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How to Edit Scanned PDF Files without Conversion

Home > PDF Security and Signing > Edit Scanned PDF

Scanned PDF documents are some of the most unpleasant file types to work with. This is because if you scan a document and save it directly in a PDF format, all text, diagrams, graphics and images are merged into a large image file. Therefore, it is difficult to read and edit the file if you do not have the right tool for it. If you want to make a scanned document easier to work with, you will need to deconstruct the large image into manageable elements in the document. This means that everything in the document is selectable and accessible. Now let's learn the steps to edit scanned PDF with a perfect PDF program on the Internet.

Part 1Best Program to Edit Scanned PDF on Windows 10

edit scanned pdf document

The best scanned PDF editing tool I have used is Wondershare PDFelement. It is important to note that it is not a one-trick pony. PDFelement is able to edit, convert, create, protect, sign and print your PDF files, as well as complete PDF forms without the need to print them out.

Wondershare PDFelement's OCR plugin is really useful to have. It does a great job retaining the appearance of the document while converting it into a readable, editable and searchable PDF file. It supports a wide range of languages (e.g. English, Korean, Italian, Bahasa Indonesia, French, German, Russian, Czech, Turkish, Arabic, Portuguese etc.) which means you can use this no matter what language you use.

Part 2How to Edit a Scanned PDF on Windows 10

The OCR technology may sounds scary, but it is really easy to use with Wondershare PDFelement. Here is how:

Step 1. Import PDF into PDFelement

Launch PDFelemet and click the "Open File" button located in the bottom left corner of the window. Select the file that you want and click "Open" to upload your file into the software.

Step 2. Perform OCR on Scanned Document

A pop-up message will appear to remind you to perform OCR on the scanned PDF file. Click the "Perform OCR" button and the software will ask you to choose the language source of the PDF file to assist it with recognizing the text.

Step 3. Edit Scanned PDF File

Once OCR has completed its job, you will be able to edit the PDF file accordingly. Open the "Edit" tab to see the range of edits you can do to your scanned PDF file.

Modify the text on your PDF by clicking "Edit". Click anywhere on the document to add, delete or change the existing text. Add a new set of texts by clicking on the "Add Text" button.

Click "Edit Objects" to edit images and diagrams. You can delete the object by right-clicking it and choose the "Delete" option. You can also cut or copy objects using this step. Select the object to reposition it around your document. To add a new image file on the document, click the "Add Image" button.

Step 4. Save Edited Scanned PDF

At any point of editing, remember to perform "Ctrl + S" to make sure your work is saved. Once you are happy with it, go to "File" and open the "Save as" option. Choose the destination folder and end the process with the "Save" button.

Check the Video Tutorial

Part 3Other Solutions for Scanned PDF Editors with OCR

1. Nitro PDF Editor (Nitro Pro)

pdf editor with ocr

Nitro PDF editor is a program that has much great functionality to edit a normal as well as scanned document. You can organize your documents and make it neat and tidy by using the assign page number feature. You can add watermarks, bookmarks or logos as you find necessary. The Nitro PDF editor offers OCR function that is needed to make scanned PDF files editable.


  • Add, edit or remove PDF bates
  • Offers OCR function
  • Insert, rotate or extract individual pages
  • Manage graphical elements of the PDF


  • Extremely costly
  • Support for PDF indexing is missing
  • OCR crashes while handling large documents
  • Very slow in loading large PDF files

Supporting OS: Windows

Price: $ 159.99

Ratings: We rate it 3 stars.

2. Adobe Acrobat DC

scanned pdf editor

Adobe is a name that is quite popular in the PDF world for its great variety of features. It is packed with features that probably a user will never need. It comes with an automatic OCR that can be used to edit scanned PDF files and image based PDF files.


  • Efficient and fresh interface
  • Great improvements in OCR and document editing
  • Document cloud service is available
  • Built in PDF routing and signing


  • No undo option for OCR correction
  • Confusing plans for subscription and purchase
  • Very costly

Supporting OS: Windows & Mac

Price: $14.99 per month

Ratings: We rate it 4 stars.

3. Soda PDF 8

scanned pdf editor online

Soda PDF editor also comes with the OCR support, you can utilize it to make scanned PDF files editable. It comes with an "Auto" function that recognizes the text automatically. The page range feature can be used to recognize the text within all images and the functionality to convert it into PDF is also available.


  • "Entire document" function to recognize text of entire document
  • "Batch" feature to recognize text of a selected batch
  • "Scan and recognize" feature available


  • Features need to be purchased separately
  • OCR quality is spotty
  • Lengthy installation process

Supporting OS: Windows & Mac

Price: $40

Ratings: We rate it 4 stars

4. Apower PDF Editor - Free Scanned PDF Editor

pdf editor ocr

If you need a PDF editor to edit image based and scanned files, Apower PDF editor has OCR technology support. It also has several extra features like adding a header or footer, deleting the protected data on the PDF etc. Form filling or form creation features are also available.


  • Convert documents from PDF to editable
  • Manage pages of your PDF file
  • Search image based PDF text option available


  • Unintuitive interface
  • Slow loading of huge documents
  • OCR doesn't work very well

Supporting OS: Windows

Price: Free

Ratings: We rate it 3.5.

Part 4Useful Tips for OCR PDF

Wondershare Editor

Posted by to OCR PDF | Follow @AudreySGoodwin
Published: Mar 16,2016 17:20 pm / Updated: Jul 05,2017 20:14 pm

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