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5 Most Useful Rental Property Management Software

Home > Rental Property Management Software

How do you manage your rental property? Should you hire a property management company? Or can you, as a landlord, use your own knowledge and the tools on your disposal to manage tenants. Rental property management software saves you time, worry, and much more. You can automate almost everything, and even collect the rent online. You can use the rental property management software for handling maintenance and repair issues online. Of course, you'll still have to send someone to fix things, but you can respond to tenant complaints online. So, what are some of the best tools you can use?

Part 1 Top 5 Rental Property Management Software

1. Propertyware

rental property management software

An on-demand rental property management software solution, PropertyWare can help you accommodate a different type of property tasks. The system includes residential properties, homeowners associations, multi-family units, condos, and everything else. The best part about the software is that it is scalable, so as your business grows, your software will follow suit. Accounting, portals for owners and tenants, customization, marketing processes, and tenant screening are just some of the key features.


  • You can add customized fields without limitation
  • Communicate with tenants, owners, and vendors directly through the software
  • The marketing feature saves you a lot of time, all while making your business look professional


  • The mobile data doesn't stay up to date with data
  • The tenant/owner ledgers are very detailed, which is more than you need/want
  • Cannot get income statement with both year to date and month to date on same statement

2. Rentec Direct

rental property software

This rental property management software is web-based, and serves for both landlords and property managers. Designed to suit the needs for properties between 25 and 5,000 units, the software comes with no startup fees and no term commitments. Some of the key features are ledger accounting, financial reporting, QuickBooks synchronization, online portals, and custom website.


  • Tenant screening is extremely good
  • You can pay online with credit card
  • You assess your expenses per property quickly and accurately


  • Some of the pages are not always intuitive
  • Lack of accounting diversity
  • Only one email per contact per unit allowed, making it hard for student housing joint leases

3. roomMaster

rental property manager software

One of the oldest products on the market, this rental property management software was founded in 1994. For more than 30 years the software provides core property management tools in more than 100 countries. A fully integrated suite, the software includes front office and property management, but also housekeeping, central reservations, guest relations management, core accounting, and much more. Room availability is shown on a single screen up to two weeks in advance.


  • You keep up with your guest information at all times
  • Reservations are very easy and helpful for both landlords and tenants
  • Lots of analytics and reports for everything you need in details. Everything is customizable


  • Not as versatile as other online platforms
  • There are many extra high fees for training tutorials, purchasing an additional copy of the manual, viewing the training webcasts offline, to reset a password and much more
  • No option to send email directly from the program

4. Rent Manager

property rental software

Both for both residential and commercial real estate companies, Rent Manager is one of the most feature rich rental property management software tools on the market. Some of the standard features and functionality options include payroll import, budget management, general ledger with accounts receivable and payable, financial reporting and much more. You can get an online version of the product, or a stand-alone version. The only difference is that the online version includes automatic updates upon release.


  • Only rental property management software that chargers a per-user price
  • Very comprehensive property management package
  • Excellent integration with QuickBooks


  • Only one user is allowed on the program at once, you have to pay extra for more users
  • Electronic payments are not integrated, they are done through outside companies
  • You cannot reconcile your bank accounts automatically

5. Maintenance Connection

rental property management software

Last, but not least on our least is Maintenance Connection, a web-based rental property management software that can be used for general facilities, but also manufacturing, warehouse, energy development, even travel agencies. The software helps you perform all of the crucial tasks for property management.


  • You can view it on phone and tablet
  • Different levels of access, allowing you to give people interaction they need based on the job title
  • Flexibility allows different industries to use the product


  • Refresh rate is slow
  • GIS viewer lacks functionality and there is no integration with ESRI
  • Multiple steps are required for simple functions

Part 2 Tool You Need besides Rental Property Management Software

rental property management software

With all these rental property management software solution, there is something lacking. While no software or app is perfect, some are better than others. And for real estate professionals, Wondershare PDFelement.and less of everything else. A good PDF software will allow you to streamline your business, and it does just that. Here are some of the main features:

  • Keep your listings looking professional and up to date. Edit the listings using advanced editing tools
  • Convert any document format (spreadsheet or presentation) into fully editable and searchable PDF document
  • Print PDF documents, and adjust them to fit your needs
  • Make sure your clients understand everything by adding comments, notes, and highlights to the document
  • Keep your documents organized with page numbers, headers, footers, and watermarks
  • Merge several documents into one PDF document
  • Protect your documents with top notch password and encryption protection.
Wondershare Editor

Posted by to Real Estate | Follow @elisewilliams7
Published: Dec 20,2016 15:19 pm / Updated: Jul 05,2017 14:08 pm

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