • Hard to access controls for meetings
  • Unable to upload files

3. WebEx by Cisco

Heavily used around the web in online meetings, it comes with sufficient features for conferencing on the internet. The tool works on Mac and Windows computers without issues.

ms teams video conferencing


  • Interface quite easy to grasp
  • Desktop, documents and PC app sharing
  • Not complicated to use


  • Not very intuitive
  • Need to change browser settings to use other browsers apart from Internet Explorer
  • Can be costly than other video conferencing tools

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Margarete Cotty

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