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Simplify Form Processing to Boost Efficiency

Home > PDF Forms Tips > Simplify Form Processing

Form processing is a regular office task that is performed routinely by different departments in schools, private and public institutions. It involves capturing entries in physical forms and converting them into digital format, usually in an electronic device like a computer. For instance, HR departments usually need to transfer new employee data from physical forms to electronic format in order for them to include such information in the employee database.

Forms can be processed manually or automatically. In the former method, users have to lift entries from physical forms and feed them into a computer for storage in a database. This is usually a slow and tedious task that consumes too much productive time for employees and other users. Plus, it is also prone to errors, which introduces inaccuracies in processed forms.

Automated form processing is the obvious choice for people looking to save time and make the process easier. This process usually involves a scanner and a text/character recognition module that can read the text on scanned pages and convert them into digital entries. Text recognition occurs via technologies like OCR (optical character recognition) and ICR (intelligent character recognition).

How to Process Forms Using Simplified Workflow

Wondershare PDFelement 6 Professional is one of the many handy tools that are used to process forms. Unlike many of these tools, however, PDFelement combines form processing with other PDF features. This basically means that once you’ve scanned your forms with all the entries on each form, you can edit and modify the forms on the same platform before storing them or sending them to recipients. So, not only will PDFelement help you get rid of the piles of forms on your workspace, but you can also use it to tidy up and organize your digital document archive while you’re at it. (PDFelement 6 will be available soon.)

simplify form processing
  • To get started with PDFelement, all you need is the application and your trove of scanned PDF forms. PDFelement can be downloaded for your Windows PC, Mac, iPhone, and iPad from the Wondershare website. With mobile support, PDFelement lets you take photos of forms and use the images as PDF scans for data extraction. The OCR feature on the app does a pretty good job of lifting any text and characters on your image files.
  • On your computer, PDFelement will allow you to upload your scanned PDF forms for processing. When you select batch processing, PDF element will let you upload as many forms as you want for processing. On each form, you can highlight specific areas on the document from which to extract data if you wish or you can just opt to extract complete sets of data from all uploaded forms.
  • After processing, the data from each scanned PDF form is neatly organized and stored in a CSV file that can be accessed by any spreadsheet application. The CSV file can be used with most management software in the office. For instance, you can upload the CSV file with details of your employees into an HRM software system and have the program extract employee information from the CSV files. The applications are virtually endless.
Wondershare Editor

Posted by to Create PDF Form | Follow @AudreySGoodwin
Published: Mar 21,2017 9:43 am / Updated: Apr 10,2017 16:02 pm

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