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How to Convert Outlook Email to PDF with Adobe Acrobat

Have too many emails in Outlook and need to backup them as PDF file? You might have learnt that you can directly print these emails to PDF. However, this way always results in the attachments being printed out randomly. Wonder how to convert E-mail to PDF files and save them in your computer? Maybe Adobe Acrobat can do this favor for you. It is fully compatible with Outlook 2003, 2007 and 2010.
Benefits of backup Outlook email to PDF:


Part 1How to Convert Outlook Email to PDF with Adobe Acrobat

There are two ways you can go about changing the default PDF viewer in Windows 10 – using the File Explorer or via the Control Panel. Both are easy to do if you follow these steps:

Step 1. Install Adobe Acrobat

Just like Microsoft Office, if you install Adobe Acrobat later than the installation of Microsoft Outlook, a quick access to Adobe Acrobat is automatically inserted into Outlook. Launch Outlook and click on Adobe Acrobat on the toolbar. And then you can see two options: Attach as Adobe PDF & Attach as Secured Adobe PDF. Attach as Adobe PDF means every attachment, PowerPoint, Word, Text, etc, is going to be saved as PDF.

Attach as Secured Adobe PDF implies you're going to save document and attachment as secured PDF, which means these files are protected from opening, copying or printing.

Step 2. Save Outlook E-mails to PDF

Launch Outlook and then click Adobe Acrobat on the toolbar. On the submenu, you can see four tabs: Selected Messages, Selected Folders, Change Conversion Settings and Setup Automatic Archival. From here you have two ways to convert Outlook emails to PDF files.

Convert selected messages to PDF: Under Selected Messages, select Create New PDF or Append to Existing PDF. If you have a message which keeps update, you might need to append to existing PDF, which makes the message a complete one. Select the email you need to save as PDF and right-click on it. Navigate to "Convert to Adobe PDF" and click on, then name the PDF and click "Save". Adobe Acrobat could save the email as well as the attachment right away.

Convert selected message folder to PDF: To save time, you should save all the emails you'd like to convert to PDF in a folder. Then click the click the Selected Folders on the tool bar and then click on the folder to begin the process of saving Outlook messages to PDF files.

After you save Outlook emails to PDF files, they will be opened in Adobe Acrobat like emails. You can click on any of them to see the whole message and click on the hyperlink of the attachment to open the attachment in another window. It is pretty cool to see all the emails are arranged so perfectly.

Part 2The Best PDF Editing Tool You can Choose

wondershare pdfelement

All-in-one PDF Editor

Save PDF files from E-mail in local folders might be just one of the procedures to handle those documents. Compared to Adobe Acrobat, Wondershare PDFelement is the tool which is designed to fulfill all the demands that you have for dealing with PDF documents at a really reasonable cost. It’s a complete toolkit for all those PDF functions, as editing, converting, OCR, managing pages and forms, creating stamps and signature, protecting and annotating. It supports free lifetime upgrade and technical assistance is accessible whenever you need help.


  • Supports making modifications to PDFs for presentation purpose.
  • Manage PDF pages in whichever way you need.
  • Add stamps and signature to authorize PDF documents.
  • Firm encryption technology to make high-sensitive files secure.


Wondershare Editor

Posted by | @elisewilliams7
Published: Jul 15,2015 16:16 pm / Updated: Apr 15,2016 11:48 am

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