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6 Cheapest but Best Small Business Software

Home > PDF Business Tips > Small Business Software

In a small business there is always too much to do. If you are not careful you can get so involved in managing the routine day to day activities that there isn't time to work on building your business and taking it to the next level. How can you break out of this cycle and actually take the steps you need to make your business grow?

If you can't reduce your workload, you can find ways to become more efficient. Finding the right small business software can help a business rise to greater heights. There are many aspects of your business that you can partially, or fully automate, and make less time-consuming. Some business owners are reluctant to investigate software for small businesses because they believe that such software is too expensive, and not an appropriate investment in today's business environment where there is constant pressure to reduce costs and maintain the bottom line.

It's true that some small business tools can be expensive, but that doesn't have to be the case. We have come up with a list of best value small business software available, these 6 tools will save you time without breaking the bank.

What should you look for in small business software?

The following are just some of the things you should look out for when deciding which software that is right for you.

Part 1 Top 6 Small Business Software

1. PDFelement for Business

small business software

If you are looking for an easy and efficient way to manage all the PDF documents you send and receive every day, PDFelement for business is a great choice. Not only is it easy to use, it is also the most efficient way to easily, create, manage and share PDF files. Creating a new PDF is simple; you just open a file and it will be automatically converted to PDF. You can also use this software to convert PDF files to a range of formats including Word, HTML, PowerPoint and Excel. The editing features of PDFelement are as robust as they are functional. You can quickly add and delete texts or images. There is even an OCR feature to edit scanned PDFs.

You can also use the software to convert PDF files to all kinds of formats including Word, HTML, PowerPoint and Excel. Its editing features are as robust as they are functional. You can easily ad and delete texts or images and even utilize the OCR feature to edit scanned PDFs.


  • Simple, intuitive user interface
  • Great editing and annotation features
  • Quickly edit scanned and image-rich PDFs
  • Easily convert PDFs to multiple formats
  • Volume licensing discount with the business features
  • Can be deployed to multiple computers

2. ProfitTrain

software for small business

Easy invoicing is a vital, but routine, part of every small business. Small business software can swiftly automate this process, and let you concentrate on more creative tasks. ProfitTrain can efficiently handle your invoicing needs in addition to a boasting a range of extra features including, to-do lists, time tracking and even HTML invoice templates. A a one-time payment of $49.95, means that it relatively affordable for most businesses, and will soon cover it's costs in time saved.


  • Great invoicing services including business expense tracking
  • Simple to install and use


  • Its user interface is not particularly pretty
  • Only available for Mac users

3. QuickBooks

best software for small business

QuickBooks doesn't really need any introduction. It's one of the top accounting software packages in the business. What might surprise you is that at only $250, it still ranks as one of the more affordable accounting software packages on the market. It comes with a great user interface that simplifies the complexities of accounting. One of its most useful features is its ability to offer an overview of your business’s financial status at a glance.


  • It has all the accounting settings your business could ever need
  • It integrates really well with other third-party apps


  • It is incapable of working in mixed Mac and Windows environments

4. Xero

best small business software

If $250 is a little pricey for your business accounting then at only $36 Xero offers a great alternative. Xero provides for double entry accounting tools. It employs cloud-based storage to ensure security and easy sharing. It is packed with useful features which can compete with some of the best in the market, but it is the user-friendly interface, and ease of use that is perhaps its greatest selling point.


  • Reasonably priced
  • Offers good account management options
  • One of the best inventory-tracking systems of any accounting software


  • Lacks a billable event time- tracking features
  • Reports are not easily customizable

5. Zoho Books

small business tools

Zoho Books small business software is the accounting suite from the Zoho corporation, well known for its many productivity applications. Their accounting program comes with excellent capabilities and is highly flexible, ideal for the startup that wants to get a handle on their books. The only negative we can find is that it lacks integration with payroll and third-party applications, the only accounting software we’ve seen to not offer these integration features.


  • Reasonably priced
  • Comes with excellent client portals and great export and import options
  • Offers multiple payment gateways and individual event time tracking
  • Great customer service


  • Doesn’t come with the third-party integrations you might expect

6. Insightly

best small business software

At $12 a month, Insightly offers small businesses the kind of CRM features that for which other software companies charge big bucks. It's easy to use and very intuitive. All the features of this small business software are designed to automate CRM as much as possible. It offers contact management, project management, opportunity management and detailed sales reports. It really is an all-in-one solution.


  • Very easy to use
  • Affordable and scalable as your business grows
  • Integrates with services such as Gmail, Google Maps, QuickBooks online and even Outlook and Office 365
  • Integrates with email marketing options such as MailChimp


  • There are a limited number of customizable reports

Part 2 Tips for Using Small Business Software

Choosing the right software isn't as hard as you might think. We hope this list has helped you to think about the right solution for your business. Please leave a comment and let us know what you think.

Wondershare Editor

Posted by to Productivity | Follow @elisewilliams7
Published: Nov 18,2016 11:36 am / Updated: Jul 05,2017 14:42 pm

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