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What is Information Security

Home > PDF Business Tips > What Is Information Security

Like any business, you no doubt have information regarding the day to day running of your business that you don't want to fall into the wrong hands. Therefore, information security policies are a must for any business. There are several different ways you can implement good information security systems to ensure that this data doesn't fall into the wrong hands.

Considering the rise of cyber-attacks, it is very likely that you will need more than one information security solutions to help you keep your business safe. Read on and learn what is information security and the best way to realize that.

Part 1Definiton of Information Security

what is information security

Information security refers to a set of strategies that when put in place will help a business manage the processes, tools and policies necessary to detect, prevent and even document threats to digital and non-digital information. In other words, information security is one way to protect a business’s information assets regardless of how that information is transmitted or formatted.

As you can probably already guess, information security encompasses a lot of things. There is regular data protection where you create backups for all the data you have to mitigate data loss should it ever happen. There is also malware protection where you use anti-virus software to prevent viruses and malware from infecting your data storage devices and causing data damage.

There is also document protection where you take measures to apply passwords to documents that contain confidential information as one way to keep the data from prying eyes.

Part 2How to Protect Information Security

what is information system security

Document protection is certainly an important aspect of information security and you should be able to easily keep all the documents in your possession secure. To protect PDF documents, you can invest in the best file security software in the business. This program is none other than PDFelement for Business and it provides you with different ways to add a layer of protection to any PDF document. But it is more than just a way to add a password to your document. The following are just some of its other useful features.

  • It is also the perfect software to create PDF documents. Creating a PDF document from any other format is easy. Just open the document and the document will be automatically converted to PDF.
  • You can also use it to edit various aspects of the document. You can edit the text, change the font size and color. You can also edit the images by adding and removing the images as needed.
  • It allows users to protect the document in numerous ways. You can assign a password to the document and limit what actions can be taken on the document. For instance, you can add a password that will prevent someone from editing or printing the document.
  • Do you have a document that has very sensitive information on certain pages? You can use it to redact some of that information to keep it confidential.
  • Despite these useful features, it is very easy to use.

Here's how to use PDFelement for Business to protect your information security in PDF documents.

Step 1: Always Apply a Password to the PDF Document

The easiest and the most effective way to protect a PDF document is to add a password to it. To do that, launch PDFelement and then open the PDF file you wish to protect. Click on "Protect" in the main menu and then select "Password".

A dialogue box will appear. Check the box marked "Require a password to open the document" and then enter the password you want to use and confirm it. Click "OK" to apply the chosen password.

Step 2: Redact Confidential Information

If your document contains text or images that you don’t want the recipient to see, you can use redaction feature to black the content out before sending the document. This is one way to control the data that anyone can read on the document.

To redact information on a PDF document, click on "Protect" and the select "Mark for Redaction". Select the text or image that you want to redact and a red box will appear around it. Click on "Apply Redactions" and confirm that this is what you want to do.

Step 3: Only Share Document with Trusted People

Finally, you should ensure that you only send confidential documents to trusted individuals. PDFelement makes sharing documents easy. Once you have made all the changes you want to make on that document click on "File" and then select "Share". From here you can choose to share the document as an email attachment, via Dropbox, Google Drive or Evernote.

Wondershare Editor

Posted by to Information Security | Follow @elisewilliams7
Published: Nov 04,2016 14:26 pm / Updated: Jul 06,2017 10:01 am

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